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Category: Middle School Deadline

Published on

DATE:
March 15, 2024

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2024-25
Special Education Support Class Instructional Assistants for 2024-25

If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs. Critical Needs Requests due to your teacher specialist by Wednesday, April 17, 2024

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TO:
All Administrators

FROM:
Mike Haynes, Director of Jordan Education Foundation

District support staff are among the unsung heroes of the Jordan School District.

Each year Jordan school principals and department heads are invited to nominate one non-teaching/support staff employee for recognition. Based on the scoring rubric and the nomination submitted, the Jordan Education Foundation Board of Directors will select up to five individuals who will be recognized as Outstanding Education Support Professionals. Each recipient will be given $1,000 and a commemorative award at the Board of Education meeting May 28, 2024 at 6:30 pm.

All Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination.

Please visit the Jordan Education Foundation website for more information.

SUBMISSION DEADLINE: MONDAY, APRIL 15, 2024

Published on

DATE:
March 21, 2024

TO:
Principals and Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT: 
Legislative Supply Envelopes – Due May 1, 2024

Teacher Legislative Supply envelopes are due May 1, 2024. The attached memo gives reminders and information to help with the year-end process. Please note the important changes for 2024-25 and contact Lisa LeStarge (ext. 88120) if you have questions.

 

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TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

We are writing to inform you of an important update to our professional learning registration system, JPLS. Starting with the 2024-2025 school year, we will be transitioning from JPLS to Canvas Catalog for all in-district professional development class registration and transcript records for those classes.

Action Required: To ensure a smooth transition, we ask each teacher to take the following steps by June 20, 2024:
Log into JPLS and download an archive of your transcript Save these records in a secure location for your reference.

Why This Change? This decision was made after careful consideration to enhance our professional learning experience. Canvas Catalog offers a more user-friendly interface for end users and provides additional features that we believe will significantly benefit our teachers. We understand that change can be challenging, and we are here to support you every step of the way. Detailed instructions on downloading your transcript from JPLS is available below.

If you have any questions or need further assistance, please reach out to Chris Westra in Teaching and Learning, christine.westra@jordandistrict.org or Jared Covili, Admin - Digital Teaching and Learning, jared.covili@jordandistrict.org.

Link for the Instructions

Published on

TO:
All Principals

FROM: 
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

Please take note of the following items:

March 22 – 2024-25 Upcoming LAND Trust Plan and 2024-25 TSSA Plans are due to be completed and submitted. This date is necessary in order to get all of the approvals done and the Plans approved by the Board in order to receive funding for the 2024-25 school year.

Click on this LINK to access the files and information shared in principal meeting and both assistant principal meetings in January. Take a look at the sample plans provided by the State LAND Trust office! Principals using them are finding them very helpful!

  • Hints and Tips:
    • Plans need to be student-centered
    • Be specific in action steps and expenditures
    • Have your SCC sign the signature form at your final meeting when you approve your plan (see the link above for the signature forms we've provided). Send a copy to Nadine Page when your plan is completed and submitted, no later than March 22, 2024. Keep the original in your school for three (3) years.
    • I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 
    • TSSA Plans - click the box at the end to show your plan has been completed.

Please see the links below for everything you need to know about “Land Trust” and "TSSA".

School Land Trust Program

TSSA Program

Published on

As a reminder, the following due dates need to be followed when completing all evaluations.

  • All Full Evaluations - Provisional & Career
    • Due March 29, 2024
    • Stakeholder input and student growth with data uploaded into Perform
    • Goal(s) with both administrator and educator signatures
    • This encompasses classroom teachers, teacher specialists, psychologists, counselors, BTS, etc.
  • All Interim End of the Year Reflection
    • Due May 31, 2024
    • Reflection on 3 Required Goals
    • Stakeholder input and student growth with data must be uploaded into Perform
    • Signatures from both administrator and educator
    • This encompasses classroom teachers, teacher specialists, psychologists, counselors, BTS, administrators, etc.
  • Educational Support Professionals (Classified)
    • Due May 31, 2024
    • Complete in Skyward

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If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Spring Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Licensed Spring Recess March 26-29, 2024 March 22 and April 1, 2024 Feb. 10 – Feb. 20, 2024
ESP Spring Recess

(242/245 Contract)           

