Jordan School District
DATE:
January 21, 2021
TO:
Principals
Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator
SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines
ESY packets should be submitted by March 25, 2021. PLEASE NOTE THIS IS BEFORE SPRING BREAK. Guidelines and instructions are included in the memo.
Elementary and Middle School Principals:
All 2021-22 Safe Routes Utah Plans for elementary and middle schools are DUE TO RISK MANAGEMENT AT AUXILIARY SERVICES BY FRIDAY, JANUARY 22, 2021.
Please refer to the November 19, 2020 JAM for the JSD Safe Routes to School Plan Form 2021-22, Municipal Representatives Contact Info. and the municipal meeting dates for final plan review.
JAM link: https://jam.jordandistrict.org/2020/11/19/2021-22-safe-routes-utah-plan-form/
Jordan Education Foundation recognizes and honors superior teachers with a track record of improving student achievement, using innovative instructional strategies and making a difference in the lives of their students. These teachers are among a select few highlighted as Outstanding Educators who are making a difference in the classroom. The annual JEF Outstanding Educators Awards publicly honor and recognize educators who raise the bar of their profession.
2020 has certainly brought its share of challenges. We recognize with so many unique educational & life situations, a 2021 JEF Outstanding Educator may look much different as compared to previous years.
Please reference the new 2021 application questions as a guideline for your 2020-21 outstanding educator nomination from your school, not the rubric from previous years. Recipients can be nominated by a principal, school administrators and/or colleagues. But all nominations must be approved by the school principal.
PLEASE VISIT WWW.JORDANEDUCATIONFOUNDATION.ORG for more information and to nominate a teacher.
DATE:
January 5, 2021
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2020
Please send the following information for each bank account balance as of December 31, 2020 to Accounting by Friday, January 22, 2021. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
DATE:
January 5, 2021
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2020
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deanna, Nancy, Ross, and Beth.
Please photocopy the selected elements and send to Accounting by Friday, January 22, 2021.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
Below is information to clarify how full evaluations will be completed. Remember that only provisional teachers will complete a full evaluation.
Administrators may sign up for a virtual training to help refresh the features of the Perform evaluation system. The trainings will last up to two hours depending on need. These trainings will begin next week. To register search “Administrator Perform Refresher” in JPLS. A Zoom link will be sent out to participants before the training.
Administrators may use the bubble sheet to complete observations and enter the information into Perform. If you need help entering the data, please contact the JES office for assistance.
Teachers who will be evaluated using the Perform system now have access to sign up for the Canvas training through JPLS. Teachers who will be evaluated using the JPLS system (teacher specialists) do not need to complete the training as the training focuses on the in-class observations. Have teachers search “UETS-based JPAS Online Training 2020-2021” in JPLS to register.
Employees resigning/retiring at the end of the current contract year, that give official early notification of resignations/retirement, will be eligible for a tiered incentive. To qualify, notifications must be submitted online on or before the follow dates:
December 15, 2020 - $500.00
January 15, 2021 - $300.00
February 15, 2021 - $200.00
The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under "My Access." Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password, please contact the Help Desk at 801-567-8737.
The purpose of the Educational Support Professionals Improvement Committee is to encourage, guide, and reward the professional development of education support professionals staff (https://policy.jordandistrict.org/aa421b/). We encourage ESPs to improve their skills and knowledge. As such, ESPs may find development opportunities on the following website:
If there is a course that ESPs would like to take that is within the realm of their position in the Jordan School District, they may submit a request to have the committee pay for the course (up to $300 per year). The committee meets once a month to review and approve requests.
If you would like to take a course, please fill out the following form and submit it to Chris Westra in the Teaching and Learning department:
https://tl.jordandistrict.org/wp-content/uploads/sites/27/2020-21-Classified-Prof-Dev-Form-fillable.pdf
For further questions, please contact Chris Westra in Teaching and Learning at 801-567-8657 or christine.westra@jordandistrict.org.
