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Category: High School Deadline

Published on

TO:
All Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

The HR and Finance year end process was completed successfully on Monday, July 1.

Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.

21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.

JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JULY 3
Payroll: Begin entering 2023-24 time off.

JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.

JULY 7
Payroll: True Time 1st approvals due.

JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

Reminders!!
Accounting Magicians: Please, for the love of all things numerical, **do not** enter any cash receipts, check requests, mileage, or electronic journal entries. The deadline was June 19. Yes, you read that right, JUNE 19. Everything should have been approved by June 20. Fear not, you can begin submitting your precious cash receipts, electronic journal entries, check requests, and mileage again on July 2, but make sure you select the year 2024-25. Time travel is tricky, folks.

SKYWARD FINANCE ROLLOVER: Brace Yourselves!
We will be performing the grand year-end processes on Monday, July 1. On Friday, June 28, I'll be donning my janitor hat for some serious cleanup. Here’s how you can assist:

  • Check Requests: Make sure there are no check requests loitering around awaiting approval.
  • Cash Receipts: No current year cash receipts should be lounging in WIP or Batch status.
  • Journal Entries: Keep those current year journal entries out of Batch or Open status. Trust me, it’s for the greater good.

Pro Tip: It’s best to stay out of Skyward Finance on July 1. If you must enter, please don’t touch anything. Seriously, just look, don't touch. We don't need any rollover mishaps.

SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER:
**Heads Up** The Skyward Student Rollover will occur on Tuesday, July 9. During this thrilling event, Skyward Student will be completely unavailable. It’s like it’s going on a digital vacation.

Our dear parents won’t be able to make any food service or student fee payments online from July 1 to July 9. The system needs some "me time" to complete the year-end processes and the rollover. Buckle up, everyone! It's going to be an exciting end-of-year ride!

Note: Chat GPT helped me spruce up this week’s email. 😊

Published on

TO:
Administrators
Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

JUNE 20
Accounting: Last day for principals, directors, and Administrator of Schools to approve check requests.

JUNE 24
Inventory: Last day for delivery of non-food 2023-24 Inventory orders

Reminders!!
Accounting: Do not enter any cash receipts, check requests, mileage and electronic journal entries. The last day for entering was June 19. Principals should approve check requests and mileage by June 20. You may begin submitting cash receipts, electronic journal entries, check requests and mileage on July 2, making sure you select 2024-25.

SKYWARD FINANCE ROLLOVER: All Schools and Departments
We will be doing Finance System year-end processes on Monday, July 1, so on Friday, June 28, I’ll be doing some cleanup. To assist us, please be aware of the following for Friday, June 28, after noon:

  • Check Requests: There cannot be any check requests awaiting approval.
  • Cash Receipts: There cannot be any current year cash receipts in WIP or Batch status.
  • Journal Entry: There cannot be any current year journal entries in Batch or Open status

Don’t forget that if possible, it’s best to stay out of Skyward Finance while we do the rollover on the 1st. If you need to get in, do not make any changes since it may cause errors in the rollover process.

SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER
Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9, while we complete year-end processes and the rollover.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

Volunteer reports need to be submitted to Insurance Services.

Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA Figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period April 1, 2024 to End of School Year.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by June 30, 2024.

If you have questions, I can be reached at bonnie.brennan@jordandistrict.org or (801) 567-8285.

Thank you.

Published on

TO:
Secondary Administrators
Secondary Financial Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

See attached file for deadline dates and information regarding student fees.

SKYWARD YEAR END ROLLOVER/ONLINE PAYMENTS

Skyward FINANCE Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward STUDENT Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9, while we complete year-end processes and the rollover.

Published on

TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

SKYWARD YEAR END ROLLOVER/ONLINE PAYMENTS
Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

PURCHASE REQUISITION REMINDERS
JUNE 5
June 5 was the last day to enter and principals approve 2023-24 purchase requisitions. Make sure you are selecting 2024-25 when entering new purchase requisitions.

JUNE 7
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.

JUNE 10
Inventory (Secondary Schools and Departments): Last day to enter, and to approve, any 2023-24 Inventory Requisitions.

JUNE 11
Payroll: True Time final approvals due.

JUNE 15
Insurance: Last day of open enrollment.

Published on

TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

YEAR END STUDENT ROLLOVER/ONLINE PAYMENTS

Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JUNE 3
Accounting/Purchasing: Last day for P-Card expenditures for FY 2023-24.

JUNE 4
Payroll: May Payroll due.

JUNE 5
Purchasing: Last day to enter, and to approve, any FY 2023-24 Purchase Requisitions (posted in current year).
Payroll: True Time submissions due.

JUNE 7
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.

