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Category: Other Admin Deadline

Published on

TO:
Directors
Administrators
Administrative Assistants

FROM:
April Gaydosh, Administrator, Human Resources

Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

 Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSED EARLY NOTIFICATION (Resignation or Retirement)

Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • January 15, 2025    $300.00
  • February 15, 2025  $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

Published on

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
President’s Day
(ESP & Licensed Elementary)		 February 17, 2025 Feb. 14 and 18, 2025 Jan. 4 – Jan. 14, 2025
President’s Day
(Licensed Secondary)		 February 17, 2025 Feb. 13 and 18, 2025 Jan. 4 – Jan. 14, 2025

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

TO:
All Administrators

FROM:
Mike Haynes - Director, Jordan Education Foundation

The JEF Outstanding Educator Award Application is now open!

Nominations are due January 16, 2025.

Jordan Education Foundation recognizes and honors superior teachers with a track record of improving student achievement, using innovative instructional strategies and making a difference in the lives of their students.

One teacher from each school will be recognized with a crystal award and $500 cash prize. From these excellent candidates, the top 10-15 submissions will be selected by the JEF Awards Committee to attend a banquet in their honor and will receive an addition $500 cash prize ($1,000 total). Submissions received after January 16, will not be eligible for the banquet and additional cash award. 

Guidelines and additional information can be found on the JEF Website: JEF Outstanding Educator Awards (PLEASE NOTE: THE 2024-2025 SUBMISSION FORM HAS BEEN REVISED)

 

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

Volunteer reports need to be submitted to Insurance Services.

Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA Figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period August 1, 2024 to November 30, 2024.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 20, 2024.

If you have questions, I can be reached at bonnie.brennan@jordandistrict.org or (801) 567-8285.

Thank you.

Published on

TO:
Principals
Administrative Assistants

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2025.

Budget transfers for this school year cannot be made after January 31. The budget transfer form is attached.

Published on

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after the MLK recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Martin Luther King

 Licensed & ESP

 January 20, 2025 Jan. 17 and 22, 2025 Dec. 7 – Dec. 17, 2024

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

DATE:
November 21, 2024

TO:
Administrators of Locations with Employees Paid with Federal Dollars

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

SUBJECT:
Federal Program Work Certification

Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of November 18, 2024. Certifications are due Friday, December 6, 2024.

Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312

Published on

TO:
Licensed Personnel

FROM:
Carolyn Gough, Administrator, Teaching and Learning

Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.

Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.

Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.

Applications for 2025-2026 Sabbatical and Educational Leaves are due February 1, 2025. Additional questions can be referred to Chris Westra, 801-567-8657.

Published on

TO:
Directors
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator, Human Resources

Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • December 15, 2024  $500.00
  • January 15, 2025    $300.00
  • February 15, 2025  $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

Published on

DATE:    
November 7, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Winter Recess Critical Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Winter Recess
(All Licensed)		 Dec. 23, 2024 -          Jan. 3, 2025 Dec. 20, 2024 and        Jan. 6, 2025 Nov. 9 – Nov. 19, 2024
Winter Recess

(All ESP)

 Dec. 24, 2024 -          Jan. 1, 2025 Dec. 20, 2024 and        Jan. 6, 2025

(245 works Dec 27, 30, 31)

 Nov. 10 – Nov. 20, 2024

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

DATE:    
October 10, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Thanksgiving Critical Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Thanksgiving Recess

(Licensed)

 Nov. 27-29, 2024 Nov. 26 and Dec. 2, 2024 Oct. 14 – Oct. 24, 2024
Thanksgiving Recess

(ESP)

 Nov. 28-29, 2024 Nov. 26 and Dec. 2, 2024 Oct. 15 – Oct. 25, 2024

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

DATE:  
October 10, 2024

TO: 
Principals
All Special Educators and Related Service Providers

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 8, 2024
Updating SCRAM for December 1 Funding Count

Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail with all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student.

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.

All Corrections and SCRAM reports are Due: By 5:00 p.m. on Friday, November 8, 2024. Please see the attached Memo for information and instructions.

Published on

TO:
School & District Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

Helping Students Thrive, Not Just Survive: Keynote speakers include Kenneth Ginsburg and Vijay Gupta - content is aimed at supporting students. Registration is $75. Reserve your spot today!

Published on

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

Department Administrators:

The FTE Audit process is critical in ensuring employees are paid accurately and from the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • October 1, 2024 – HR will share with directors and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 14, 2024 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR to review/assist with your audit, please contact Brent Burge (88224) to schedule an appointment. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Reminder to all School Administrators:
FTE Audits will transition to the HR Dashboard districtwide following the FTE audits and by October 15th.

Published on

TO:
All School and District Administrators

FROM:
June LeMaster, Administrator Human Resources

Current JSD administrators are eligible for principal assignment consideration at any time, however Cabinet will conduct an optional interest interview every four years for current administrators in the district.

DATE:  December 3rd
TIME:  To Be Determined
LOCATION:  Executive Conference Room, District Office

Application Window Closes November 15th

See the flyer below for all the details on how to apply.

Published on

DATE:    
September 5, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Fall Recess Annual-Personal Leave before-after Critical Day

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Fall Recess
Licensed		 October 21-25, 2024 Oct. 18 and 29, 2024 Sept. 7 – Sept. 17, 2024
Fall Recess
ESP		 October 24-25, 2024 Oct. 18 and 29, 2024 Sept. 10 – Sept. 20, 2024