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Category: Other Admin Info

Published on

Date:  
May 2, 2018

To: 
Elementary, Middle, and High School Principals and Administrative Assistants

From: 
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor

Subject: 
Check Phishing Scam

It has recently come to our attention that there may be an information phishing scam occurring within the District. The scam consists of schools receiving a donation check with no information regarding who donated the funds. Schools are then encouraged to set up an account to view the donors and set up an ACH service for future donations.

These checks are from YourCause, LLC and claim to be for a Wells Fargo Community Support Campaign. If you have received any of these checks:

  1. Please do not cash them as they will return unpayable
  2. Do not create an account or sign up for ACH with this group
  3. Please send these checks into Accounting

As a reminder, never give any of your personal information, bank information, or passwords to anyone. No one from the District should ask for your password to log into any of the District systems. School bank information should never be given out to set up ACH payment or receipt transactions.

If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.

Thank you.

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Insurance open enrollment will begin June 1 and continue through July 31. Enrollment information is available online on the insurance web page. Posters were sent to each location, please post in prominent locations for your employees. Copies are attached for you regarding dates and times of meetings.

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Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

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Debrief Meeting After an Emergency/Incident/Drill

After an emergency, incident, or drill, school safety committees/Incident Command Teams are encouraged to hold a debrief meeting. This provides an opportunity to reflect on what went well, what didn't go well, and to develop plans for improvement. A Google Form has been created to aid schools in documenting debrief meetings.

The Report of Debrief Meeting Emergency/Incident/Drill form can be found on the Google Drive.

  • Once on the Drive, select Shared with Me,

ASB - Website Docs and Forms

Safety/Security

Reports/Forms/Documents

Here is a link:

https://docs.google.com/forms/d/e/1FAIpQLSeOZst4gAN-NudTCkJMfnE7N9wvMyZqKi0zDSJEWBbAsvKqZg/viewform

Published on

DATE:    
March 21, 2018

TO:
All Principals and Directors

FROM: 
June LeMaster, Ph.D., Administrator, Human Resources
Brad Sorensen, Administrator of Schools

SUBJECT: 
Employee Attendance at Relative's Graduation Exercises

This year, high school graduation exercises are on Thursday, May 31st, with the exception of Valley High on Wednesday, May 30th.

Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG.  This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."

Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.

Licensed employees are responsible for requesting a substitute through the AESOP system, if applicable.  In the blue “Notes to Administrator” box, the employee should add graduation along with his/her relationship to the graduate.

Any questions should be directed to the appropriate Administrator of Schools.

Cc:  Administrators of Schools

 

JL/am

Published on

DATE: 
March 19, 2018

TO:   
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Administrators of Schools and Administrative Assistants
Travis Hamblin, Planning and Student Services
Michael Heaps, Support Services Manager

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:
External Audit Visits

Please see attached memo.

 

 

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Utah Retirement Systems will be available for one-on-one retirement planning sessions at South Jordan Middle School (10245 S. 2700 W.) on Wednesday, April 18, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.     

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours atwww.ssa.gov).

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Coming soon to Jordan School District and Administrators like you!

In collaboration with the Friday Institute, USBE, and UEN, JSD will offer a "Leadership in Blended and Digital Learning (LBDL) Academy," designed specifically for administrators to lead schools toward blended and digital learning. Through research-based content and job-embedded experiences, participants will gain skills and knowledge to promote teacher buy-in, best practices, and technology-transformed learning. The instruction will follow a blended-learning model and will consist of 5 face-to-face sessions with additional online content, held 2018-2019. Participants completing the LBDL Academy will receive a USBE EdTech Endorsement. If you are interested in hearing more detailed information, please contact Shelley Nordick: shelley.nordick@jordandistrict.org or 801-567-8110 .

Testimonial Video of LBDL Academy Participants

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The IRS revised the W-4 and withholding calculator to reflect changes in the tax law (new tax tables, itemized deductions, increases in child tax credit, the new dependent credit and repeal of dependent of exemptions).

Employees are advised to review their current W-4 withholding.  The withholding calculator on IRS.gov can be useful for employees who wish to update their withholding in response to this new law, or for changes in their personal circumstances in 2018.

Further information from the IRS is attached.

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Copy & Print Toner

JSD has a copy machine and printer toner contract that has been competitively solicited for use by all schools and departments within the district.  Because we purchase as a whole district more than $50,000 annually of this one type of item on a regular basis, it necessitates additional steps under the law.  This is intended to save time and money for the district and its employees.  If you use the toner contract for the first time you may want to review all vendors and their prices before making a purchasing decision.  Prices are based on a percentage off discount of retail price.

For ease of use and to ensure best value to the district, any purchase over $1000.00 requires two documented quotes, put on as a requisition in Skyward.  Award may be on an all or nothing basis or you may want to award per printer model to get the best value.  Any purchase under $1000.00 will not require competitive quotes.

The preferred method of ordering toner is with the district P-card or an open purchase order is acceptable also.  Open purchase orders can be for the fiscal year or the length of the contract whichever is preferable.  Please reference the contract number on the purchase order.  A list of toner contracts can be found on the Purchasing Department website.

Please note when getting quotes from Coast to Coast their Diamond Series is not OEM (Original Equipment Manufacturer). This means Brother, Epson, HP, Lexmark, etc. brands.  Diamond Series would be considered remanufactured not OEM.

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Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Jordan School District Auxiliary Services building in the North Training Room A105 on Wednesday, March 21, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website. See flyer below.

1.       Go to www.urs.org.

2.       Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.

3.       Click on the Education Tab.

4.       Click on “Individual Retirement Planning Sessions”.

5.       Find the session that works best for you.  Select the session to reserve your appointment.

6.     Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

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IMPORTANT
Incident Command Manual - Violence Action Plan
Lockout Protocol Revision for All Levels

When a threat of external violence occurs within close proximity to a school campus, it is common for that school (and potentially other schools in the vicinity) to go into a Lockout.  This is typically executed at the direction of law enforcement.

After consulting with multiple law enforcement agencies, a revision has been made to the Lockout protocol, as outlined in the Jordan School District Incident Command Manual.

The District has been advised that once a Lockout is implemented and students and staff members that are outside for PE or recess have been brought safely into the building, no entrance into or exit from school should be allowed until the Lockout has ended.

The Incident Command manual has been edited to reflect this revision, and is available to administrators on the Google Drive, in: ASB - Website Docs and Forms, select Safety/Security, select Incident Command, then: PDF JSD ICS Manual Rev. February 2018.

For your convenience, a Lockout sign has been created, which can be posted on the main doors at the school entrance during a Lockout event.  This sign in available on the Drive, in same location as the updated Incident Command Manual.

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Reminder - Positions are still open

Camp Hobé is currently recruiting volunteers for their summer camp sessions, including counselors and kitchen assistants. Volunteering for Camp Hobé is a great experience for anyone, but especially for school professionals such as teachers, assistants, administrators, or lunch workers. It's a great opportunity to interact with kids outside of the classroom (plus you get to throw water balloons!).

Please forward the attached flyers to employees and anyone else interested in volunteering.