Jordan School District
TO:
All Administrators
All Administrative Assistants
FROM:
Scott Thomas, Administrator of Auxiliary Services
According to the Centers of Disease Control, approximately 2,000 workers suffer eye injuries everyday!
How many of these injuries could have been prevented by wearing safety glasses? Check out the document below!
DATE:
June 06, 2024
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Required Threat Reporting
Any employee or person in a position of special trust that has reason to believe there is a substantial threat against a school, school employee, or student attending a school, or is aware of circumstances that would reasonably result in a substantial threat is required to immediately report the suspected threat to the school administrator or law enforcement officer. (§53-22-106)
Administrators shall immediately report the suspected substantial threat to law enforcement and shall coordinate with law enforcement’s investigation of the report.
Please share this information and the new reporting requirement with your staff at your 2024-25 opening staff meetings.
DATE:
June 06, 2024
TO:
Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Parental Consent Required for Student Surveys
Effective July 1, 2024 prior consent from a student’s parent for any non-academic survey must be obtained. This includes any survey that is a psychological exam, test, analysis, or any survey, analysis, or evaluation where the student may reveal information, whether personally identifiable or not, concerning the student or student’s family members political affiliation, mental or psychological philosophies, sexual behavior/orientation/gender identity or attitudes, illegal/anti-social/self-incriminating or demeaning behavior, critical appraisals, religious affiliations or beliefs, legally privileged and analogous relationships (such as lawyers, medical personnel, or ministers, or income (except as required by law) (§53G-9-702)
Prior written consent must be obtained at the time a student registers at a school for surveys related to the early warning system (Panorama), surveys that include social emotional learning questions, and school climate surveys. Written consent must be obtained for any student who registers at a school even when they are transferring from one school in the district to another. Rewards for participation or consequence for non-participation in surveys is prohibited.
The early warning system (Panorama) student feedback survey consent form is included in the registration process. To view the consent form, click here. Surveys not related to the early warning system (Panorama), social emotional learning, or school climate are not required to be included in registration. However, a minimum of two (2) weeks’ notice must be provided prior to the administration of any other survey and only those students whose parents have given written consent may take the survey.
Schools should inform their staff of the new parental consent requirements for surveys.
DATE:
April 11, 2024
TO:
Principals
Assistant Principals
Kindergarten Teachers
FROM:
Anthony Godfrey, Superintendent
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Jill Durrant, Administrator of Schools
Lisa Robinson, Administrator of Schools
SUBJECT:
Additional Preparation Days for Kindergarten Teachers
USBE recently announced, beginning with the 2024-2025 school year, the KEEP test will no longer be required for kindergarten students. As a result, the option to allow the use of testing days at the beginning and end of the school year has also been removed by USBE.
To mitigate the impact of the loss of testing days, the Jordan School District Board of Education has approved up to 3 additional preparation days for each kindergarten teacher per session taught. Teachers will receive a stipend of $500 per day worked up to the maximum allowed. These days may be used any time before the start of the school year to meet with parents and students and make preparations for a child’s entry into kindergarten.
Kindergarten teachers will need to complete a timesheet for the days worked and submit to the school principal by Friday, August 30, 2024 for payment on the September paycheck.
Timesheets should be sent to the Elementary Administrators of Schools for approval.
cc: Cabinet
Sarah Palmer, Director of Payroll
DATE:
July 11, 2024
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Early Warning System – Panorama Information, Surveys, & Training Opportunities
During this year’s legislative session HB84 – School Safety was passed requiring each regular school within an LEA (District) to implement a Student Intervention Early Warning System (53F-4-207). Panorama meets all the criteria established by HB84-School Safety and will be the District’s early warning system. Panorama Student Success will be paid for by the District.
See the memo below for all of the information.
DATE:
June 6, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
Incident Action Plans
Beginning the 2024-25 school year schools are required to create an action plan for each new incident of bullying.
Each action plan must include:
The action plan may not require the victim to change their educational schedule or placement; or participation is a school sponsored sport, club, or activity. (§53G-9-605.5)
This memo is intended to provide notification only. Resources and training will be provided in the fall regarding action plans and other prevention efforts to help implement and manage this new requirement.