Published on

TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

The following deadlines are for the next two weeks.

MAY 20
Accounting: P-Card Reconciliations due in Accounting.

Inventory: First day to enter next year Inventory startup orders. As you add inventory requisitions, make sure you select the correct year: 2024-25 to post in next year, 2023-24 to post in current year.

  • Departments & Secondaries: Any 2024-25 Inventory Requisitions entered on or after May 20 will be delivered after July 1.
  • Secondary schools an departments may continue entering inventory requisitions through Monday, June 10.

MAY 31
Payroll: Nutrition True Time submissions due. Nutrition Manager approvals due by the end of the day.

Published on

TO:  
Jordan School District P-Card Holders

FROM:
Kurt A. Prusse, Purchasing Director

This is a reminder that purchases made before the cycle end date of June 6, 2024, will be taken from your 2023-2024 school year budget. Any charges after June 6, 2024, will be taken from your 2024-2025 school year budget. Your reconciliation will be due in the Accounting Office by June 19th. If you can get your reconciliation in sooner than that, the Accounting Department would appreciate it.

As a reminder for all schools and departments, your P-card reconciliation is still due in the Accounting Department by June 19th, regardless of whether you are working or not. Please make sure that you get your reconciliation in on time.

We are also aware that there will be principals, assistant principals, teachers and secretaries, who currently have a P-Card, that will be transferring to different schools in the district or will be retiring or leaving the District. For those of you who will be transferring schools, you will keep your P-Card but we will need the name and address of the new school, your new office phone number, and the default accounting code that will be used at your new location. For those who are retiring or leaving the school district, please call Kris Wishart in the Purchasing Department at (801) 567-8708 and let her know so that she can close your P-Card account.

If you have any questions or concerns, please reach out to Kris Wishart.

Published on

DATE:
May 7, 2024

TO:
Administrators of Locations with Employees Paid with Federal Dollars

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

SUBJECT:
Federal Program Work Certification

Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepare certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 6, 2024. Certifications are due Friday, May 24, 2024.

Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312

Published on

DATE:
April 22, 2024

TO:
Applicable School Principals and Administrative Assistants
All Area Administrators of Schools and Administrative Assistants

FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Natalie Grange, Accounting Administrator

SUBJECT:
External Audit Visits

The external auditors (Squire & Company, PC) will be visiting the following schools on the dates indicated. They will be reviewing school fees (appropriate amount charged, waivers, etc.) and financial information. Once finished, the auditors will want a few minutes with the Principal. If the Principal is unavailable, an Assistant Principal may meet with them. The auditors are planning on coming to the schools in the order listed. Exact times of arrival will vary depending on length of stay at earlier schools and travel time. If you have any questions or if your administrative assistant will not be available, please call Natalie Grange at (801) 567-8312.

April 29, 2024
Copper Hills HS
Sunset Ridge MS
Fox Hollow ES
Terra Linda ES
April 30, 2024
West Jordan HS
Joel P Jensen MS
Heartland ES
Riverside ES
May 1, 2024
Bingham HS
Elk Meadows ES
Elk Ridge MS
Westland ES

 

May 2, 2024
Herriman HS
Copper Mountain MS
Fort Herriman MS

May 3, 2024
Riverton HS
Rosamond ES
Monte Vista ES
Mountain Ridge HS

May 6, 2024
Oquirrh Hills MS
Southland ES
Jordan Hills ES
Hidden Valley MS

 

Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

Digital Teaching and Learning is thrilled to announce the launch of Elevate Computer Science: Engaging Utah’s Educators in Preparing Future Leaders. The International Society for Technology in Education (ISTE) is offering scholarships to participate in their award-winning professional learning opportunities at no cost for Utah educators. Get ready to revolutionize teaching and learning in your classroom through innovative uses of technology to make learning awesome!

Read more below and complete this short form by April 26, 2024 to launch your professional learning journey! Upon completion, educators can receive stipends of up to $1,000!

Participants will be able to select one (or more!) of the following professional learning experiences:

ISTE Certification

  • ISTE Certification is an internationally recognized credential for educators who have demonstrated mastery of the ISTE Educator Standards and implemented innovative uses of technology to transform learning
  • Complete 40 hours in instructor-led professional learning over 10 weeks, and then will curate your portfolio that includes artifacts and reflections aligned to the ISTE Educator Standards over six months
  • UT educators will receive a $1,000 stipend for successful completion

ISTE Artificial Intelligence Course

  • Self-paced, instructor-led online course introducing educators to AI for learning and its application in the classroom (15 hour course)
  • UT educators will receive a $65 stipend for course completion
  • Course Dates: 10/07/24 - 12/09/24 or 02/10/25 - 04/06/25

