Jordan School District
Click the link to access the 2017-18 Student Data Privacy Faculty and Staff Training video and use the attached signature form for personnel to acknowledge they have participated in the training. Please conduct the training by Friday, October 27th.
The YouTube link for the video is: https://youtu.be/T6M-ZPrUl0w
JSD Administrators and Administrative Assistants:
You will soon receive an email link to the Emergency Procedures and Contact Information 2017-18 manual (aka The Red Book). Please take a moment to open it up and verify that your contact information, and contact information for anyone listed from your school or department, is correct before we send it for printing. If a correction is needed, please contact Peggy at ext. 88753 or peggy.margetts@jordandistrict.org by end-of-day Friday, September 22nd.
Once any final corrections have been made, the Emergency Procedures and Contact Information 2017-18 manual (aka The Red Book) will be available to you on Google Drive. In addition, you will receive your hard copy as soon as they are back from the printer.
Many thanks from the JSD Safety Team,
Paul Bergera, Auxiliary Services Staff Assistant
Lance Everill, Facility Operations Manager
Ron Boshard, Risk Management Coordinator
The Utah Council for the Social Studies is looking for nominations from principals for outstanding elementary and social studies teachers. The link to submit nominations is: https://goo.gl/forms/vpam0IDfHjkkW4Li1 and nominations should be submitted by the end of September. The winners of this competition will be announced at the Oct. 28 UCSS annual conference and will then have an opportunity to compete nationally.
Questions may be directed to pamela.sua@jordandistrict.org
DATE:
August 29, 2017
TO:
All Principals, Jordan School District
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services
SUBJECT:
CPR/First Aid Certification
Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached memo will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2017.
See document below for important dates and reminders.
See document below for important dates and reminders.
DATE:
July 31, 2017
TO:
Principals
FROM:
Administrators of Schools
SUBJECT:
Crucial Concerns and Policies 2017-18
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policies acknowledgement process has been put in place to provide employees a summary of important policies and procedures to be reviewed each year. The policy review will be available to all District employees in Skyward through “Online Forms.” The review provides summaries of selected policies and asks that employees review the summaries and then sign an acknowledgement of completion and agreement. Employees will be asked to read the summaries of policies but will not be required to answer any questions. In addition to acknowledging completion of the review, employees will also acknowledge agreement to the Employee Acceptable Use Policy and the JSD Social Media Guidelines. You will not have to collect signature pages as you have in the past.
Care has been taken to select important points of the selected policies to save administrators time from having to review each policy and to save employees time from having to read the entire policy. Please emphasize to employees the implications of not being aware of policies and encourage them to review the summaries and read the actual policy where needed. Also emphasize to your staff that the summaries are not policy and it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues.
The Crucial Policies and Concerns process will be available to all employees July 21. A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Employees will need to review the policies and complete the acknowledgement before September 30, 2017. Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call USER support at
801-567-USER (8737).
The lists of crucial policies and concerns for both classified employees and licensed employees included in the review, as well as instructions for completing the review, are attached. Please note: JPAS Orientation and Testing Ethics are not included in this review and will need to be shared with appropriate staff. State law now requires child abuse prevention training for all employees using materials approved through the Utah State Board of Education.
DATE:
July 17, 2017
TO:
Principals
All Special Educators and Service Providers
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
SCRAM for 2017-18 School Year
See attached memo for guidelines and multiple deadlines.
To All Full-time JSD Educators:
Jordan Education Foundation (JEF) announces that applications for the JEF 2017-18 Classroom Grants will be open on August 1, 2017. The Google Form Application will be listed on our website and available to access on August 1: www.jordaneducationfoundation.org.
APPLY EARLY, even though the application period will stay open through November 20, 2017.
Historically, over the past few years, the Gates Foundation and a couple of other major funding foundations (including Chevron that will match applications in September and October) will randomly pick a day to match donations. If your application is already listed on Donors Choose, then JEF can send in an amount to be matched and stretch the JEF dollars designated for Classroom Grants. Thus increasing the number of teachers receiving grants.
