Jordan School District
DATE:
July 31, 2020
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2020-21 School Year - October 1 Count
Please see attached memo for guidelines and multiple deadlines.
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. In addition to last year’s policies and procedures, the District is required to provide training to employees regarding human trafficking and Title IX. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2020.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Welcome to the 2020-2021 contract year! As an annual reminder, in accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. First year educators have until October 1st. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.
Please see instructions below.
The date for which parents and students will be able to view schedules and teacher assignments in Skyward has been delayed.
The District will send a message tomorrow informing parents that the option to view schedules and teacher assignments will be delayed until later next week.
We will let principals and counselors know ahead of time when schedules and teacher assignments will be available for parents to view.
Health and Wellness has started a new initiative using funds from Project AWARE. The purpose of the initiative is to increase educator wellness by enhancing wellness education and mental health awareness among teachers. As part of the initiative, each school may nominate one teacher per school as a wellness representative. Review the information below if you would like to take advantage of this opportunity:
-Each wellness representative will receive a $500 stipend (paid in September) to be a resource for your school's staff.
-Each school that selects a wellness representative will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.
-Representatives will attend monthly meetings/trainings which will be held virtually with the Health and Wellness team on the second Wednesday of every month from 3:30-4:30 beginning on September 9th.
-It will be expected that your school's wellness representative will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.
We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness during this unique school year.
To select a wellness representative, please fill out this short Google Form by September 4th. If you have questions, please contact McKinley Withers, 801-567-8245.
Reminder: This deadline of September 1, 2020 is approaching fast! We need your qualified people to apply. Please encourage them!
Do you know someone who should be an administrator? Have them apply by September 1, 2020.
See flyer for further information. Session 1 will be held on October 6, 2020 at the District Office.
Please go to this LINK and fill in the information regarding who will be the Point of Contact (POC) for your school or building. This information is due by August 12, 2020.
Please see document below for important dates and reminders.
Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted. However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED. Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY! Please see document below for more information.
2020-21 Classroom Grant Application Process:
Step 1 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.
Step 2 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.
Step 3 Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).
Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.
Step 5 Submit application to JEF
If you have any questions about the application or funding process,
please call Jordan Education Foundation at 801-567-8125.
Administrators:
In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.
The plan must be approved with your AOS and posted on your District website prior to the first day of school.
Click HERE to access the google doc.
Middle School Administrators and Administrative Assistants,
During Principals’ Meeting on September 17, 2019, I met with principals at each level to discuss the space available process. During the Middle School Level Meeting, all middle school administrators agreed to the following when awarding space available permits:
In the event you would like to move forward with the above-mentioned process, we have a few favors to ask of you. First, I would encourage you to send a Skylert message to your community indicating the space available permit application window ends at the end of the day on Friday, August 14. Second, please keep all space available permit applications you receive in a folder at your school until the window closes. Then send all space available permit applications to the Department of Transportation either on your way out the door on Friday, August 14 or first thing as you get to school the morning of Monday, August 17. Please do not include any space available permit requests received on Monday, August 17 with the requests received during the space available permit application window. Last, any space available permit requests you receive after Friday, August 17 must be time stamped in order for us to award permits based on first come first served.
If you simply want to award space available permits based on farthest distance from the school, let me know you would like to stick with the original process and our routers will plan accordingly.
Don’t hesitate contacting me with any questions you may have.
Please see document below "State Standards, District Policies and Transportation Guidelines" or CLICK HERE to access the document online.
Thanks,
Paul Bergera
Director of Transportation
Jordan School District
Date:
July 20, 2020
To:
Secondary School Principal
Secondary School Financial Secretaries
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
Subject:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020. Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
DATE:
June 25, 2020
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2020
Please send the following information for each bank account balance as of June 30, 2019 to Accounting by Thursday, July 23, 2020. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
DATE:
June 25, 2020
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2020
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deanna, Nancy, Ross, and Beth.
Please photocopy the selected elements and send to Accounting by Thursday, July 23, 2020.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
Please see document below for important dates and reminders.
DATE:
June 25, 2020
TO:
Principals
FROM:
Cody Curtis, Administrator of Schools
SUBJECT:
Fee Waiver Materials 2020-21
The annual Certificate of Compliance report will be due October 31, 2020. October 1st of each year the Local Board Chair, District Superintendent, and each Principal will receive an email containing a personalized link to complete the Certificate of Compliance. The email will be titled Utah State Board of Education School Year 2020-2021 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Click here to access a sample Certificate of Compliance.
All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.
Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised in March 2020. Please use the current form when having parents fill out the application.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.
Please refer to the new license changes that take place July 1. See attached document for FAQ's.
DATE:
May 29, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
July Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by June 19, 2020. If Derek does not receive this back from you by June 19, 2020, Derek will assume no transfer is requested. This transfer will be posted to the beginning supply budgets in FY20-21. The next opportunity to make such a transfer is January 2021.
Please see document below for important dates and reminders.
The State reports that there are many data entry issues in Jordan District when entering student discipline/incidents into Skyward. Either incidents are not being entered into Skyward or the data is entered incorrectly. As an example of the latter, we have approximately 2300 incidents in Skyward for this school year whose offense code is one that should be reported to the state. However, at least half of those have not been assigned an incident number which is a key field Skyward uses to determine if it should submit the record to the state.
PLEASE go back and review your discipline logs and make sure that all codes and incident numbers are entered correctly in Skyward. This information is collected state-wide and reported to the State Superintendent, Governor and other state officials.
THANK YOU!! Mary Ann Erdmann
