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Category: High School Deadline

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School Improvement Plan (SIP) development assistance will be available on November 1, 8:00am. – 4:00p.m., ASB 101.  Additional assistance will be provided upon request.

School SIP plans are due on January 20, 2017 and should be submitted to the school’s AOS and the Curriculum Department.

 

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DATE:  
October 17, 2016

TO:   
Principals
All Special Educators and Related Service Providers

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education

SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 4, 2016
Returning D Track Clusters are Due no later than Friday, November 18, 2016
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes.

This report reflects students served during the current school year. Carefully review the following:

o   Please check that the names, entry dates, service patterns and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent. The printout reflects the school’s current special education caseload.

o     If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Friday, November 4, 2016. If they are not on this printout, they are not on record as receiving services at your school.

o   Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. The new SCRAM entry date will be the same as the exit date.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding). If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.

o     If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Many teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).

o   If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.

o   If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)

o   Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.

Special Education Resource Teams are being sent one complete list of all students in the school who are being served by resource, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

Cluster Teams are being sent one complete list of all cluster students in the school who are being served by the cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL cluster team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections may be sent through District Mail to the SCRAM Secretary as long as they arrive in the Special Education office by the due date. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the following due date:

Due:  By 5:00 p.m. on Friday, November 4, 2016
Returning D Track Clusters Due Date:
No later than 5:00 p.m. Friday, November 18, 2016

Reminders:

It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.

Note:  1)  Remember that all IEPs should be completed using the web-based Goalview IEP system and any changes must be reported using the IEP SCRAM Services document.

2)  In the event that a hard copy IEP was used and there are changes to the services listed on the printout, be sure to submit the IEP SCRAM Services document and enter the hard copy IEP onto the Goalview system.

Funding Implications

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

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CITES Learning Edge Conference registration will remain open until Friday, October 28.  The Curriculum Department will pay for one administrator from each building to attend.  Please see the attached flyer and contact Amanda Hansen (801-567-8319) to submit the name from your school/department.

 

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All principals are invited to read the attached letter from the Utah Department of Health regarding Immunization compliance. Reports are due on or before November 30, 2016. If you have questions, be sure to contact your school nurse. Thank you!

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Principals:

Reminder of what items need to be completed by the October 20th deadline.

LAND TRUST / SCC Timeline:

Deadline: October 20th

The principal posts the following on the website and in the school office:

  1. The proposed schedule of meeting dates for the year
  2. The names of council members, with a phone or email contact (or both)
  3. A summary of the implementation of the School LAND Trust Program school plan including how the goals were completed and how the money was spent.

Principals enter fall reports on the website:

  1. Council Signature Form – names and email addresses of the current school community council (remember to submit form electronically to the members)
  2. Signed Principal Assurance – assurance that the council is properly constituted and that elections and subsequent appointments were made according to the law and board rule
  3. Final Report on last year’s implementation and results

Published on

DATE:
September 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for July, August and September 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by October 17, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August and September 2016 Reconciliation Worksheets
  • A copy of your July, August and September 2016 Bank Statements
  • A copy of your July, August and September 2016 Skyward Balance Sheets
  • A copy of your July, August and September Outstanding Check Reports
  • Screen shot(s) of your September 30, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE:
September 14, 2016

TO: 
Principals
Head Custodians

FROM:
Scott Thomas, Administrator of Auxiliary Services
Steve Peart, Director of Custodial/Energy Services

SUBJECT:  
Custodian of the Month for 2016-2017

The Custodial Department is sponsoring the “Custodian of the Month” award.  We want to recognize the outstanding accomplishments of our custodians.  We are asking that you or a member of your staff write a letter explaining why your custodian deserves this award and why they are a valuable member of your staff. (See attached Employee of the Month Nomination Form)

Please keep this nomination confidential.  We want this to be based on merit; not campaigning for the award by the custodian.  Assistants may also be nominated if you feel you have an assistant who deserves this award.

The custodian who is chosen for the month will receive a certificate of recognition from the Custodial Department and Advisory Committee.  We would like this award to be presented in a faculty meeting.  We hope to be able to recognize the good work that is being done by our excellent custodians.

Nominations are due to the Custodial Director, Steve Peart by the 25th of every month.  If you have any questions, you may contact Steve Peart, Alicea Fratto or Sally Forman at 801-567-8740.

Thank you for your support and helping us acknowledge the superior custodians who work for Jordan School District.