You increase your chances of being funded by applying early.
See the attachment for details or call us at the Foundation Office 801-567-8125 with questions. Thank you for being an educational professional in Jordan School District.
Steven Hall, Director
The Administrative Leadership Conference is coming up! Plans are being made, speakers will be arriving, food has been ordered. Be sure to mark your calendar and plan to join us! If you haven't filled out the activity survey you received by email please complete it by July 17.
See you there!
DATE:
July 5, 2017
TO:
All School Principals and School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2017. Checks written BEFORE July 1, 2016 AND not cashed by June 30, 2017 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Dan Ellis by September 29, 2017 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2016 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Dan Ellis at (801)567-8389 with any questions.
See document below for important dates and reminders.
DATE:
May 19, 2017
TO:
High School Principals and Head Administrative Assistants
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
2017-18 High School Summer Office Hours
Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2017-16 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.
This money may be used for time worked from June 1 through August 31, 2017. Please have employees use True Time. True Time hours should be submitted weekly. Please email a list of names of employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer hours need to be coded as 10-E-LOC-8707-2436-154 and should be recorded on your allocation form each month for Brad Sorensen’s approval.
If you have any questions, please call Brad Sorensen at 801-567-8233 or Marilyn Smith at 801-567-8166.
Thank you.
/ms
cc: John Larsen, Business Administrator
DATE:
May 27, 2017
TO:
High School Principals, Counselors, Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood, System/Program Manager Information Systems
SUBJECT:
Codes for 12th-Grade Students at End of Year
All seniors who completed the school year need to have a final status reported to the State. They should be marked according to the following guidelines in the “Grad/DiplSts” field in Skyward on the Profile Screen.
Student Services will be sending the individual school report through MoveIt as soon as it is ready. Please verify that the status for the seniors is correct. Additionally, if there are students who are not receiving a diploma and are not on the attached list, please correct their Grad/Dipl Status Field in Skyward. Notes: Special Education students who are seniors this year but will be returning next year should be marked as “RT” even if they will be participating in graduation ceremonies. Additionally, any special education students who were marked “RT” in the past years who are not returning because they will age out over the summer should have their status changed accordingly. Students marked as GP will be counted as dropouts unless updated in the Oct 1 data submission. Thank you.
The JSD Deadline for reporting this information is June 23, 2017. Please contact Student Services upon completion (801-567-8251).
See documents below for important dates and reminders.
DATE:
May 5, 2017
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
See attached memo.
Interim Evaluation Reminder: All interim evaluations are due May 31, 2017. Please contact the JES department if you need assistance. Thank you.
DATE:
May 10, 2017
TO:
High School Principals and Counselors
FROM:
C. Brad Sorensen, Administrator of Schools, Herriman K-12 Feeder
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal of Valley High
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High
Counselors and students planning to graduate with a 24-credit Diploma from Valley High need to be aware of the following date/deadlines:
May 15, 2017
Names of all students planning to graduate with a 24-credit Diploma must be submitted to Sharon Jensen, Principal of Valley High
All students who are planning to walk at Valley High’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High colors.
May 22, 2017
Deadline for official transfer of student to Valley High
All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted. Valley High registrar will complete all transfers on May 22nd.
May 24, 2017
All students who are planning to walk during the Graduation Ceremony must attend one of the following meetings at Valley High:
12:00 noon 5:00 pm
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
May 31, 2017
Valley High Graduation Ceremony 2:00 pm
Salt Lake Community College
Lifetime Activities Center (4600 S Redwood Rd, Taylorsville)
June 1, 2017
Students who do not wish to attend Graduation may pick up their diploma at Valley High
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
Attached are instructions and the application for a 24-credit Diploma through Valley High.
See document below for important dates and reminders.
DATE:
April 28, 2017
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
End of Year SCRAM Detail Report
We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.
Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:
Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:
Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information. Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.
The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM / IEP Services form and sent through the District mail to Amanda Hamblin at the District Office.
Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.
If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.
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Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!
