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Category: Middle School Info

Published on

DATE:  
January 20, 2017

TO:   
Principals
Elementary Administrative Assistants
Secondary Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:  
Elementary and middle school non-transferred student files Retention Schedule

A school will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows:  (refer to page 51 in the Planning & Student Services Manual).

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be retained at the elementary or middle school until three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

    • achievement test scores,
    • copies of report cards,
    • health records, and
    • pertinent information concerning the student

Examples of these files may include:

  • A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
  • The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention.  If they are active in another school within the State, contact that school and have them officially request the record.

Questions, please contact Student Services at 801-567-8183.

Thank you.

Published on

Reminder that the 5th Annual SCC Conference and Training will be held today, January 12th from 3:30 - 8:00 pm at Highland High School. This is free for school community council members, teachers, principals, legislators, school board members  and others interested in school community council issues.

See flyer for details.

Published on
Principals:
Because the Utah Department of Health air quality guidelines for schools have changed, please use the attachment to review these new guidelines and the following link to monitor air quality for the purpose of athletics and recess. Once you have clicked on the link, clink on "Current Air Quality levels." Many thanks!
http://health.utah.gov/asthma/airquality/recess.html

Published on

All schools are required to hold School Safety / Incident Command Committee Meetings, at least quarterly.  The District is required to maintain records of these meetings.  We have created an online Report of Safe School Meetings to replace the previous report form.

Here is the link :  https://goo.gl/forms/G5YTPLrFUZFHJ58G2

This report is found on the Auxiliary Services web site, under the tab Safety/Security/Risk Mgnt, pulldown menu item Reports/Forms/Documents.  You will no longer need to send a copy of your written report to Ron Boshard, Risk Management Coordinator. We hope this will make reporting your Safe School Committee Meetings easier and more efficient.  Please contact Peggy Margetts (x88753) with any questions.

Published on

The mileage reimbursement rate is based upon the IRS rate.  Effective January 1, 2017, the reimbursement rate is $0.535 per mile.  Please use the attached form when submitting for mileage reimbursement.  All 2016 mileage reimbursement requests should be submitted as soon as possible.

Published on

DATE:
January - February, 2017

TO:
All Principals

FROM:
Ron Bird, Director of Information Systems
Mark Sowa, Instructional Technology Consultant

SUBJECT:
Encryption of Hard Drives on Specific Systems

In order to better protect HIPPA and FERPA data on Jordan School District PCs and laptops, hard drives will be encrypted on systems used by employees with the following job functions.

  1. Psychiatrists
  2. Speech Language Pathologists
  3. Occupational Therapists
  4. Physical Therapists

The encryption will be done by the Instructional Support Technician who is assigned to your school. The technician will provide some training on what encryption means and what will change on the systems that have the hard drive encrypted.  Some systems have already been encrypted throughout the school district. Users have reported that encrypted systems function normally as they did prior to being encrypted.

It is anticipated that encryption will take place at each school during the months of January and February.

Thank you for your support and understanding of this important effort to protect student data.

RB

Published on

Principals:

​Several inquiries have been directed to our office regarding proper protocol when a school is having heating and/or air conditioning issues.  Please adhere to the following steps and take a minute to share this information with your administrative assistant and head custodian.

  • T​he first step is to have the custodian submit a work order.
  • ​If a work order has been completed and the problem continues, or if ​one of our HVAC technicians hasn't yet diagnosed the problem and the temperature is affecting the learning environment, the second step is to call the maintenance department directly​ at 801-567-8862.
  • ​Please refrain from having teachers contact the maintenance office, as this can create multiple work orders for the same issue.
  • When contacting the maintenance department, the call should come from ​the principal, administrative assistant, head​ custodian, or ​assistant/​sub custodian.

In addition, ​please help us be as efficient as possible by making sure teachers and staff ​at your school involve the head custodian when maintenance issues need to be resolved.  The head custodian should be the point of contact between the school and the maintenance department.  Perhaps this could be an agenda item for your next faculty meeting.​

​Have a wonderful holiday season and t​hanks for your cooperation.

 

Published on

Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.

Published on

DATE:
December 12, 2016

TO:
Principals
All Provisional Special Educators

FROM:
Laura Finlinson, Administrator of Curriculum, Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Assessment Analysis Class

The Special Education department is providing training for provisional special education teachers to assist in analyzing tests administered in Jordan. The teachers will be exposed to multiple tests that are given by other service providers.

This class is primarily for new special education teachers. If other special educators in your building need this training, please contact Michelle Chavez. The attendance is at the discretion of the building principal and special educators must arrange for a substitute. Substitutes may be requested by using the program code 1292. Teachers should register through JPLS (JPLS: #114628 USBE (.5) Credit Available).                                     

Date:
January 5, 2017, 8:00 a.m - 4:00 p.m.
January 30, 2017, 8:00 a.m. - 12:00 p.m.                                    

Where:
District Office, Room 129

Published on

The Utah Retirement Systems will be providing a presentation on the Tier 2 Retirement program for all employees who are in their first year of retirement eligible employment. Attendance is highly encouraged. P

Please pass the attached flyer on to employees in your school/department that may be interested.

Published on

DATE: 
December 6, 2016

TO:  
All Principals

FROM: 
Administrators of Schools
June LeMaster, Ph.D., Human Resource Administrator
Travis Hamblin, Human Resource Administrator-Licensed

SUBJECT: 
Underqualified Educators – Academic Pathway to Teaching (APT) and Letter of Authorization (LOA)

See attached memo and APT Flowchart.