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Author: bgroo

Published on

TO:
Administrators

FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources

Administrators, Save the Date! See all of the important information on the two documents below.

Published on

DATE:
July 26, 2024

TO: 
Elementary Principals
Elementary Media Assistants

FROM: 
Administrators of Schools
Carolyn Gough, Administrator of Teaching and Learning Department
Norman Emerson, Instructional Support Services Consultant

SUBJECT:  
Quarterly Training Meetings for Elementary Media Assistants

To prepare and train elementary library media assistants to effectively provide services to elementary schools and to build consistency across elementary library programs, training meetings have been scheduled for the 2024-25 school year. The participation of both of your library assistants in these meetings is appreciated and expected. The meetings are to be included in the assistants' weekly allotment of 17 hours. Except for August 21, 2024, they have been scheduled on Fridays.

The meetings will be held as follows:

  • August 21, 2024 - JATC South, 9:00-11:00 a.m.
  • October 18, 2024 - JATC South, 8:30-10:30 a.m.
  • January 24, 2025 - Viridian Event Center 8:30-10:30 a.m.
  • April 25, 2025 - JATC South, JATC South, 8:30-10:30 a.m.

Please share this information with your school’s elementary media assistants.

Please contact Norman Emerson at 801-567-8364 if further information is needed. Thank you for your continued support of the library media program in the Jordan School District.

Published on

DATE:        
July 25, 2024

TO:   
Principals
Assistant Principals
School Resource Officers

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
District SRO Training

The annual District School Resource Officer training will be held as shown below and is required for each SRO and at least one administrator. Additional administrators are welcome if desired.

Date: Friday, September 6th
Time: 7:30 AM to 9:30 AM
Location: ASB Presentation Room

Please contact District School Safety Coordinator, Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at (801) 567-8623 if you have any questions.

Published on

DATE:  
July 25, 2024

TO: 
Elementary Principals

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Norman Emerson, Fine Arts Consultant

SUBJECT:
BTSALP Funding for 2024-25 School Year

During the 2024 legislative session, the Beverly Taylor Sorenson Arts Learning Program funding formula was changed. Instead of allocating up to 80% of BTS Arts educators’ loaded salaries to LEAs, a uniform amount is being provided to districts per teacher. This will negatively impact some schools since they would need to come up with an amount that perhaps would exceed 20% of the loaded salary under the new funding formula.

To prevent most schools from paying unexpected increases for the new school year, the district will subsidize the school’s portion for the 2024-2025 school year and keep the current funding structure of 20% in place as in the past. Moving forward the district will work to equalize funding to offset increasing costs, but an increase in overall BTS expenses is anticipated.

Your school’s financial dashboard has been updated to reflect the BTS FTE allotment you will receive and the percentage your school will be expected to pay this year. Further information will be provided at the principal’s meeting in August.

Published on

The following are new administrative assignments:

New Assignments effective July 1, 2024:

  • Raimee Jensen, assistant principal at West Jordan Middle appointed principal at West Jordan Middle.
  • Ethan Walsh, administrative intern at Sunset Ridge Middle and West Jordan Middle appointed assistant principal at West Jordan Middle.

Published on

TO:
All Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

The HR and Finance year end process was completed successfully on Monday, July 1.

Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.

21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.

JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JULY 3
Payroll: Begin entering 2023-24 time off.

JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.

JULY 7
Payroll: True Time 1st approvals due.

JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.

Published on

TO:
Administrators

FROM:
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant in Planning & Enrollment

A reminder to all administrators of annual discipline refresher trainings. All administrators are encouraged to attend a session to prepare for the new year.

Session 1:
Thursday, July 18: 9-11 AM at the ASB Auditorium

Session 2:
Thursday, July 18: 1-3 PM at the ASB Auditorium

NEWLY ADDED Session 3:
Monday, July 29: 1-3 PM at the ASB PRESENTATION ROOM

Use this LINK to sign up for a session to attend

Published on

DATE:        
June 26, 2024

TO:
All Principals, Directors and Supervisors

FROM:    
John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

SUBJECT:  
DP375 – Vacation Schedule for Administrative Personnel

Clarification of administrator vacation days carryover:

  • Administrators receive 20 frontloaded vacation days on July 1st of each year. These frontloaded days are earned throughout that current year.
  • Administrators may carryover up to 20 earned vacation days from the previous year. Any earned days over 20 not used by December 31st of each year will be forfeited.

Therefore, as of December 31, 2024, any unused vacation days above 40 days will be forfeited. These 40 days consist of the 20 days that will be frontloaded on July 1, 2024 for the 2024-25 year, as well as up to 20 unused earned days that are allowed to be carried over from the previous 2023-24 year.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Steffany Ellsworth, Support Services Manager in Information Systems

Introducing ParentSquare: Our New Communication Platform Launching July 1st!

We are excited to announce the launch of our new school communication platform, ParentSquare, which will be available July 1st! Does this mean that Skylert is no longer available? That’s correct, Skylert will no longer be accessible after June 30, 2024. The good news is that ParentSquare is capable of so much more!

See the document below for all the exciting details!

 

Published on

TO:
Administrators
Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

Reminders!!
Accounting Magicians: Please, for the love of all things numerical, **do not** enter any cash receipts, check requests, mileage, or electronic journal entries. The deadline was June 19. Yes, you read that right, JUNE 19. Everything should have been approved by June 20. Fear not, you can begin submitting your precious cash receipts, electronic journal entries, check requests, and mileage again on July 2, but make sure you select the year 2024-25. Time travel is tricky, folks.