Published on

DATE:  
August 15, 2016

TO:   
Secondary Principals
Secondary School Registrars

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services
Steven Harwood, Information Systems

SUBJECT:  
Dropout Report for the 2015-16 School Year – State Reporting Deadline

See attached memo. The requested updates need to be completed and back to Planning & Student Services in the electronic format through “Move it” by October 1, 2016.

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DATE:
August 22, 2016

TO:
All Principals,  Jordan School District

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years.  It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified.  This may include front office staff, playground aides, hall monitors, P.E. teachers, etc.  It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC).  The attached memo will outline the steps necessary to complete the online portion of the course.  The cost of the course is $19.95 and should be paid by the employee at the time of registration.  Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses.  To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course.  The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2016.

 

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You are invited to join the first cohort of the Jordan School District Leadership Development Seminar.  Three sessions will be held during the 2016-17 academic year as noted below:

Thursday, November 10, 2016:  9:00 a.m. – 12:00 p.m. (ASB)

Thursday, January 26, 2017:  9:00 a.m. – 12:00 p.m. (JATC South)

Thursday, June 22 and Friday, June 23, 2017:  9:00 a.m. – 4:00 p.m. (ASB)

Please return the attached form to Teri Timpson, Administrator of Schools, no later than Friday, September 2, 2016

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DATE:
May 19, 2016

TO:
High School Principals and Head Secretaries

FROM:
C. Brad Sorensen, Administrator of Schools

SUBJECT:
2016-17 High School Summer Office Hours

Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2016-17 school year.  Please note that benefits must be deducted from this amount.  Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2016.  Please turn in timesheets monthly and August timesheets are due no later than September 6, 2016.  No money will be carried over from the summer hour allocation.  All timesheets for your summer hours need to be coded as 10-E-LOC-8707-2436-154 and should be sent along with your allocation form each month to Brad Sorensen’s office for approval.

If you have any questions, please call Brad Sorensen at 801-567-8233 or Cari Minnesota at 801-567-8173.

Thank you.

Published on

DATE:  
May 27, 2016

TO: 
High School Principals, Counselors, Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood, System/Program Manager Information Systems

SUBJECT:  
Codes for 12th Grade Students at End of Year

All seniors who completed the school year need to have a final status reported to the State.  They should be marked according to the following guidelines in the “Grad/DiplSts” field in Skyward on the Profile Screen.

  1. Students who exited/withdrew before the end of the school year should be left blank unless they are Early Graduates. Early Graduates should be coded by the school as “GR” (graduate).
  1. Students who graduate at the end of the year can be left blank, and Skyward will be set to code them as:
    1. “GR” – Graduate (those who Skyward shows have passed the civics test)
    2. “GP” – Graduation Pending (those who Skyward shows have not passed the civics test)
  1. Students who remain at the school until the end of the year and do not receive a diploma should be coded as follows by the school:
    1. “G3” – Basic High School Diploma, IEP team has determined that the student’s participation in statewide assessment is through the UAA and/or DLM
    2. “GM” – Basic High School Diploma, did not meet requirements of GR, or G3 but did satisfy other criteria provided specifically for military children in Utah Code 53A-11-1404
    3. “CT” – Certificate of completion, awarded by LEA
    4. “RT” – Retained Senior (special education students only)
    5. “GP” – Graduation Pending
    6. “AO” – Aged out of Special Education
    7. “DO” – Student finishes the year, but none of the above codes apply

The attached report shows students who have currently been identified.  If you did not receive an attached report no seniors have been identified, and indicates that all seniors received a diploma.  Please verify that the status for the seniors is correct.  Additionally, if there are students who are not receiving a diploma and are not on the attached list, please correct their Grad/Dipl Status Field in Skyward.  Notes: Special Education students who are seniors this year but will be returning next year should be marked as “RT” even if they will be participating in graduation ceremonies.  Additionally, any special education students who were marked “RT” in the past years who are not returning because they will age out over the summer should have their status changed accordingly. Students marked as GP will be counted as dropouts unless updated in the Oct 1 data submission.  Thank you.

The JSD Deadline for reporting this information is June 24, 2016.  Please contact Student Services upon completion (801-567-8251).

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Principals and teachers:

Please be aware that on July 7, 2016, Information Systems will be rolling over (archiving) the data from Mastery Connect for the 2015-2016 school year. This will enable all users to start the 2016-2017 school year fresh with new rosters and so forth. The data compiled from the 2015-2016 school year will still be available via the Mastery Connect Archives, accessible through your normal Mastery Connect home page. For help with accessing this data, or for help with any Mastery Connect processes regarding the new school year, please contact your respective district Curriculum Technology Specialist.