22,000 students responded to the winter Panorama SEL Survey and reflected on belonging, self-management, social awareness, emotion regulation, and self-efficacy. The attached document highlights the results for the District. You may access your school's results directly in the Panorama dashboard. See the District highlights attached.
National School Lunch Hero Day – May 5, 2023
Let's Celebrate National School Lunch Hero Day on Friday, May 5th! Remember to show appreciation for your lunch staff and the great job they do! See the flyer below.
Procedures for Special Calendars 2023-24
DATE:
May 4, 2023
TO:
All Principals / Department Directors / School Administrative Assistants
SUBJECT:
Requests for 2023-2024 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2023-2024 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols, and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2022-2023 contract year will be emailed to you for review on Friday, May 5, 2023. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
- 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the wee (i.e. .50 FTE working 8 hours every other day, for example)
- Multiple Location Employees- employees split between two or more locations.
- Elementary Job Shares
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Lisa Garner, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
- Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
- Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection link. These calendars are fillable and will self-calculate.
- Print the completed calendar, sign and obtain signatures from the employee(s).
- Return the original calendar to the Human Resource Department by May 19, 2023 for processing.
- If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.
Important Reminders:
-
- Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
- Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
- Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Lisa Garner, HR Assistant Senior, at (801) 567-8226.
An abbreviated version of this memo was included in the May 2023 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.
JL/jo
Important Payroll Dates for May 2023
PPAT Reimbursement
Principals,
As a reminder, underqualified educators who are working towards their Professional License through the Jordan School District APPEL program are required to take the PPAT Assessment, which is offered twice a year, both in the spring and in the fall. The PPAT registration fee is $300. Since Principals have the discretion to hire either a qualified or underqualified candidate for open positions, it is the responsibility of the Principal to reimburse the underqualified educator for the PPAT registration fee, once the educator has passed the PPAT assessment. This is a one-time reimbursement per educator, which implies that if an educator does not pass the PPAT, he/she must retake the PPAT at their own cost until they receive a passing score. In order for the Principal to reimburse the cost of the PPAT, the educator must provide a PPAT receipt and copy of their passing score to the Principal. Principals may use In Lieu funds or TSSA funds, if it is written into your plan. Your plan can always be amended to include the PPAT or will be covered under “professional development”. Principals are then to submit an NPO check request to the Accounting Department.
Please feel free to contact Brittany Bauer, HR Specialist – Secondary or Jane Olsen, HR Specialist - Elementary with any questions regarding the PPAT.
*NEW* Home School Affidavit
Effective May 3, 2023, Utah law now prohibits individuals convicted of child abuse or who have pled guilty or no contest to child abuse from submitting an affidavit for home school to an LEA. In order to comply with this update to the law, a revision to the District's home school affidavit has been prepared and is attached. While schools should not process home school affidavits, any school who keeps copies of the affidavit on hand for patrons should discard previous versions.
Native American Program PD – May 10th, 2023
"A Better Understanding of Your Native American Students"- An interactive PD opportunity for our teachers and administrators to learn about Native Communities and Cultures, Cultural Appropriation, and insight on teaching sensitive historical topics.
Wednesday, May 10, 2023, from 4:30-6:00 p.m. in the ASB Presentation Room. Please scan the QR code on the flyer to RSVP.
2022-23 KEEP Exit Test Administration Details and Materials
DATE:
Thursday, April 20, 2023
TO:
Elementary School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2022-23 KEEP Exit Administration Guidelines and Materials
________________________________________________________________________
Elementary school administrators are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.
KEEP Exit administration for the 2022-23 school year is still required by the state. The KEEP Exit window is scheduled during the end-of-year kindergarten testing days (Friday, May 19th through Friday, May 26th). However, the official state test administration window opens Monday, May 8th and ends on the last day of school.
Data entry into the Data Gateway is due by Wednesday, June 15, 2023. Those who are administering the KEEP Exit (including kindergarten teachers and classroom aides) should have been trained. Test administrators can access training in one of two ways:
The KEEP Exit materials included with this memo are:
- KEEP Exit Test Administration Manual
- KEEP Exit Student Materials
- KEEP Exit – Additional Guidance on Scoring Questions 7 & 13
Please contact Ben Jameson with questions about the KEEP Exit or the data entry in the state’s Data Gateway.
Utah’s “Safe at Home” Program and School Enrollment
DATE:
April 27, 2023
TO:
Building Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Utah’s “Safe at Home” Program & School Enrollment
The State of Utah has created a confidential address program for victims of abuse, domestic violence, human trafficking, stalking, or sexual assault. The program, now called “Safe at Home,” is authorized by Utah Code 77-38.
