DATE:
May 20, 2016
TO:
All Principals
Administrative Assistants
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification
The attached Annual Notification was revised in 2016-17
Enclosed is a copy of the Family Educational Rights and Privacy Act Annual Notification and Directory Information disclosure. Please note that the notification has been revised to include language concerning release of information when a student poses an articulable health or safety threat. By law we are required to annually notify eligible students and parents of their rights under this act.
This revised notification must be included with the 2016-17 registration materials that you send to parents/students. Please send both a copy in English and a copy in Spanish. (The two versions may be run back-to-back.) The forms will be included in the elementary, middle, and high school registration materials and the school online registration materials.
Please make additional copies of both the English and Spanish versions. These copies could then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials. It is imperative that the parents of every student who attends your school, anytime during the school year, be given a copy of this notification.
You must notify me immediately if you receive written notification from a parent or eligible student indicating they refuse to let the school disclose any or all of the information designated as “Directory Information.” All requests for student information from any branches of the military or from other outside agencies must be processed through Planning & Student Services. Please do not release information from your school.
Merely stating that the student does not want to be listed in the school directory does not qualify as written notification for FERPA purposes and does not need to be sent to this office.
Thank you for your help.
Enclosures
