Skip to content

  1. 2019-2020 WIDA scores will be used for ESL students who did not take this year's test. Please assure parents they do not need to opt out of the program if students were not tested. Thank you for your efforts with WIDA testing this year.
  2. Please complete the monitoring forms for 4th Quarter for levels 5 and 6.
  3. We are having a parent open house for our "Giraffe Club-Culture talk". We have had parents interested to see what we talk about to students in grades K-6. We are providing time for them to log in and learn. Please share the flyer to the event. Thank you!

In continuation of our 19 year tradition of celebrating prevention and resilience in Utah schools, the state-wide program, Resilient Utah and KUTV Channel 2 are proud to host 2021 Resilient Utah Month in May!  Our month-long celebration will feature the 2020-21 Resilient Utah Education Shield Awards, which will be presented to select schools and individuals that have set extraordinary examples in building resilience and spreading hope within their schools, homes and communities.

NOMINATE NOW! 

Here’s an opportunity to recognize efforts in your schools that strengthen and promote resilience in these challenging times!  Each nomination should take less than 10 minutes to complete.  Feel free to nominate in any of the 8 categories.  Nominations are due Friday, April 23, 2021.  Please pass this on to your staff, volunteers or networks. 

Awards will be announced on KUTV Channel 2, in addition to being publicized through social media and education networks. Award recipients will receive an honorary plaque, in addition to a special gift package.

To nominate, click on the following link:
https://www.resilientutah.org/nominate/

Thank you for all you do to strengthen the lives of Utah families!

The Resilient Utah Team
www.ResilientUtah.org

 

 

DATE:    
April 8, 2021

TO:   
Principals
Elementary Administrative Assistants
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Administrators of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Updated Process for Non-Transferred Student Records


This memo supersedes previous memos on the handling of non-transferred student files (commonly known as “dead files”).

The approved retention scheduled for non-transferred student files (GRS-1497) does not require these files to be advanced to the high school and transferred to the State Archives for permanent retention. Rather, it requires the files to be retained for three years after separation prior to their destruction.

To comply with this retention schedule, please follow the updated procedure below to process non-transferred student files:

Grades K-8:

  • At the end of each year, separate non-transferred files from active files. Mark the files with a destruction date three years after the student left the school.
  • Non-transferred files should not be advanced with their age cohort. Retain the files at the school of origin.
  • On a regular basis, check non-transferred files against the UTrex database. If the student is active at another Utah location, contact their new school to ask the school to request the file.
  • When the three-year retention has elapsed, check files in UTrex one final time before destroying. Follow the procedures on the “Records Maintenance and Retention” document (April 2021 revision) from Planning & Enrollment to appropriately destroy the files.

Grades 9-12:

  • If the student did not earn credit, follow the process listed in the “Grades K-8” section of this memo.
  • If credit WAS earned, the transcript becomes the official record and is retained with other transcripts for the age cohort. The cumulative folder materials are retained with the age cohort and destroyed as outlined in the “Records Maintenance and Retention” document (April 2021 revision) from Planning & Enrollment.
  • On a regular basis, check non-transferred files against the UTrex database. If the student is active at another Utah location, contact their new school to ask the school to request the file.

DATE:   
April 8, 2021

TO:    
Principals
Assistant Principals
Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Administrators of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:   
Processing Record Requests and Subpoenas


There has been an increase in recent months in the number of parent/guardian requests for records and in subpoenas for student records. Please follow the guidelines below when responding to these types of record requests (subpoenas regarding employees should be directed to Human Resources).

Per District Policy AS61 – Student Records and Transcripts, the principal is the custodian of student records at the school level. This means that record requests and subpoenas for student records directed to the school should be filled at the school. Planning & Enrollment will assist schools when subpoenas involve records housed at multiple locations.

Record requests must be from a parent, legal guardian, or the student. Requests must be made in writing. When the identity of the requestor cannot be confirmed locally, the request must be notarized. Once received, the school has 45 days to respond to the request. If the requestor is a non-custodial parent, a courtesy call to the custodial parent should be made. Additional guidelines can be found at http://planning.jordandistrict.org by searching for “Request to Access/Amend Records”.

An official subpoena will be sent by an attorney or court official and does not necessarily require a judge’s seal. Subpoenas must be answered within 10 business days of receipt. The individual whose records have been subpoenaed must be notified by the school and given a window of time in which to pursue (if desired) court action to prevent the disclosure of records. This notification should be logged and kept with a copy of the subpoena and the records requested.

When complying with subpoenas or record requests, only records that currently exist may be accessed. Records and reports may need to be generated and printed in Skyward but schools should never create new sources of data in response to a request. Schools should only provide the records requested and should not volunteer or create additional information.

Records requests and subpoenas should be answered in the manner they were received or in the manner requested. When sending files via email, records must be transmitted via MoveIt. Records sent via the mail must be sent as certified mail with a delivery receipt.

Planning & Enrollment staff are also always available to consult with school staff on filling record requests or subpoenas and can consult on questions schools may face when working with these types of documents.