Participants in the program are issued a legal substitute address that they may use for any purpose, including receiving mail and school registration, to keep their actual address confidential. The substitute address is the address of a state office building and includes an “apartment number” unique to each participant. It is anticipated that this program will begin in late summer or fall of 2023.
Participants in the program are issued an authorization card that will include their name, substitute address, and contact information for the Safe at Home program. Schools are required under Utah Code 77-38-611 to accept this address and use it for school enrollment. When presented with a card, school staff should call the number of the Safe at Home program on the card. Program staffers will verify for the school that the individual lives within the boundaries of the school but will not release the actual address. School staff should then enter the substitute address as the legal address for the family in Skyward. It will likely be necessary for schools to manually add the “H” permit code to the student’s record to avoid Skyward flagging the student as living outside the school’s boundary. School staff MAY NOT ask or require the program participant to reveal their actual address.
At enrollment, schools may ask if the family lives in the bus eligible areas of the school boundary, when applicable. If the family is bus eligible, the school may assist the family in identifying nearby bus stops, either using a map of current bus stops or by identifying stops by a landmark or other location in the vicinity of the family’s address.
Schools may not see large numbers of participants in the program, but should prepare all those who process new enrollments to be aware of the program so they can respond appropriately.
Additional information on Safe at Home can be found at https://crimevictim.utah.gov/safe-at-home/
Intermountain AP Summer Institute – July 11-14, 2023
Principals:
Please pass this information to the appropriate teachers.
Dates: July 11-14 (Tuesday-Friday)
Cost: $700
Location: Farmington High School
Website for registration: tinyurl.com/intermountainAPSI2023
Contact: Christopher Hall
Email: chall@dsdmail.net
Comprehensive School Threat Assessment Opportunities
DATE:
April 20, 2023
TO:
All Administrators & Threat Assessment Teams
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) Level 1 Workshop Opportunity
Comprehensive School Threat Assessment Guidelines (CSTAG) is a school violence prevention program. Training consists of two (2) levels and both levels must be completed by all administrators and is recommended for school threat assessment team members.
Structure: The CSTAG Level 1 training consists of six (6) hour web-based training from Navigate360.
Target Audience: In addition to administrators, this workshop will benefit teachers, mental health clinicians, school psychologists, school resources officers, and counselors, or any school employee who serves on the school’s threat assessment multidisciplinary team.
Content: CSTAG level 1 can assist in developing an awareness of threat assessments and use of the CSTAG model at your school. Here are specific descriptions of the six modules that will be taught in the training.
Why: This workshop will increase awareness about school violence prevention, provide procedures/methodology for determining threat levels, assist in determining responses to threats, and will give your school trained educators to include on a threat assessment team.
Registration: If you are interested in having any staff trained in CSTAG Level 1, please direct them to complete this form. Student services will be funding the tuition for each participant as long as they are registered by the end of this school year. Once registered, the participant will receive an email with information about how to access the training. Those who complete level 1 before June 9th can then register for CSTAG Level 2.
An upcoming session for the level 2 workshop will be offered as an in-person training on June 9, 2023. Select the link for JPLS to register for a session of CSTAG Level 2 training. The course number is 101883. Section # 117422
Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.
Critical Dates Regarding 24-Credit Diploma through Valley High School 2022-23
DATE:
April 21, 2023
TO:
High School Principals, Assistant Principals, Counselors, and Registrars
FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Specialist
Jacinto Peterson, Principal, Valley High School
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School
Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:
May 15, 2023
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.
All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.
May 22, 2023
Deadline for official transfer of student to Valley High School. All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted, and student is withdrawn from their boundary school. Valley High School registrar will complete all transfers on May 22nd.
May 24, 2023
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High: 12:30 p.m. OR 4:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
May 31, 2023
Valley High School Graduation Ceremony 10:00 a.m.
Real Salt Lake Training Academy
Zion’s Bank Stadium, Real Academy (14787 Academy Parkway, Herriman, UT)
June 1, 2023
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
*Attached are instructions and the application for a 24-credit diploma through Valley High School.
2022-23 Stipend for Department Chairs and Team Leaders
Date:
April 20, 2023
To:
Principals and District Administrators
From:
Brad Sorensen, Administrator of Schools
Subject:
Stipend for Department Chairs and Team Leaders
Stipends for Department Chairs and Team Leaders will be paid in May.
● Elementary Schools may pay $300 for 8 Team Leaders.
● Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
● High Schools may pay $500 for 16 Department Chairs or Team Leaders.
A multiple timesheet roster should be submitted to the Payroll Department by May 2, 2023. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)
April 2023 Literacy Matters Newsletter
Full-Day Kindergarten Training
Please see the attached flyer for information on signing up for a training session.