 March 28-29, 2024 March 22 and April 1, 2024 Feb. 12 – Feb. 22, 2024
ESP Spring Recess  

(206 Contract)          

 March 26-29, 2024 March 22 and April 1, 2024 Feb. 9 – Feb. 19, 2024
ESP Spring Recess  

(180/184/187 Contract)          

 March 25-29, 2024 March 22 and April 1, 2024 Feb. 9 – Feb. 19, 2024


Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

Published on

DATE: 
February 1, 2024

TO: 
Principals
Special Education Staff
School Secretaries

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Special Education Budget Closeout for the 2023-24 School Year

Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 6th deadline. We will soon be providing each school secretary with a sheet of currently recorded purchase/reimbursement totals for the special education department at your school up through January 31, 2024.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.
  • Any purchases that were inadvertently charged to the Special Ed budget or do not qualify using the guidelines should be removed from the budget using a journal entry form prior to March 6th.

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Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

 Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2024   $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

Published on

Final Report Expenditures are displayed at the top of the Final Report. You can see where you did or didn't spend your allocation. As the principal you need to account for these expenditures.

If you have expenditures listed on the right side under "Actual Expenditures" and there is a $0.00 listed on the left side under "Planned Expenditures" you need to explain why you incurred those expenses and how they tie into your plan. There is a box at the bottom of the report "Final Report Comments". You can explain these expenditures in that box.

If you have expenditures listed on the left side under "Planned Expenditures" but you have $0.00 on the right side under "Actual Expenditures" you need to mark a "No" on the question "Were the Action Steps (including any approved Funding Changes described below) implemented and associated expenditures spent as described? A box will then open up and you can explain why you didn't spend that money.

Please make sure these explanations are taken care of so your Final Report can be approved as quickly as possible. Reports are due by February 26, 2024.

This is what is looked for when approving Final Reports:

● The report clearly states how School LAND Trust funds were spent to support the academic goals and student achievement
● The expenditures match the LEA’s financial records for SLT OR an explanation of any discrepancies is outlined in each applicable goal
● There is no negative carry-over in the report
● There is no student or personal data listed in the report
● There are no unanswered questions

The 2024-25 Upcoming Plan cannot be submitted until the final report is completed, submitted, and finalized by the District Office. We will finalize reports as quickly as possible as you submit them.

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Please take note of the following timeline items:

Jan. 15 - Final Reports & Upcoming Plans open up on the State
website for principals to start working on.

Feb. 26 - ALL COMPLETED! Thank you! Final Reports completed and submitted on the State website. (2024 Upcoming LAND Trust plans cannot be submitted until the Final Report is completed and submitted)

March 22 – 2024-25 Upcoming LAND Trust Plan and 2024-25
TSSA Plans are due to be completed and submitted. This date is
necessary in order to get all of the approvals done and the Plans
approved by the Board in order to receive funding for the
2024-25 school year.

Click on this LINK to access the files and information shared in principal meeting and both assistant principal meetings in January.

  • Hints and Tips:
    • Plans need to be student-centered
    • Be specific in action steps and expenditures
    • Have your SCC sign the signature form at your final meeting when you approve your plan (see the link above for the signature forms we've provided). Send a copy to Nadine Page when your plan is completed and submitted, no later than March 22, 2024. Keep the original in your school for three (3) years.
    • I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Please see the links below for everything you need to know about “Land Trust” and "TSSA".

School Land Trust Program

TSSA Program

Published on

DATE:  
January 16, 2024

TO:  
Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
Safe Routes to Schools Update and Reminder

Due to recent difficulties with the new Safe Routes To School website the deadline for submitting your schools Safe Walking Route will be extended to Friday January 26, 2024. The Safe Routes to School website can be found at Safe Routes Utah. If you have any trouble gaining access to it or your school is not found on the website please reach out directly to Kristen Hoschouer at khoschouer@utah.gov.

A link has been created for principals to download a copy of the updated district Safe Routes To School Form on our School Safety website at Jordan School Safety or copy and paste the link below for direct access.

https://docs.google.com/document/d/1dCsDkJK78ZtHPSCvPAj08aj4Su9RbyH_zFxM_l7kLGU/copy

Change the title to reflect the specific school and share it with the district School Safety Coordinator, Matt Alvernaz, once it is complete and ready for review. Please do this as soon as you able, even if the map is not yet completed.Jorda

For any additional assistance or clarification please contact Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at 801-567-8623.

