Jordan School District
Volunteer reports need to be submitted to Insurance Services by December 22, 2023.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.
If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Thanksgiving Recess (Licensed) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
| Thanksgiving Recess (242, 245 Contracts) | November 23-24, 2023 | Nov. 21 and 27, 2023 | Oct. 9 – Oct. 19, 2023 |
| Thanksgiving Recess (ESP 180, 184, 187, 206 Contracts) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
Jordan School District employees are responsible for knowing and adhering to all district policies and procedures. The crucial policy review is available to district employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Interviews will be held on Friday, October 13, 2023 - Interview Application Link
See the attached flyer for all the details and the link to the interview application.
Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN
Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.
If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Fall Recess
(Licensed) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 9 – Sept. 19, 2023 |
| Fall Recess
(All 242, 245 Contracts) |
Oct. 26-27, 2023 | Oct. 20 and 30, 2023 | Sept. 11 – Sept. 21, 2023 |
| Fall Recess
(206 Contracts) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
| Fall Recess
(180, 184, 187, Contracts) |
Oct. 23-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
ESP Annual/Personal Leave Taken on a Critical Day 2023-2024
DATE:
August 31, 2023
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.
DATE:
August 24, 2023
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
2023-2024 Employee/Educator Wellness Representatives
The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.
If you’d like to have a representative for your school or department, please note the following information:
Click this link and nominate your school or department rep by September 7, 2023.
Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.
Principals: Have you reviewed this video with your staff? This was due to be completed by September 1, 2023.
Jordan School District Phishing Awareness Training Video
TO:
All Principals
All Administrative Assistants
As a reminder, the attached form, Educator-Directed Paid Professional Hours PLAN is due from your eligible licensed personnel on or before the fifth day of instruction.
In addition, the Educator-Directed Paid Professional Hours Time Log has been revised to reflect a change in the due date. Please make your eligible employees aware of the new April 1, 2024 due date for their log/timesheet to be turned in. The LOG/TIMESHEET must be turned in no later than April 1, 2024 so that amounts may be paid in the May 2024 paycheck. If employees have already turned in their plan they do not need to fill out a new one.
The attached instructions and background information are to help you in compiling the timesheets that will be coming to you from your licensed personnel.
BACKGROUND INFORMATION
The Utah State Legislature passed HB 489 in the 2023 session which allocates up to 32 hours of educator-directed paid time to each school-based educator for the 2023-24 school year.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have six assignments:
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before the fifth day of instruction.
August 25 – 7th grade, High School
August 28 – Elementary grades 1-6, Middle School grades 8-9
September 6 – Kindergarten
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
The designated person will complete the Google Sheet with all received plans by September 15. Schools will keep the copies of the Plan on file at the school for auditing purposes.
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days* | Window |
| Labor Day | September 4, 2023 | Sept. 1 and 5, 2023 | July 21 – July 31, 2023 |
*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
As of August 4th, 2023 all administrators will be required to enroll in 2-Factor Authentication for their Google accounts. After this date, you will be prompted to enroll in 2-Factor Authentication the first time you login to your Google account.
Attached are step-by-step instructions to enroll in Google 2-Factor authentication. For further assistance contact the Information Systems help desk at Ext. 88737.
Please advise your staff that Insurance Open enrollment for this year is May 15 - June 15 for a September 1, 2023 Effective Date. See the document below for more information.
DATE:
May 16, 2023
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2022-23
A specific group of special educators were allowed to work up to 5.5 additional days following the last contract day for the 2022-23 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days.
After you have completed working the days, simply click on the link in the attached memo to start the survey. This link will open on June 6, 2023 and will remain open until July 15, 2023.
Please remember you cannot enter the days you already worked and were paid for in the fall. Submitted days must be worked June 6-9th, 12-16th, or 20th and must be worked in your assigned building(s).
It is important to remember: When asked for the approver for your submission do not put your principal or LEA. Please enter amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.
Saturday, May 13, 2023 at 9:00 AM is the 8th Annual JEF CHALLENGE RUN at Veterans Memorial Park in West Jordan. Cost per person is $20 (Teachers are free!)
THE CHALLENGE OBSTACLE RUN is a family-friendly obstacle course run open to all ages and created to make a difference in Jordan District Classrooms. Thanks to our generous sponsor GENESIS DENTAL, 100% of proceeds go directly toward Classroom Grants benefiting students & teachers in Jordan District!
Open to the community and fun for all ages, the run ends with a fun family festival with lots of free giveaways. Come see what all the fun is about! For more details and to register online, visit: www.jefchallenge.org
DATE:
May 4, 2023
TO:
All Principals / Department Directors / School Administrative Assistants
SUBJECT:
Requests for 2023-2024 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2023-2024 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols, and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2022-2023 contract year will be emailed to you for review on Friday, May 5, 2023. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Lisa Garner, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Lisa Garner, HR Assistant Senior, at (801) 567-8226.
An abbreviated version of this memo was included in the May 2023 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.
JL/jo
Please see the document below.
DATE:
April 18, 2023
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Bonnie Brennan, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2022-23 year. Please review these dates as they could have a major effect on your location’s ability to operate.
Please take a moment to consider nominating a school or educator for this prestigious honor presented annually by the state-wide program Resilient Utah. Each year education organizations and individuals are chosen that have shown exemplary efforts in building resilience in their schools, homes and communities. The Education Tribute Awards will be announced during “Resilient Utah Month” in May 2023.
Deadline to nominate is April 21, 2023
