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Category: Middle School Deadline

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All administrators will be moved to an interim evaluation for the 2020-2021 academic school year. The interim will be completed online in Perform. As part of the evaluation administrators will need to complete the Beginning of the Year form located in Perform under My Folder-Tasks. The form includes the self-evaluation and the required 3 goals in one complete form. Please review the attachment with this notice for logging in and more information. 

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DATE:  
November 5, 2020

TO: 
All Middle and High School Head Financial Secretaries

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Jason Mott, Accountant/Internal Auditor

Subject:  
2020 W-9 Forms 1099 Information

(EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS) 

Schools need to submit copies of their four Skyward 1099 reports and their paper W-9 forms to the Accounting Department by Friday, December 11, 2020.

See memo below for instructions.

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**Permission forms (see below) must be collected from the nominated families and input into the Thanksgiving’s Heroes website https://thanksgivingsheroes.wufoo.com/forms/sn0xagc0mosa2b/

 NO LATER THAN 12-NOON, FRIDAY NOVEMBER 13TH, 2020

Dear Jordan School Liaisons,

Once again, Jordan School District & Jordan Education Foundation are facilitating Thanksgiving’s Heroes’ efforts to provide full Thanksgiving meals, a turkey, potatoes, stuffing, vegetables, etc. for families to prepare during Thanksgiving week.

We are asking for your help to identify those families at your school who would likely need help this Thanksgiving Season.  Due to limited funding this year, Thanksgiving’s Heroes may not be able to provide a dinner for every family in need.  Meals will be provided as resources are available – first come, first serve basis.

  1. Please print and give each family a hard copy permission form to fill out and sign. The district requests that there is a signed permission slip from each family receiving a meal.
  2. Please enter the information of the nominated families electronically HERE.

Thank you for your help with this event!

Please contact Thanksgiving’s Heroes 801-901-0663 if there are any changes in plans on delivery day.

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DATE: 
October 13, 2020

TO:   
Secondary School Principals
Secondary School Financial Secretaries

FROM:    
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT:   
Quarterly School Financial Report for July, August, and September 2020

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deanna, Nancy, Ross, and Beth.

Please photocopy the selected elements and send to Accounting by Friday, October 30, 2020.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August, and September 2020 Reconciliation Worksheets
  • A copy of your July, August, and September 2020 Bank Statements
  • A copy of your July, August, and September 2020 Skyward Balance Sheets
  • A copy of your July, August, and September 2020 Outstanding Check Reports
  • Screen shot(s) of your September 30, 2020 Apple Volume Purchase Program transaction history and balance, if applicable.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

 

 

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We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted.

All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 9, 2020

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period. See memo below for more information.

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Beginning of the Year Interims are due October 31, 2020. Remember that this includes the following: self-evaluation, 3 required goals (UETS goal, JPAS goal, Stakeholder & Student Growth goal), and administrator approval with date. Interims for all educators (teachers, teacher specialists, psychologists, secondary counselors, etc.) will be found on JPLS.

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Cabinet members will be interviewing all administrators currently employed by Jordan School District who wish to be considered for an elementary, middle or high school principal position between now and October 2021. Your participation in these interviews is the way for you to declare your interest in a principalship. Similar interviews will be held each fall for anyone who has not interviewed previously. This year’s interviews will be held on Thursday, November 19th and Friday, November 20th.

Any administrator interested in being interviewed this year should email Angela Montague at angela.montague@jordandistrict.org by Monday, October 19th at 5:00 p.m. Please indicate whether you would like to be considered for an elementary, middle or high school principal position. This process is not designed to select principals for newly-constructed schools nor any school in particular. No application or documentation is required.

Any questions should be directed to a Cabinet member. We look forward to getting to know you better.

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The State LAND Trust fall reports are due October 20, 2020. Please see information below regarding what reports are due and how to complete them. Due to the State website going offline for upgrades, the Final Report for 2019-2020 won't be due until February 5, 2021. The State website should be back up by January 15 for you to begin entering your Final Report. Please call Nadine Page with any questions you may have, 801.567.8186 (x88186).

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Please update TSSA plans according to the 2020-2021 TSSA allocations provided in the August 20th JAM. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Updates should be completed by October 1 to meet USBE deadlines. Contact your AOS once your plan is updated.

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DATE: 
September 3, 2020

TO:  
Principals
Administrative Assistants
Attendance Secretaries
Registrars

FROM:  
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
10-Day Accounting and September 9, 2020 Count

Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

This year, USBE has required an official count on September 9, 2020 (in addition to the formal October 1 count). This means that all 10-day drops must be processed in a timely manner at the end of the 10th day (High Schools: Friday, September 4, 2020; Elementary and Middle Schools: Tuesday, September 8, 2020). The early timing of the September 9 count count does not allow for a delay in processing 10-day drops.

Please ensure that all staff members with responsibility for processing the drops are aware of the deadline and the need for accuracy and efficiency this year. More information on the 10-day drop process can be found on the Planning & Enrollment website by searching for “10-Day Accounting.”

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DATE:
Thursday, August 27, 2020

TO: 
All Principals and District Department Directors/Consultants

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2020-21 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with state- or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing (including DLM testing), literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with state- or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2020-21 Principal’s Testing Ethics Checklist for Classified Employees” form, which is due to Evaluation, Research & Accountability by Friday, September 18, 2020.

As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2020-21 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

  • 2020-21 Principal’s Testing Ethics Checklist – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 18, 2020.
  • Testing Ethics Presentation, 2020-21 – This is the pdf slide deck if principals choose to present the training in-person.
  • 2020-21 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
  • ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may also be found at this link:

https://youtu.be/ZjffVcR5FkE

  • Standard Test Administration and Testing Ethics Training Signature Form, 2020-21 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with state- or federally-mandated testing.

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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Administrators: Please take note of the 2020-21 Crucial Policy Review. All employees , with the exception of minor students, will be required to complete the crucial policy review by November 1, 2020.

Please remind your employees to complete this review. CLICK HERE for more information.

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DATE: 
August 19, 2020

TO:   
All Principals,  Jordan School District

FROM:     
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2020.