DATE:
December 10, 2020
TO:
Principals
Assistant Principals
Administrative Assistants
Attendance Secretaries
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Changes to Marking Attendance for COVID-19
This information supersedes the information given in the August 13, 2020 memo “Marking Attendance for Quarantining or Isolating Students 2020-21”
In most schools this year, there are as many as three instructional models in use:
A student, particularly at the secondary level, may have a combination of in-person or virtual classes throughout the day. The way attendance should be marked will change based on the instructional model of the class the student is participating in at any given moment.
Attendance is a legal requirement to indicate a student’s compliance with compulsory education laws, and it may not be used to determine a student’s academic grade (attendance may impact participation in a course, which can in turn impact a grade, but the attendance marking by itself may not directly influence a grade).
Four attendance codes (E, G, H, and P) come into play when considering the impact of COVID-19 isolation and quarantines on the three instructional models. Other attendance codes continue to be used as warranted based on a student’s attendance and activity. Their usage and meaning is unchanged.
In general, remember the following when marking attendance for COVID-19 related absences:
Secondary Principals:
As a reminder, please have your 2021-22 class fee approval forms and spending plan to your AOS no later than January 8, 2021.
Thank you!
Volunteer reports need to be submitted to Insurance Services.
Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from August 1, 2020 to November 30, 2020.
Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by December 22, 2020.
DATE:
December 1, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
December 2020 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the form below, sign and return to Derek by January 4, 2021. If Derek does not receive this back from you by January 4, 2021, Derek will assume no transfer is requested. The next opportunity to make such a transfer is June 2021.
Evaluations that are due by December 18, 2020.
Please see document below for important dates and reminders.
Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students. The completed checklist must be completed and returned to Jen Birrell at the District Office by January 20, 2021.
Please direct any questions to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org
All Elementary and Middle School Principals:
It’s that time of year to start the process of developing your school’s Safe Routes Utah Plan for next school year. The 2021-22 Safe Routes Utah Plan Form (Word doc) is attached, as well as a PDF form with municipal representatives contact information. Your school’s municipal representative (city engineer) would like to be included in the initial planning process if possible. As you work with your safety team and school community council, please feel free to invite your municipal representative to the planning/SCC meeting.
The attached 2021-22 Safe Routes Utah Plan Form Word doc must be downloaded to begin working on it.
All 2021-22 Safe Routes Utah Plans for elementary and middle schools are DUE TO RISK MANAGEMENT AT AUXILIARY SERVICES BY FRIDAY, JANUARY 22, 2021.
Due to Covid-19, this year Bluffdale, Herriman, Riverton, South Jordan and West Jordan schools plans will be reviewed in a virtual meeting with each respective city. The District will schedule an approximate 15-minute virtual appointment with each school administrator for the day of the meeting.
Save the date:
South Jordan City schools will be on Tuesday, February 23, 2021
Riverton City schools will be on Wednesday, February 24, 2021
West Jordan City schools will be on Thursday, February 25, 2021
Bluffdale City schools will be on Tuesday, March 2, 2021
Herriman City schools will be on Wednesday, March 3, 2021
Please contact Risk Management Coordinator Jeff Beesley 801-567-8876 jeffrey.beesley@jordandistrict.org, or Administrative Assistant Judy Bird 801-567-8625 judy.bird@jordandistrict.org, with any questions.
For assistance with the Safe Routes Utah UDOT mapping software, contact Stacy Allen of Penna Powers, sallen@pennapowers.com, 801-487-4800, cell 801-694-7710. Her contact information is also included on the attached Municipal Representatives Contact document.
Your ELS Language Teacher Specialist shared your school's ELS Compliance and Assurances Google Report with you. These are due December 17th. Please contact your school's specialist if you have questions.
All administrators will be moved to an interim evaluation for the 2020-2021 academic school year. The interim will be completed online in Perform. As part of the evaluation administrators will need to complete the Beginning of the Year form located in Perform under My Folder-Tasks. The form includes the self-evaluation and the required 3 goals in one complete form. Please review the attachment with this notice for logging in and more information.
DATE:
November 5, 2020
TO:
All Middle and High School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Jason Mott, Accountant/Internal Auditor
Subject:
2020 W-9 Forms 1099 Information
(EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS)
Schools need to submit copies of their four Skyward 1099 reports and their paper W-9 forms to the Accounting Department by Friday, December 11, 2020.
See memo below for instructions.
Please see document below for important dates and reminders.
