Jordan School District
Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities. Please see the document below for all the details!
Upcoming Events and Opportunities – LICENSE RENEWAL
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities. Please see the document below for all the details!
Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 26, 2024.
Budget transfers for this school year cannot be made after January 26. The budget transfer form is attached.
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| President’s Day | February 19, 2024 | Feb. 16 and 20, 2024 | Jan. 5 – Jan. 15, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
The JEF Outstanding Educator Award Application is now open!
Nominations are due January 16, 2024.
Jordan Education Foundation recognizes and honors superior teachers with a track record of improving student achievement, using innovative instructional strategies and making a difference in the lives of their students. These teachers are among a select few highlighted as Outstanding Educators who are making a difference in the classroom. The annual JEF Outstanding Educators Awards publicly honor and recognize educators who raise the bar of their profession.
Guidelines and additional information can be found on the JEF Website here: JEF Outstanding Educator Awards
Licensed employees resigning/retiring at the end of the current contract year, that give official early notification of resignation/retirement, will be eligible for a tiered incentive. To qualify, notification must be submitted online on or before the following dates:
The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under “Employee Access”. Please see District policy DP318 or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after the MLK recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Martin Luther King Jr.
ESP |
January 15, 2024 | Jan. 12 and 17, 2024 | Dec. 1 – Dec. 11, 2023 |
| Martin Luther King Jr.
Licensed |
January 15, 2024 | Jan. 12, 2024 Only* | Dec. 1 – Dec. 11, 2023 |
*Licensed Only - January 17, 2024 will not be considered a Critical Day for the 2023-2024 school year.
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
On behalf of Jordan School District (JSD), the HR Department will apply for a small surplus of USBE funds in Educator Licensing to support Utah educators seeking their professional educator license. In anticipation that JSD will receive some grant funding, HR will be contacting associate level educators who are in the process of obtaining their professional educator license and asking them to submit expenses they incurred from 7/1/2023 through 6/30/2024 while pursuing their professional license. APPEL educator PPAT expenses are currently reimbursed by school fund; therefore, do not qualify. All additional expenses may be eligible for reimbursement, if the employee submits their proof of enrollment in classes taken toward their professional educator license. This information from the employee must be received by December 8, 2023 and prior to the submission of this grant by the HR Department.
If you have questions regarding this grant or for a list of qualifying educators at your school/department location, please contact Brittany Bauer (secondary) at brittany.bauer@jordandistrict.org or Jane Olsen (elementary) at jane.olsen@jordandistrict.org.
Department Administrators:
The FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:
Electronic FTE Audit Process:
Thank you for your time and assistance.
Federal regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of November 6, 2023. Certifications are due Monday, December 11, 2023. Please review your certifications ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312
If you are a contracted employee and need to take Annual/Personal Leave before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Winter Recess (All Licensed) |
Dec. 22, 2023 – Jan. 1, 2024 | Dec. 21, 2023 Only* | Nov. 7 – Nov. 17, 2023 |
| Winter Recess
(All 180, 184, 187, 206, Contracts) |
Dec. 22, 2023 – Jan. 1, 2024 | Dec. 21, 2023 and Jan. 3, 2024 | Nov. 7 – Nov. 17, 2023 |
| Winter Recess
(242/245 Contract) |
Dec. 25, 2023 – Jan. 1, 2024 | Dec. 21, 2023 and Jan. 3, 2024
(245 contracts work Dec. 27-29) |
Nov. 10 – Nov. 20, 2023 |
*Licensed Only - January 3, 2024 will not be considered a Critical Day for the 2023-2024 school year.
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
Volunteer reports need to be submitted to Insurance Services by December 22, 2023.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.
If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Thanksgiving Recess (Licensed) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
| Thanksgiving Recess (242, 245 Contracts) | November 23-24, 2023 | Nov. 21 and 27, 2023 | Oct. 9 – Oct. 19, 2023 |
| Thanksgiving Recess (ESP 180, 184, 187, 206 Contracts) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
Jordan School District employees are responsible for knowing and adhering to all district policies and procedures. The crucial policy review is available to district employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Interviews will be held on Friday, October 13, 2023 - Interview Application Link
See the attached flyer for all the details and the link to the interview application.
Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN
Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.
If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Fall Recess
(Licensed) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 9 – Sept. 19, 2023 |
| Fall Recess
(All 242, 245 Contracts) |
Oct. 26-27, 2023 | Oct. 20 and 30, 2023 | Sept. 11 – Sept. 21, 2023 |
| Fall Recess
(206 Contracts) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
| Fall Recess
(180, 184, 187, Contracts) |
Oct. 23-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
ESP Annual/Personal Leave Taken on a Critical Day 2023-2024
DATE:
August 31, 2023
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.
DATE:
August 24, 2023
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
2023-2024 Employee/Educator Wellness Representatives
The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.
If you’d like to have a representative for your school or department, please note the following information:
Click this link and nominate your school or department rep by September 7, 2023.
Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.