The following are new administrative assignments:
New Assignments effective July 1, 2024:
TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
YEAR END STUDENT ROLLOVER/ONLINE PAYMENTS
Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.
Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.
Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.
JUNE 3
Accounting/Purchasing: Last day for P-Card expenditures for FY 2023-24.
JUNE 4
Payroll: May Payroll due.
JUNE 5
Purchasing: Last day to enter, and to approve, any FY 2023-24 Purchase Requisitions (posted in current year).
Payroll: True Time submissions due.
JUNE 7
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.
TO:
Elementary Administrators
Elementary Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
YEAR END STUDENT ROLLOVER/ONLINE PAYMENTS
Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.
Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.
Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.
JUNE 3
Accounting/Purchasing: Last day for P-Card expenditures for FY 2023-24.
JUNE 4
Payroll: May Payroll due.
JUNE 5
Purchasing: Last day to enter, and to approve, any FY 2023-24 Purchase Requisitions (posted in current year).
Payroll: True Time submissions due.
JUNE 6
Accounting: All items (mileage reimbursements, journal entries and check requests and “verifications”) to be paid with FY 2023-24 budgets should be entered, approved and received in Accounting by this date. Those received after this date may be paid with FY 2024-25 budgets.
Accounting: P-Card Reconciliations due in Accounting.
JUNE 7
Inventory: Last day for delivery of FY 2023-24 Inventory orders.
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
What's going on in Payroll? See below for all the updates and information.
DATE:
May 30, 2024
TO:
All Principals and Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
SUBJECT:
Summer Hours for School Personnel
Please review the schedule of "Summer Hours for School Personnel", with all designated summer school personnel at your location.
DATE:
May 30, 2024
TO:
Middle School Principals and Head Administrative Assistants
FROM:
Cody Curtis, Administrator of Schools
SUBJECT:
2024-25 Middle School Summer Allocation
Each middle school in the Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2024-25 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee who qualifies for retirement benefits, an additional 23.69% (Tier I before July 1, 2011) or 20.02% (Tier II after June 30, 2011) must be added to the total cost.
This money may be used for time worked from June 1 through August 31, 2024. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leuluai in payroll at keeleel.leuluai@jordandistrict.org and she will add the pay code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8710 2436 154 and should be recorded each month for Cody Curtis’s approval on your school’s allocation form.
If you have any questions, please contact:
Kyla Robertson at kyla.robertson@jordandistrict.org or call extension 88186.
Thank you.
DATE:
May 30, 2024
TO:
All Principals
All Licensed Educators
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior
SUBJECT:
ETT: Supercharge Your Classroom Management Skills
This course is geared towards teachers who want to supercharge their classroom management skills! Effective Teacher Training (ETT) will be offered this summer from June 12-July 31. An $800 stipend is available to all licensed educators who complete the entire course.
Space is limited, so please distribute the attached flyer before your teachers leave for the summer and have them register on JPLS by June 7, 2024.
DATE:
May 30, 2024
TO:
All School Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
Content Monitoring Over Summer Months
During the summer months, from June 3rd until August 20th, content monitoring and notifications will have some changes.
Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org
TO:
All Administrators
FROM:
Jordan School District Cabinet Members
Please take note of the schedule for each day as attendees, times, and locations are different. A beverage service will be provided each day.
Please attend on the days that you signed up for. If you have a question regarding which days those are, please contact Nadine Page, x88182 or nadine.page@jordandistrict.org.
Tuesday, June 4th OR Tuesday, June 11th
Time: 9:00 AM - 10:00 AM
Who: Elementary School Administrators
Location: JATC-South
Time: 9:00 AM - 10:00 AM
Who: Secondary School Administrators
Location: Riverton High, Tech Atrium
Time: 10:30 AM - 11:30 AM
Who: All School Administrators
Location: JATC-South
Time: 11:30 - 1:00 PM
Who: All Administrators
Location: Lunch on your own
Time: 1:00 PM - 3:30 PM
Who: All School and District Administrators
Location: JATC-South
Wednesday, June 5th OR Monday, June 10th
Time: 8:30 AM - 3:30 PM
Who: All School and District Administrators
Location: JATC-South - Lunch will be provided
TO:
High School Principals
High School Registrars
FROM:
Lisa Corbett, Information Systems
I am writing to let you know that I will be populating the Graduation date and Grad/Dipl status to GR on Friday, May 24, for all active seniors who don’t already have a code. The graduation date for every senior who has not withdrawn will be May 31, 2024, even if graduation is being held another day.
