Jordan School District
Administrators:
In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.
The plan must be approved with your AOS and posted on your District website prior to the first day of school.
Click HERE to access the google doc.
1) Rubber bands are being delivered to schools to wrap around the necks of the large hand sanitizer bottles to limit the amount of sanitizer coming out with a single push.
2) Although students are expected to bring masks from home, USBE provided masks intended for student use which will be distributed to schools from the warehouse. We did not receive sufficient quantities for every student. We will be distributing these masks to schools based proportionately on their 2.1 enrollment projections. These masks can be distributed or used at the Principals discretion. For example, they could be held at the office for students who forget a mask or to be given to students who may have a harder time obtaining a mask. Important - Elementary Schools - please remove the paper insert in the masks which show underwear before handing out to students.
3) Although staff are expected to bring masks from home, the District is providing 2 masks with a white "J" on the right cheek for each employee. The warehouse will be delivering these masks to schools and buildings soon.
4) Lighter, more temporary face masks continue to be available for order by schools or departments from the District Warehouse.
5) Please work with your head custodian to see that each classroom has a paper towel dispenser, with paper towels, and a cleansing spray bottle.
6) If you have a need for a clear face mask contact your AOS.
Attached are the Spectator Protocols (meant for you) & Spectator Agreement Forms (meant for parents/student) that were created after discussion with other district representatives as well as from the high school meeting where these items were developed.
DATE:
July 27, 2020
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2020-21
Special Education Budget Allocations for Resource, Cluster Teachers, Speech-Language Pathologists, for the 2020-21 School Year. Please see the attached memo.
DATE:
July 28, 2020
TO:
All Schools
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Budgets
SUBJECT:
School Year 2020 – 2021 Budget Allocations
Attached is the fiscal year 2020-21 budget allocations summary. The three charts attached reflect your annual allocations, your carryover from fiscal year 2019-20, and your total budget that is the current year allocation plus carryovers. Also in the total is school startup funds and July budget transfers that are only included in the total budget number. The annual allocations are based off the 2.1 October 1, 2020 projections. These amounts will be updated once the October 1 headcount is complete and will reflect the actual enrollment.
Your 5810 media budget has been increased from the previous year. Please work with Norm Emmerson’s group this year to use this budget fully. This is state funding which should be used up by the end of each year.
Please call or email Derek with any questions.
Ex - 88275
E-Mail – derek.anderson2@jordandistrict.org
The District has ordered personal protective equipment and supplies for buildings throughout the District. These items will be delivered immediately and throughout the coming days as it arrives at the warehouse. Please be expecting the warehouse to deliver the following:
Hand Sanitizer (1 gallon for each classroom with others for the Principal to distribute where appropriate)
Hand Sanitizer (1/2 gallons for the Principal to distribute where appropriate)
Hand Sanitizer (16 oz size for employees)
Cloth Masks (for employees)
Face Shields (for teachers)
Touchless Thermometers (for the Principal to distribute where appropriate)
Plexiglass sheets (as requested by Principals earlier)
Plexiglass Sneeze Guards (as requested by Principals earlier)
Spray Bottles and paper towels will be distributed through Custodial staff
Teacher Reimbursement up to $150 for Webcams, Microphones and/or Tripods Purchased for the Purpose of Broadcasting or Recording Lessons in Canvas for Students at Home
Teachers wishing to broadcast or record daily instruction through Canvas will be reimbursed up to $150 for the purchase of a webcam, microphone, and/or tripod. Receipts for purchases should be submitted to the school’s main office.
Administrative assistants at River’s Edge, South Valley, Kauri Sue Hamilton, all elementary schools, and the five secondary pilot schools should submit reimbursements via the district checkbook as follows: Submit an e-check request through Skyward for reimbursement to the teacher for the amount spent (up to $150 per teacher).
Administrative assistants at all other schools still using the school checkbook system should submit an NPO to the Accounting Department for each teacher requesting reimbursement (up to $150 per teacher). The original receipt should be attached to the NPO to document the purchase and the principal and teacher should each sign the NPO. Please include the teacher’s name, address, and vendor key.
The account to be charged for these reimbursements is: 10 E xxx 7210 1090 650
Teachers exceeding the $150 allocation may apply the excess against their teacher legislative supply allocation. In order to do this, the teacher will need to retain copies of receipts, subtract $150 from the total spent, record the difference on his/her legislative supply Record of Receipts envelope, and place the receipt copy/documentation inside the envelope.
Dear Principals,
To comply with social distancing and be time efficient, the teacher induction training for 2020-21 will be virtual, through a New Teacher Induction video.
The purpose of the video is to welcome our new teachers to Jordan School District, introduce key personnel and department heads and provide contact information for essential resources.
The New Teacher Induction video will be available on August 10th and should be viewed by all new teachers by August 14th. The video presentation is at the principal’s discretion on date and time; however, we encourage new teachers be provided the opportunity to view the video with their assigned mentor. For this purpose, please make sure each new teacher has been assigned a mentor by August 10th.
We also encourage all staff members to have an opportunity to view the video. You may want to include the video as part of your teacher training, or to be viewed by teams. The video lasts approximately 25 minutes.
Support in the first year of teaching is crucial in the success, retention and development of teachers. Receiving support from administrators and colleagues, mentoring and supervision, targeted professional development, and recognition of professional growth is essential for effective teaching.
Ongoing induction training and support will be provided by the Teaching and Learning Department. More information is coming.
The courses have been designed for administrators and teachers to build their knowledge and understanding to instruct using Google tools and the Canvas platform. The courses will provide administrators and teachers with a solid foundation in using Google tools and the Canvas platform to deliver instruction and content to students in a digital learning format. Instructors in the courses will provide feedback and monitor course progression. Course enrollment takes place in JPLS using the course numbers provided below.