Published on

JORDAN SCHOOL DISTRICT is offering Elementary and Secondary paid administrative internship openings for the 2024-25 academic year. Applications are open now through March 1, 2024 at midnight.

Please refer to the details below:

  • Applicants must select their level of preference (elementary, middle or high) and submit only
    one application.
  • Selected applicants will be interviewed.
  • Assignments are for 1-year only, with no guarantee of a permanent administrative position.
  • Internal applicants, if selected, will be treated as an employee on a leave of absence for the current school year. Internal applicants chosen as an intern will have the right to return to a comparable licensed position at the end of the internship.

Applicants must:

  • be enrolled in a university administrative/leadership program, OR
  • have a current in state or out-of-state administrative license, OR
  • be in the JSD Administrative Pool.
  • Elementary Administrative Interns are paid on a teacher salary schedule – 187-day contract plus 20 additional days (total of 207 days).
  • Secondary Administrative Interns are paid on a teacher salary schedule – 187-day contract plus 10 additional days (total of 197 days).
  •  A night stipend will be added according to level assignment.
  •  Assignment locations are to be determined.

If you are interested in this internship opening, click here to apply!

Click here for a Frontline application tutorial.

Published on

Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities. Please see the document below for all the details!

Published on

Upcoming Events and Opportunities – LICENSE RENEWAL 

Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities. Please see the document below for all the details!

Published on

Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 26, 2024.

Budget transfers for this school year cannot be made after January 26. The budget transfer form is attached.

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If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
President’s Day February 19, 2024 Feb. 16 and 20, 2024 Jan. 5 – Jan. 15, 2024

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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The JEF Outstanding Educator Award Application is now open!

Nominations are due January 16, 2024.

Jordan Education Foundation recognizes and honors superior teachers with a track record of improving student achievement, using innovative instructional strategies and making a difference in the lives of their students. These teachers are among a select few highlighted as Outstanding Educators who are making a difference in the classroom. The annual JEF Outstanding Educators Awards publicly honor and recognize educators who raise the bar of their profession.

Guidelines and additional information can be found on the JEF Website here: JEF Outstanding Educator Awards

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Licensed employees resigning/retiring at the end of the current contract year, that give official early notification of resignation/retirement, will be eligible for a tiered incentive. To qualify, notification must be submitted online on or before the following dates:

  • December 15, 2023     $500.00
  • January 15, 2024     $300.00
  • February 15, 2024     $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under “Employee Access”. Please see District policy DP318 or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Published on

DATE:
November 30, 2023

TO:
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
Safe Routes to School Updates

Safe Routes Utah very recently created a new website, Safe Routes Utah. The designated contact for Safe Walking Routes that each school had on file should have been sent an email on November 14th with a new username and login information to access the new site. If you or your designee for safe walking routes did not receive this email or if there is a new contact or person assigned to safe walking routes at your school, please contact Kristen Hoschouer at khoschouer@utah.gov as soon as possible to request the login information.

All 2023-24 Safe Route to School maps, regardless of their last approval, must be re-approved by the district on the new site by December 22, 2023. Any changes that were made to your schools 2023-24 Safe Routes to School map after July 10th of 2023 were not included in the new site transfer and will need to be updated on your school’s map on the new mapping site and submitted for approval on or before December 22, 2023.

Schools should begin the Safe Route to School process for the 2024-25 school year as soon as possible. Your schools Safe Routes to School map for 2024-25 must be entered on the new site on or before Friday, January 26, 2024 for approval.

The mapping process on the new website has been updated as well. Instructions on the website state that schools should:

  1. Identify their Safe Routes Committee
  2. Create/update their Safe Routes Map and submit for district approval
  3. Once the map is approved, they will create/update their Safe Routes plan report

All of this information, including guides and video tutorials, can be found on the new Safe Routes website.

The updated district Safe Routes To School Form can be found on our Jordan School Safety website or click this link for direct access. The document requires you to make a copy. Please change the title to reflect your school and share it with the district School Safety Coordinator, Matt Alvernaz, once it is complete and ready for review.

Please reach out to Matt Alvernaz (matt.alvernaz@jordandistrict.org or 801-567-5623) with any questions.