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Category: Elementary Info

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The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2018, the reimbursement rate is $0.545 per mile. Please use the attached form when submitting for mileage reimbursement. All 2017 mileage reimbursement requests should be submitted as soon as possible.

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Please note that the District Office will be closing at 4:00 p.m. on Friday, December 22, 2017. If any adjustments need to be made on December paychecks it will need to be taken care of by noon on this day. Any other questions or concerns will need to be taken care of prior to 4:00 p.m. The District Office will reopen on Tuesday, January 2, 2018 at 8:00 a.m.

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DATE:
December 20, 2017

TO:
Principals
Administrative Assistants, ALL

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Consultant, Planning & Student Services

SUBJECT:
Permit Data and Codes

Tracking student permits is a vital part of accurately accounting for student enrollment and projections. Each fall schools report their permit information. It is recommended that permit data be tracked by “permit window” for ease of reporting. As a reminder, the following data needs to be tracked for both the early and late enrollment permit window(s):

  • The number of (both early and late window(s)):
    • Permits Requested
    • Permits Approved
    • Permits Denied

Beginning January 1, 2018 there have been two (2) small changes to permit codes/descriptions which will enable increased analysis and tracking. The following changes have been made:

  1. A new permit code of “S” has been added and is to be used for any Dual Immersion Sibling.
  2. “District Assigned” has been added to the description of permit code “H” – Court Order.

Permit documentation has been updated to reflect these changes and an updated copy has been placed in the Skyward Documentation Shared Google Drive.

Please share this information with all individuals in your school working with permits.

Should you have any questions regarding permits please call Student Services at extension 88183.

Thank you for your continued efforts tracking permits.

 

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Jordan School District

Security Camera/Video Surveillance Access

Guidelines

The purpose of these guidelines is to regulate the use of security camera/video surveillance at Jordan School District facilities and/or grounds.  These guidelines apply to the responsibility of school administration in order to access, view, download, export and/or share security camera/video surveillance.

See complete document below.

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Schools and departments can NEVER pay an employee through Accounting (i.e. check request or NPO). Employees must be paid through Payroll (i.e. True Time or Time Sheet). Accounting only pays vendors (businesses) and reimburses employees for purchases they made on behalf of the District.

If an employee has a business which:
a) has a business license, and
b) does work for other entities beside the District, and
c) completes an "Independent Contractor Declaration," and
d) the work they are doing has no similarity to the work the District hired the individual to do, then that business may be paid through Accounting.

However, this is extremely rare and care should be taken to ensure the above four items are true. When you have any doubt about a certain situation, it is safer to pay the person through Payroll as an employee.

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With the recent return of our winter inversion, it is a good time to review the Utah Department of Health's air quality guidelines for schools. Attached you will find the "Recess Guidance for Schools" with additional helpful information at the following link:   http://health.utah.gov/asthma/airquality/recess.html .There are two buttons on this website that will be of special interest: "Current Air Quality Levels" and Utah Recess Guidance Tool." 

If you are interested in receiving alerts when the PM2.5 levels require students to stay indoors, you may sign up for those email alerts at bguerra@utah.gov . A free downloadable app is also available at UtahAir.app which will allow you to check air quality levels from the convenience of your phone.

As a reminder, we respect parents' decisions to have their children stay indoors due to poor air quality. Thanks for your efforts to keep our students safe. Enjoy the winter!

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Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.

 

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Date:
December, 6 2017

To:
Elementary, Middle, and High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
Fee In Lieu of Cell Tower

As was discussed in the recent Principals' Meeting on December 5, 2017, schools which have a cell tower have the option to send in a check to their In Lieu of Cell Tower account. This check should be issued from the 21.xxx.2012.1090.610 account and sent into Accounting noting that the funds are to be deposited into the In Lieu account.

Schools may only send up to the amount in the Optional School Check column (column L) from attached spreadsheet. This will allow these funds to be used for personnel wages/salaries and related benefits.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

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All Journeys weekly assessments (comprehension, vocabulary, decoding, etc.) for grades 1 – 6 have been uploaded to Mastery Connect.  To avoid copyright issues, they have been entered in the same fashion as the math assessments.  Teachers will need to access the test using their Journeys resources and can then enter student scores into Mastery Connect for data collection and analysis.  In order for teachers to find these assessments we have used a common naming convention as follows:

            Lesson #   Test Type-   Journeys (JSD)

            Example:   L5 Vocabulary- Journeys (JSD)

Several teachers have entered Journeys tests previously; some have made changes to the tests.  Teachers can verify the test is one entered by the district by checking that it is “Created By:  Miss Elementary Language Arts Team.” 

Please be certain that teachers who may have entered these assessments on their own are aware the tests must be made ‘Private to District.’  If they have not done so, it is a violation of copyright and I would suggest they go in and make this change OR delete their entry as soon as possible.

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The biannual Literacy Promise Conference is scheduled for March 28 – 30, 2018.  There’s an excellent lineup of presenters, including Doug Fisher.  The featured author keynote is James Dashner (Maze Runner series).  Fliers have been sent to each school with program and registration information.  The Curriculum Department will pay the registration fee for one administrator per school.  Please send registration forms to Amanda Hansen.  Space is limited, so you’ll want to register as soon as possible.  (Registration forms were distributed at Principals' Meeting on 12/5/17)