Join us on August 3, 2020. Multiple sessions offered between 8:30 a.m. - 4:30 p.m.
Register in JPLS. See attached flyer for all the information.
Date:
July 20, 2020
To:
Secondary School Principal
Secondary School Financial Secretaries
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
Subject:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020. Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
Click HERE to access the updated Elementary, Secondary, and District Mileage Tables. They can found under Accounting, Budgets & Audits.
DATE:
June 20, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
New School Budget Allocations Transfer Process
Starting for School Year 2020-2021, a new process for school allocation budget transfers will be in place. If you are needing to do a school allocation budget transfer you may do so at any time.
There is now a form on the District website on the accounting page. The web address is https://jordandistrict.org/departments/accounting/.
Please see attached memo for full instructions and sample accounting page.
DATE:
July 14, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
Starting School Allocation
Attached is your new allocations for the upcoming school year. Please know these are subject to change based off the upcoming October 1 headcount. These amounts do not reflect any transfers that have been submitted or carryover amounts from the prior year.
If you have any questions please contact Derek at derek.anderson2@jordandistrict.org. Once the carryovers and transfers are completed an updated sheet will be sent out.
DATE:
July 9, 2020
TO:
Jordan School District Administrators
FROM:
District Administration
SUBJECT:
2020-21 Annual Administrative Leadership Conference
You are invited to attend the annual Jordan School District Administrative Leadership Conference, “Be Curious, Be Intentional, Be United,” scheduled on Wednesday, August 5, 2020 at Copper Mountain Middle, Elk Ridge Middle and Mountain Creek Middle.
We will begin in the auditorium at your scheduled time and location (see schedule below). A grab and go snack will be provided during the break. Space will be limited. If you have an intern you would like to have attend please talk with your AOS before inviting them.
It will be our privilege to hear from nationally recognized generational research consultant, Kim Lear, who will provide us with key insights about how we can all move forward together.
Plan on bringing an electronic device in order to access the agenda and conference materials.
Appropriate dress for the conference is business casual. We, respectfully, ask that everyone follow appropriate safety precautions, including facial coverings and spaced seating. We look forward to seeing everyone, in person, again!
Secondary Administrators
Copper Mountain Middle
12106 Anthem Park Boulevard
Herriman
8:00 – 12:30 pm
Elementary Administrators & Special Schools
Elk Ridge Middle
3659 W 9800 S
South Jordan
8:00 – 12:30 pm
Department Administrators
Mountain Creek Middle
5325 W Bingham Rim Road
South Jordan
1:30 – 3:30 pm
DATE:
Thursday, July 9, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
ELL Assessment Profile Dashboard
An assessment profile for ELL students has been created with next year’s projected enrollment data included. Those with a Tableau Viewer account may look up individual EL students to see longitudinal WIDA, SAGE/RISE, Utah Aspire Plus, ACT, and Acadience Reading assessment data all based on next year’s enrollment at your school.
This dashboard will be useful as schools identify and target EL students for extra support, remediation and enrichment for the 2020-21 school year.
Tableau users may access this dashboard here:
https://10az.online.tableau.com/ - /site/benstableau/views/ALS_NextYear_Student_Profile/ALSNextYearStudentProfiles?:iid=1
Explore > Student Profiles > ALS Next Year Student Profile
Please contact Brooke Anderson or Ben Jameson with questions about understanding or using this dashboard.
DATE:
Thursday, July 9, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Formative Assessment Trainings as Preparation for Fall School Reopenings
Student's prior learning and current needs vary a lot in a good year; under current circumstances, those differences will likely be more profound. There are no pre-packaged tests that will figure out what each student needs, but teachers can use formative assessment processes to build responsive instruction. The Evaluation, Research, and Accountability Department is offering a course on building and using assessments. The Canvas course, JPLS course #101586 - Assessment for Learning, will be open for enrollment on July 17 with three modules to start with. Each module is designed as a stand-alone learning experience and they do not need to be completed in order:
The self-enroll link for teachers is https://jordanpd.instructure.com/enroll/D4PT6K and the course number in JPLS is 101586. If you would like to arrange in-person or blended (recommended!) training for faculty, please email Brooke Anderson at brooke.anderson@jordandistrict.org with dates and times.
Principals may wish to consider allocating professional development funding to incentivize teachers to take these courses over the summer as they prepare to identify and fill learning gaps this fall. Principals are encouraged to send this information to their teachers.
DATE:
Thursday, July 9, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Assignment Completion Dashboards
A new series of dashboards have been published to your Tableau Viewer accounts. Brooke Anderson mined assignment completion data for the 2019-20 school year. You will be able to see aggregate assignment completion percentages for all students as well as at-risk demographics, particularly for the months of March, April and May when instruction was provided remotely.
These dashboards are meant to help administrators view trends of student assignment completion and points earned from August 2019 to May 2020. Student demographic filters are included so viewers can explore varying outcomes between different student populations. An individual student profile is included, along with a sortable list of students with the highest missing assignment rates to aid school administrators in identifying students for learning support.
Secondary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1632219/views
Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Sec
Elementary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1637091/views
Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Elem
Brooke also created a screencast for the elementary and secondary dashboards that explains how they function and how school administrators might use them to target students for extra learning support as schools reopen this fall. Those screencasts are available on the Evaluation, Research & Accountability website under the tab entitled Tableau Dashboards or you may use the direct link here: https://drive.google.com/drive/folders/1tCzj7mfwlKVbVD7feamUhXqNkJrLJFNz?usp=sharing
Please contact Brooke Anderson at brooke.anderson@jordandistrict.org with any questions or to request additional information metrics added to the views.
Principals may also contact Brooke or Ben Jameson if you would like to meet virtually to go over your school’s data and start developing support lists with one of them.
