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Category: High School Deadline

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Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2023.  Budget transfers for this school year cannot be made after January 31.

The budget transfer form is attached.

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Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL
Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process starting February 1st by going to the USBE website.  You may begin reviewing the videos; however, license renewals cannot be submitted to the USBE before January 2023. The District HR Department will send you reminders in November, January, and March.  A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • Jan. 15, 2023: $300.00
  • Feb. 15, 2023: $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators. 

TEACHER TRANSFER FAIR
This year, the annual Teacher Transfer Fair is open to all CURRENT JSD teacher/educators AND student teachers, interns and those on a 1-year agreement.  This event is for current Jordan School District teachers/educators seeking a new teaching/assignment opportunity! The transfer fair will be combined for both elementary and secondary teachers/educators.

Please come prepared with:

  • Your JSD ID badge – required to gain entry, AND
  • Copies of your resume available to distribute.

Come explore your options in JORDAN SCHOOL DISTRICT!

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If you are a contracted employee and need to take Annual/Personal Leave before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
President’s Day February 20, 2023 Jan. 6 – Jan. 16, 2023

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Weather permitting, all locations are required to conduct a fire evacuation drill within the first 10 school days after the beginning of the new calendar year (after winter recess). If weather makes it difficult to conduct the drill within the first 10 days, please conduct it within a reasonably short period of time and document the reason for the delay when reporting the drill.

A fire drill in January may not be ideal due to winter weather. Try to select the best day according to the forecast. This is a great time to promote wearing coats and seasonal attire.

Notify the Jordan School District 24-hour Alarm Response 801-567-8865 a minimum of 30 minutes prior to the drill, so that the fire department is NOT dispatched unnecessarily.

Remember to record the drill using the Jordan School District report form on Google Drive, link:

2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Bookmark this form for future use. You can also use it to record related planning meetings before the drill, and debrief meetings afterward.

Contact Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

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DATE:
December 6, 2022

TO:
Principals
Special Education Teachers (Resource & Cluster)

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2022-23 school year. You are required to complete and return the checklist to Jen Birrell for all Elementary teachers and Mikaylee Krebs for all Secondary teachers at the District Office by Friday, February 24, 2023. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school. 

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or Mikaylee Krebs 801-567-8356. jennifer.birrell@jordandistrict.org, mikaylee.krebs@jordandistrict.org 

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Volunteer reports need to be submitted to Insurance Services.

Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA Figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period August 1, 2022 to November 30, 2022.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2022.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Martin Luther King Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Martin Luther King January 16, 2023 Dec. 2 – Dec. 12, 2022

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

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Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.

Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.

Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.

Applications for 2023-2024 Sabbatical and Educational Leaves are due February 1, 2023. Additional questions can be referred to Chris Westra, 801-567-8657.

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DON’T FORGET! OPT OUT OF YOUR DISTRICT PRINTED W-2 by going to Skyward’s Employee Access by Midnight on December 11, 2022

Choose the electronic W-2 by selecting the “I do not need a printed copy”…

Opt out and win one of many prizes! A drawing for the prizes will be held on December 12th. Employees will be contacted. See the flyer below for details.

 

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If you are a contracted employee and need to take Annual/Personal Leave before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Winter Recess                      (180, 184, 187, 206, 207,  Contracts) Dec. 22, 2022-Jan. 2, 2023 Nov. 7 – Nov. 17, 2022
Winter Recess                      (242, 245 Contracts) Dec. 26, 2022-Jan. 2, 2023

(245 works Dec 27-29)

 Nov. 11 – Nov. 21, 2022

Annual/Personal Leave Taken Before or After a Holiday 2022-23

 

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The Utah State Board of Education has announced the 2022-23 Teacher Salary Supplement Program (TSSP) qualifications and application deadlines. The application deadlines are printed below. Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:

Educator Incentive Programs (TSSP)

Application Term Dates

An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:

Term # of Payments Application Available & Accepted Application Deadline
Annual 1 Saturday, October 1, 2022 6:00 AM Sunday, April 30, 2023 11:59 PM
Semester 2 Saturday, October 1, 2022 6:00 AM Tuesday, January 31, 2023 11:59 AM
Trimester 3 Saturday, October 1, 2022 6:00 AM Tuesday, November 15, 2022 11:59 PM

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DATE:   
October 7, 2022

TO: 
Principals
All Special Educators and Related Service Providers

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 7, 202
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Resource and Cluster Team Leaders will soon receive a SCRAM report via district mail that includes all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted. 

All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 7, 2022
to Jen Warkentine at the Special Ed Office

Special Education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.

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State LAND Trust
October 20, 2022 Deadline:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

The State Office will begin looking on October 20th to see if Jordan School District has completed these items. Please make sure everything is updated and completed, both on your school website and the State LAND Trust website.

Thank you!

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School Administrators:

You now have access to your 2022-23 FTE Audit. Please review the report with your staff. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.

  • October 3, 2022 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.

Any corrections made on the FTE Audit Report will be made by HR. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.

If you are interested in meeting with HR to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents to schedule a time to meet. You are welcome to invite your administrative assistant and/or Assistant Principal to the meeting. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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This is the most recent training materials for the School LAND Trust Program. Please take note of important information and training dates.

Important Take-Aways from this information:
October 20, 2022 Deadlines:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

Information from the State LAND Trust Office:

  1. What's New Video: this 6-minute video goes through the minor changes to our program and includes important reminders as the year begins. It will be uploaded to our YouTube channel over the week and will include subtitles at that time. But in the meantime, you can use this link: https://www.canva.com/design/DAFMI6taHi0/jK3iNqCa8eQctd-rwM50Ng/watch?utm_content=DAFMI6taHi0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink
  2. Timelines: Attached are the suggested timelines. Remember, districts must set district-wide deadlines ahead of the March and May state deadlines to allow for school board review before submission. The timelines are attached to this email and will also be uploaded to the website within the week.
  3. Creating a Website Log-In: Many administrators are new to our program this year and will need a login to the website. The attached instructions should walk them through the process of signing up for a username and password. Please share as needed.
  4. Live online council training: save the date! Our annual online council member training will be held on the following dates. Email invites will be sent out to all council members on October 21st (following the Oct. 20th deadlines)
    1. Nov. 9 (12 pm)
    2. Nov. 9 (7 pm)
    3. Nov. 14th (12 pm)
    4. Nov. 14th (7 pm)
  1. Book a Training: If your school/district/charter is in need of live training, use the following link to book a training. If you are looking for in-person training, please wait for a confirmation email. Book a Training