DATE:  
April 8, 2021

TO: 
Principals
Assistant Principals
Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Administrators of Schools
Travis Hamblin, Planning & Student Services
Caleb Olson, Consultant, Planning and Enrollment

SUBJECT:
New Records Retention Schedule


A revision to the records retention schedule has been prepared and is now available from Planning & Enrollment. The new document includes information on record maintenance and state requirements for record destruction. Changes have been made to the retention requirements of certain types of documents to align with current retention requirements from the State Archive.

The new document is available at the Planning & Enrollment website (http://planning.jordandistrict.org) on the “School Resources” page of the “Resources/Forms” tab. It can also be accessed by searching “Records Retention” on the Planning & Enrollment website.

If school staff cannot find a specific record or report on the new retention schedule, they may contact Planning & Enrollment for direction and to have the report added to the schedule. As the list of reports may change, school staff should refer to the report electronically rather than printing a hard copy.

We are thrilled to announce that Junior Achievement of Utah will be hosting the JA Inspire Career Expo event this year on Tuesday, May 11th from 8am - 3pm!  

This virtual career fair is open to all 9th - 12th grade students in Utah. Students will have access to over 60 local business and higher education career exhibits, in addition to live panel discussion and webinars.

JA provides prep curriculum for this event which correlates with Utah CTE, FCAS and CCA courses. JA Inspire also includes webinars, panels discussions, and resources highlighting the importance of soft skills in the workplace, in connection with the Utah Portrait of a Graduate Competencies.

The event is free for students, and they can earn prizes for visiting booths, watching videos, and participating in panel discussions.

Please share the flyer below with teachers and students who would benefit from this experience.

District support staff are among the unsung heroes of the Jordan School District.

Each year Jordan schools and departments are invited to nominate one non-teaching/support staff employee for recognition. Through a designated committee, Jordan Education Foundation Board of Directors will select up to five individuals to be recognized as Outstanding Education Support Professional Employees. Each recipient will be given $1,000 and a commemorative award at the Board of Education meeting in May.

All full-time Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination. Nominations will be accepted until 11:59 pm, Monday, April 12, 2021

Thank you all for taking the time to honor our amazing Education Support Professionals!

PLEASE VISIT THE FRONT PAGE OF OUR WEBSITE:  WWW.JORDANEDUCATIONFOUNDATION.ORG for more information and to nominate an outstanding education support professional.

DATE: 
April 7, 2021

TO:
All Jordan School District Principals (with bus route students)

FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Kathy Jones, Transportation Trainer/Risk Coordinator

SUBJECT:   
State Required Bus Evacuations and School Bus Safety 2020-2021


State required semi-annual school bus evacuations have been scheduled for this spring. This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, April 19, 2021 through Friday, April 23, 2021

Your school’s regular bus drivers will perform this evacuation one day during the week as they drop your students off in the morning. This procedure takes place at your school and is located in your normal bus drop off/pick up zone. All professional school bus drivers that transport students are required to perform evacuation procedures in case of an emergency. Due to Covid-19, bus evacuation will be through the front door this year. Students will then, under the direction and supervision of the bus driver, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

We appreciate all you do to help us safely transport your students.

DATE:  
April 5, 2021

TO:  
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Area Administrators of Schools and Administrative Assistants
Caleb Olson, Planning and Enrollment
Steven Harwood, Support Services and Programming Manager

FROM:     
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:   
External Audit Visits


Please see attached memo.

With District and Health Department approval, beginning April 14th, 2021, JSD Nutrition Services will transition from our current meal service as follows:

  • Discontinue the use of hinged Styrofoam containers (except curbside/door-side meal service and ‘grab and go’ meals offered to virtual learners and students who are not able to eat in the school cafeteria.)
  • School cafeterias will return to a pre-COVID meal service utilizing serving lines.
  • Meals will return to an offer vs serve format, where students may choose or refuse some menu choices. Menu items that students choose/pick up themselves must be wrapped or in a portion cup with a lid.
  • Nutrition Workers will monitor students in serving areas, so students touch only the item(s) they are choosing.
  • Manual meal counting will continue for the remainder of the 2020-21 school year (No registers will be in use.)
  • Elementary schools will return to serving lunches on washable trays.
  • Secondary schools will return to serving meals on disposable plates, boats etc.
  • Cafeterias will maintain current district social distancing guidelines.

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools.   It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 1, 2020 to March 31, 2021.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by April 30, 2021.

Principals:

Reminder: Two LAND Trust reports are due tomorrow, Friday, March 26, 2021.

2019-20 Final Report
2021-22 Upcoming LAND Trust Plan

Spring Break is next week. Please complete your reports by tomorrow so you can enjoy your time off! As a side note, I will also be off enjoying spring break next week. Please contact me, Nadine Page, at 801-567-8182 or nadine.page@jordandistrict.org, today or tomorrow if you have any questions regarding the completion of these two reports.

Here are previous JAM links to help you in preparing these reports:

JAM - Feb 11th
Recap of the principal meeting training as well as helpful documents.