ISTE Computational Thinking Course

  • Self-paced, instructor-led online course designed to deepen your understanding of Computational Thinking and develop strategies for integrating Computational Thinking across subject areas and grade levels (15 hour course)
  • UT educators will receive a $65 stipend for course completion
  • Course Dates: 9/26/24 - 11/16/24 or 01/13/25 - 03/13/25

ISTE Computational Thinking Pathway

  • Open to educators who have completed the ISTE Computational Thinking Course
  • Earn up to three Computational Thinking microcredentials
  • UT educators will receive up to $225 in stipends for completing the CT pathway
  • Pathway Dates: 11/23/24 - 04/06/25 or 03/22/25 - 09/30/25

Take the first step on your professional learning journey today by completing this short application form by April 26, 2024! Please note that completing this form does not guarantee admission. We have a limited number of scholarships and stipends available. We will be making selections and inviting applicants to register for program(s) on or before May 10, 2024.

If you have any questions about the offerings above, please contact James Gurney at jgurney@iste.org or Jared Covili at jared.covili@jordandistrict.org for more information.

Published on

DATE:    
April 19, 2024

TO:
High School Principals, Assistant Principals, Counselors and Registrars

FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Specialist
Jacinto Peterson, Principal, Valley High School

SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School

Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:

May 13, 2024   
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.

All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.

May 20, 2024  
Deadline for official transfer of student to Valley High School. All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted, and student is withdrawn from their boundary school. Valley High School registrar will complete all transfers on May 20th.

May 22, 2024 
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:         12:30 p.m.                                3:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.

May 29, 2024   
Valley High School Graduation Ceremony 10:00 a.m.
Real Salt Lake Training Academy
Zion’s Bank Stadium, Real Academy (14787 Academy Parkway, Herriman, UT)

May 30, 2024
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

*Attached are instructions and the application for a 24-credit diploma through Valley High School.

 

Published on

TO:
Administrators

FROM:
June LeMaster, Administrator of Human Resources

Administrative Professionals do amazing work – often just outside the spotlight. Western Governors University recognizes the unique skills of Administrative Professionals during the month of April. In honor of Administrative Professionals, WGU is offering two great opportunities this month.

This year, Administrative Professionals Day is April 24th. To help recognize the important work these professionals do in YOUR organization, I invite you to nominate a colleague who embodies the qualities of an outstanding administrative professional: engaging, organized, and driven. By filling out this short, nomination form, your colleague will be eligible to receive a $200 Tango gift card. The deadline for nominations is April 30, 2024.

WGU is also making Administrative Professionals Day extra special – and helping to unlock full potential in the workplace! To celebrate, WGU is proud to offer the Administrative Professionals Scholarship. We will award multiple scholarships – each valued up to $4,000 – to motivated executive assistants, secretaries, receptionists, and other administrative support professionals ready to achieve the dream of a university education. Scholarship applications are being accepted now through June 30th.

Help us say thank you to Administrative Professionals for their hard work and tireless efforts! Make a difference today by nominating a colleague for a Tango gift card and by sharing the news about WGU’s Administrative Professionals Scholarship.

Thank you!

Melissa
Melissa Jensen, MSML
Strategic Partnership Manager - Utah
Western Governors University
C: 801-310-2339
melissa.jensen@wgu.edu

wgu.edu

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

Volunteer reports need to be submitted to Insurance Services.

Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA Figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period December 1, 2023 to March 31, 2024. Please complete this form and return it to Insurance Services by April 26, 2024.

If you have any questions, please contact Emily Nkele 801-567-8146 / Emily.nkele@jordandistrict.com or Bonnie Brennan 801-567-8285 / bonnie.brennan@jordandistrict.org

Thank you.

Published on

DATE: 
April 11, 2023

TO:   
All Principals / Department Directors / School Administrative Assistants

FROM: 
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting, Licensing & Hiring

SUBJECT:  
Requests for 2024-2025 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2024-2025 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.

A list of licensed employees at your school/department location who are currently on a special calendar for the 2023-2024 contract year will be emailed to you for review on Monday, April 15, 2024. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the wee (i.e. .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees- employees split between two or more locations.
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 3, 2024 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

  • Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
  • Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.

JL/bb

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
June LeMaster, Administrator of Human Resources

If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Impacted Days Window
Memorial Day May 27, 2024 May 24 and 28, 2024 April 12 – April 22, 2024

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

Published on

DATE:
April 3, 2024

TO:
Principals
All Certified Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
End of Year SCRAM Detail Report

All SCRAM reports and SCRAM document changes must be received by the Special Education Office no later than Wednesday, May 1, 2024.

See the memo below for all instructions.