2022-23 Year-End Processing Deadlines
DATE:
April 18, 2023
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Bonnie Brennan, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2022-23 year. Please review these dates as they could have a major effect on your location’s ability to operate.
Safety Share – Report Emergency Drills, Actual events, or Meetings
As we approach the end of the 2022-23 school year, it is important to make sure your location has reported all drills, actual emergencies, and related planning and debrief meetings for this school year using the Google Form, link: 2022-23 REPORT EMERGENCY - DRILLS, ACTUAL EVENTS, or MEETINGS. Please include all related details.
The Board of Education has asked to receive quarterly reports on all drills and actual emergencies throughout the district. Information submitted using the report form will be used for this purpose.
For help or questions, contact Facility Operations at Auxiliary Services:
Judy Bird, Administrative Assistant: 801-567-8625, judy.bird@jordandistrict.org
Teresa Lyon, Administrative Assistant: 801-567-8626, teresa.lyon@jordandistrict.org
Jeff Beesley, Risk Management Coordinator: 801-567-8876, jeffrey.beesley@jordandistrict.org
Lance Everill, Emergency Operations Manager: 801-567-8623, lance.everill@jordandistrict.org
External Audit Visits – April 26 – May 2, 2023
Date:
April 17, 2023
To:
Applicable School Principals and Administrative Assistants
All Area Administrators of Schools and Administrative Assistants
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Natalie Grange, Accounting Administrator
Subject:
External Audit Visits
The external auditors (Squire & Company, PC) will be visiting the following schools on the dates indicated. They will be reviewing school fees (appropriate amount charged, waivers, etc.) and financial information. Once finished, the auditors will want a few minutes with the Principal. If the Principal is unavailable, an Assistant Principal may meet with them. The auditors are planning on coming to the schools in the order listed. Exact times of arrival will vary depending on length of stay at earlier schools and travel time. If you have any questions or if your administrative assistant will not be available, please call Natalie Grange at (801) 567-8312.
April 26, 2023
West Jordan HS
West Jordan MS
South Jordan MS
West Jordan HS
West Jordan MS
South Jordan MS
April 27, 2023
Copper Hills HS
West Hills MS
Mountain Creek MS
Golden Fields Elem
Foothills Elem
Copper Hills HS
West Hills MS
Mountain Creek MS
Golden Fields Elem
Foothills Elem
April 28, 2023
Herriman HS
Bastian Elem
Oak Leaf Elem
Butterfield Elem
Herriman HS
Bastian Elem
Oak Leaf Elem
Butterfield Elem
May 1, 2022
Mountain Ridge HS
Blackridge Elem
Kings Peak HS (Hidden Valley Middle)
Kelsey Peak MS (Hidden Valley Middle)
Mountain Point Elementary
Mountain Ridge HS
Blackridge Elem
Kings Peak HS (Hidden Valley Middle)
Kelsey Peak MS (Hidden Valley Middle)
Mountain Point Elementary
May 2, 2023
Bingham HS
Riverton HS
Rose Creek Elem
South Hills MS
Ridge View Elem
Bingham HS
Riverton HS
Rose Creek Elem
South Hills MS
Ridge View Elem
Monitoring Response Counts for the USBE School Climate Survey
DATE:
Thursday, April 20, 2023
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Response Counts for the USBE School Climate Survey
________________________________________________________________________________
Principals are encouraged to use the following links to monitor the response rates for the student and adult USBE School Climate Surveys.
As a reminder, all students in grades K-12 should have time scheduled during the school day to take the school climate survey. The survey closes at the end of the day Friday, May 5th.
Response Rate Links:
K-2 USBE School Climate Survey Response Counts
3-6 USBE School Climate Survey Response Counts
7-12 USBE School Climate Survey Response Counts
Parent USBE School Climate Survey Response Counts
Faculty USBE School Climate Survey Response Counts
Survey administration materials may be found in the JAM memo dated February 23, 2023.
Direct links to the surveys may be found below:
K-2 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_55b2xN5kNMbgoGW
3-6 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3VEeE9V2KImmy46
7-12 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_6MazEzmTiMsaK4m
Adult USBE School Climate Survey (for parents, faculty, administrators and SROs): https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3k3rbSvVU5LIxlI
Sweeper Training Videos
We have created training videos for every sweeper route and posted them to our Custodial Website.
You will also find other training videos that will help all of our employees become knowledgeable in their field.
We also have under the Documents/Forms/Logs tab, a link to all the forms the Head Custodian, Lead Custodian and/or Adult Night Supervisor should be using to check on the sweepers and adult custodians to make sure they are getting their jobs done each night.