SKYWARD FINANCE ROLLOVER: Brace Yourselves!
We will be performing the grand year-end processes on Monday, July 1. On Friday, June 28, I'll be donning my janitor hat for some serious cleanup. Here’s how you can assist:

  • Check Requests: Make sure there are no check requests loitering around awaiting approval.
  • Cash Receipts: No current year cash receipts should be lounging in WIP or Batch status.
  • Journal Entries: Keep those current year journal entries out of Batch or Open status. Trust me, it’s for the greater good.

Pro Tip: It’s best to stay out of Skyward Finance on July 1. If you must enter, please don’t touch anything. Seriously, just look, don't touch. We don't need any rollover mishaps.

SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER:
**Heads Up** The Skyward Student Rollover will occur on Tuesday, July 9. During this thrilling event, Skyward Student will be completely unavailable. It’s like it’s going on a digital vacation.

Our dear parents won’t be able to make any food service or student fee payments online from July 1 to July 9. The system needs some "me time" to complete the year-end processes and the rollover. Buckle up, everyone! It's going to be an exciting end-of-year ride!

Note: Chat GPT helped me spruce up this week’s email. 😊

Published on

DATE:
June 27, 2024

TO:   
Principals
Administrative Assistants

FROM:   
Michael Anderson, Associate Superintendent

SUBJECT:  
Fee Waiver Materials 2024-25

Schools need to collect and maintain the following, which may be requested as part of the school fees monitoring visits:

  • Students given waivers
  • Students denied fee waivers
  • Students who worked in lieu of a waiver

All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.

Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised February 2024. Use the current form when having parents fill out the application. 

Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.

Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

Beginning in the 2024-2025 school year, Teaching & Learning will no longer have AV equipment for check-out. Schools may wish to purchase these items for a small fee to use at your own school. Please review the link to see the materials available (microphones, mic mixers, speakers, etc).

LINK to view materials

 

Published on

DATE:      
Thursday, June 27, 2024

TO:   
All Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
2023-24 Assessment Results Now in Tableau

All state assessment results for the 2023-24 school year are now available in Tableau. Viewers will be able to see results for the district, schools and individual students. Where relevant, viewers may also see results by classroom teachers (except with the ACT, Utah Aspire Plus, and the WIDA Access, which are not connected to classroom teachers). The links below will help administrators navigate directly to the updated results for each assessment:

AAPPL for DLI

Acadience Math

Acadience Reading

ACT 11th grade administration

6th grade CogAT

Growth Measure

RISE (growth scores will be available in the fall)

Utah Aspire Plus (growth scores will be available in the fall)

WIDA Access (growth targets will be available in the fall)

AP exam results will be available in Tableau by the end of July (pending a release date from the College Board of July 15th). The state will release DLM results for students with significant cognitive disabilities sometime in the fall.

 

For questions about these dashboards, please contact Ben Jameson in Assessment, Research & Accountability. To request additional data or to see these results in another way, please contact the district’s data scientist, Brooke Anderson, in Assessment, Research & Accountability.

Published on

DATE:   
June 20, 2024

TO:  
Principals and Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Classroom Supplies Appropriation - Payments and Reports

The State Legislature approved HB105 recently, which changed Classroom Supply funding qualifications and amounts for the 2024-25 school year. As previously explained in JAM, only Classroom Teachers will receive legislative supply funds, however the District will provide School Counselors with $175 “legislative funds” for one more year (2024-25). After this year, School Counselors will not receive these funds.

Please note that Legislative Funds (for teacher supplies and materials) have increased this year as follows:

  • Full-time Pre-Kindergarten through 6th grade teachers will receive $500
  • Full-time 7th through 12th grade teachers will receive $250
  • School Counselors will receive $175 for this school year only
  • These amounts will be adjusted, based on FTE percentage, for teachers who work part-time

In late September, ACH deposits will be completed to the licensed employees that qualify for legislative supply funds. At that time, schools will also receive a disbursement and FTE report with instructions and helpful information about legislative supply money.

If you have questions, please contact my administrative assistant, Lisa LeStarge, at 801-567-8120 or via email: lisa.lestarge@jordandistrict.org.

 

 

 

jl/ll

Published on

TO:
Administrators
Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

JUNE 20
Accounting: Last day for principals, directors, and Administrator of Schools to approve check requests.

JUNE 24
Inventory: Last day for delivery of non-food 2023-24 Inventory orders

Reminders!!
Accounting: Do not enter any cash receipts, check requests, mileage and electronic journal entries. The last day for entering was June 19. Principals should approve check requests and mileage by June 20. You may begin submitting cash receipts, electronic journal entries, check requests and mileage on July 2, making sure you select 2024-25.

SKYWARD FINANCE ROLLOVER: All Schools and Departments
We will be doing Finance System year-end processes on Monday, July 1, so on Friday, June 28, I’ll be doing some cleanup. To assist us, please be aware of the following for Friday, June 28, after noon:

  • Check Requests: There cannot be any check requests awaiting approval.
  • Cash Receipts: There cannot be any current year cash receipts in WIP or Batch status.
  • Journal Entry: There cannot be any current year journal entries in Batch or Open status

Don’t forget that if possible, it’s best to stay out of Skyward Finance while we do the rollover on the 1st. If you need to get in, do not make any changes since it may cause errors in the rollover process.

SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER
Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9, while we complete year-end processes and the rollover.