JAM - Mar 11th
Information regarding the deadlines and how to prepare the reports. You each received an email on March 11th with important information pertinent to your individual school to help in preparing these reports.

Thanks for all of your help in getting these reports to the AOS and Board Members responsible for reviewing and approving the reports.

 

 

DATE:  
March 25, 2021

TO: 
Jordan District Administrators, Directors

FROM:
Michael Anderson, Associate Superintendent
Administrators of Schools

SUBJECT: 
Time Schedule for the Last Day of School


Please review the entire memo carefully for your school dismissal time, and convey that information to your students and parents. Once again, we extend our appreciation to the administration and employees who work in the Transportation Department for assisting in the transportation adjustment required to accommodate these changes.

Public Law:
R277 Education, Administration
R277-419-2 Definitions
R277-419 Pupil Accounting
R277-419-4 Minimum School Days

“School day” means a minimum of two hours per day per session in Kindergarten and a minimum of four hours per day in grades one through twelve, subject to the requirements described in Section R277-419-4. All school day calculations shall exclude lunch periods and pass time between classes but may include recess periods that include organization or instruction from school staff.

Cc:
Paul Bergera, Director of Transportation
Jana Cruz, Director of Nutrition Services
Travis Hamblin, Director of Student Services

Hope you were able to register for the Instructional Leadership Conference, “Teaching Begins with the Learner.” In the next week, participants will receive an email from “Summit Events” with a username, password, and information to access the conference sessions. You will have access to the sessions from April 3 - April 12.

Visit Session Summaries for a small collection of questions to guide your viewing.

DATE:  
Thursday, March 25, 2021

TO: 
All Principals

FROM: 
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2021 USBE School Climate Survey Response Rate Links


Principals are encouraged to use the following links to monitor the response rates for the student and adult USBE School Climate Surveys.

As a reminder, all students in grades K-12 should have time scheduled during the school day to take the school climate survey.

An email went out on Monday, March 22, 2021, inviting all school employees to take the climate survey for their school. Evaluation, Research & Accountability will send out emails reminding school employees to take the survey.

An email will be sent out soon inviting all parents to take the climate survey for each school at which they have a student enrolled. Principals will be notified when this email has been sent to parents. Once the initial parent invitation has been sent, principals are encouraged to post the link to the adult survey on their website and send out reminder Skylerts to parents to take the survey.

Response Rate Links:

Parent Survey Response Counts:
https://jordandistrict.az1.qualtrics.com/reports/public/am9yZGFuZGlzdHJpY3QtNjA1OGM1NzA5ZGQzODgwMDBmMGI1NjY2LVVSXzAzMXVIbmNFMUpyaGtZUg==

Teacher and Staff Survey Response Counts:
https://jordandistrict.az1.qualtrics.com/reports/public/am9yZGFuZGlzdHJpY3QtNjA1OGMzYjJjOWMyNjUwMDExOGM2ZTllLVVSXzAzMXVIbmNFMUpyaGtZUg==

Grades K-12 Student Survey Response Counts:
https://jordandistrict.az1.qualtrics.com/reports/public/am9yZGFuZGlzdHJpY3QtNjA1OGMwNTYzZDZkY2EwMDBmNTMyZjk3LVVSXzAzMXVIbmNFMUpyaGtZUg==

Grades 3-5 Student Survey Response Counts:
https://jordandistrict.az1.qualtrics.com/reports/public/am9yZGFuZGlzdHJpY3QtNjA1OGMwZmU3N2I4ODMwMDE3ZTQ2MTQ2LVVSXzAzMXVIbmNFMUpyaGtZUg==

Grades 6-12 Student Survey Response Counts:
https://jordandistrict.az1.qualtrics.com/reports/public/am9yZGFuZGlzdHJpY3QtNjA1OGJkMWJmYTdmOTEwMDEzMmU2MGEyLVVSXzAzMXVIbmNFMUpyaGtZUg==

DATE:   
Thursday, March 25, 2021

TO: 
Middle School Principals
High School Principals

FROM: 
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Research Project


The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title: Examining Teacher Grading Perceptions and Practices

Applicant: Michael Anderson, Brigham Young University

The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.

The project will involve dissemination of a survey to all secondary educators.

Thank you for your assistance.

DATE:
March 17, 2021

TO:
Principal
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2021-22
Special Education Support Class Instructional Assistants for 2021-22


This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2021-22 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.

You will receive an email including the Projected Resource Staffing Needs Survey form that is specific to your school or program. This form will include your current staffing allocations (this is your current staff minus your current critical needs staff). Please use this form to summarize the additional instructional assistants needed to meet the collective needs of the students you submitted on Checklist of Existing Environmental and Instructional Supports and Rubric to Determine Need for Critical Need Support. This request should be agreed upon by all team members and your building principal or assigned administrator should sign the request.

Please Submit all three forms to your assigned teacher specialist by Friday, April 16, 2021. You will receive a preliminary critical needs instructional assistant allocation by Friday, May 7, 2021. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.