If you have any senior who is not receiving a regular diploma, you can start entering their graduation status and date at any time. It is not necessary to wait for this utility to be run, as the utility will not override any existing graduation status or date. Should you choose to wait until after we run the utility to update students not receiving a GR, we will notify you when it has been completed. For those students, you will need to remove the graduation status and date from their profile screen and make sure the drop down next to Graduated is set to “No”.
Every senior needs to have a grad status and here are the possibilities:
GQ – Regular Diploma with Math Competency
GP – Students who have not met graduation requirements at the end of the school year, but plan to complete graduation requirements by October 1, 2024, including adult diplomas.
DO – Students who have not met graduation requirements at the end of the school year and do not intend to do so.
GA – Special Ed students who completed the graduation requirements for an alternate diploma, as reported to you by the Special Ed department.
RT – Special Ed students who will be attending South Valley or Kauri Sue, as reported to you by the Special Ed department.
GC – Students who have already earned the Carnegie unit diploma.
GG – Students who have earned their GED.
If the student has completed the math requirements to receive a diploma with math competency, you will need to change the code to GQ.
As soon as a student that has been identified as GP has completed the graduation requirements, the code will need to be changed to GR or GQ as appropriate, and the graduation date will be the date the student has completed coursework. The GP status should also be used for students that are still enrolled at the end of the school year and intend to receive an adult diploma.
For students who previously withdrew intending to receive an adult diploma: If they earn the Carnegie unit diploma enter a Grad/Dipl Status of GC. If they earn their GED enter a code of GG. For these students you should leave the Graduated field set to “No” but enter the date they earned the diploma.
For Special Ed students, if the student has completed the requirements to receive an alternate diploma the code is GA. Do not mark students as GA without being instructed by Special Ed that the student has completed the necessary requirements.
If the Special Ed student is a retained senior going to South Valley or Kauri Sue, the code to use is RT. Please note, it is possible for a special ed student to earn the alternate diploma and still enroll in South Valley or Kauri Sue for next year. These students should receive the GA code not the RT code. Again, do not mark students as GA without being instructed by Special Ed whether they are continuing next year or not.
I am aware that many of your Foreign Exchange students will be leaving the country before the transcripts are posted and uploaded to Parchment. I have spoken to Parchment and foreign exchange students can order their transcripts through Parchment after they have been posted. Transcripts will be posted to Parchment by June 13.
Please let me know if you have any questions.
Thanks,
Lisa Corbett
Customer Support Analyst
Information Systems
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Principals, please share with your staff.
Licensed staff, would you like help teaching and supporting Multilingual Learners in your class? Come to one of these sessions at ASB. You will leave with basic tools to understand the needs of and apply strategies for teaching multilingual learners.
Register by clicking HERE or use the QR Code in the flyer
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Beginning in August, the Language & Culture Services team would like to hold a Spanish for Educators class. We are excited to help you communicate with your students!
Please complete the interest form at the link below, to help us gauge interest, and determine class times/locations. Classes will be for licensed educators only.
Stipends will be provided, more information to follow.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Language and Culture Services want you to save the date for our annual Fall Family Fair on Thursday, Sept. 5 from 4 - 7 p.m. at the the Viridian Event Center. All Jordan District students and their families are invited to become familiar with the District and the Community.
Please see the attached flyer. LCS team members will be going around to place these flyers on your school door.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Join Digital Teaching and Learning for a differentiated professional learning day on Using AI Effectively in the Classroom. Learn how to leverage SchoolAI elements in your classroom to enhance your teaching practice AND student learning. The trainings are offered on either Aug. 5 or Aug. 7 at the ASB Auditorium beginning at 8 am. This all-day training includes a $400 stipend for completing the workshop.
