Jordan School District
This year Community Nursing Services (CNS) will be our preferred provider for Flu Shot Clinics in your school. Two flu shot clinics have been scheduled already:
District Office
October 4, 2021
11:00 am - 2:30 pm
ASB
October 6, 2021
3:00 pm - 6:00 pm
If you would like to schedule a Flu Shot Clinic for your school and receive preferred pricing, please complete the attached 2021 Flu Shot Scheduling Form and return to CNS attention Yvette. Her information is included on the attached form.
3rd Wednesday every other month during the school year
8:30 AM to 10:00 AM.
September 15, 2021
November 17, 2021
January 19, 2022
March 16, 2022
May 18, 2022
New Location: Transportation Building
8480 S 4361 W West Jordan
The purpose of these workshops is to communicate any new information pertinent to the custodial operations of each building. All Head Custodians should attend these meetings.
In an effort to insure that these workshops are productive trainings, the Custodial/Energy Services Department would like to address any ongoing, widespread problems or concerns that you might have.
Thanks!
Steve Peart
Director of Custodial/Energy Services
801-567-8770
steve.peart@jordandistrict.org
DATE:
Thursday, August 12, 2021
TO:
All School Administrators
FROM:
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Perspectives on Maternity Leave Policies for Educators in three Utah School Districts
Applicant: Jordan Chaves
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve interviews and focus groups with teachers across various district schools.
Thank you for your assistance.
All schools are required to conduct a fire drill within the first 10 days of the school year.
This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.
Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to alarms and emergency response protocols.
REMEMBER/CONSIDERATIONS
Utah Administrative Rules (R277-400-6 & 7) drill requirements for elementary and secondary schools are listed at the top of the 2021-22 Report of Emergencies – Drills, Actual Events or Meetings Form for your reference.
Please contact Emergency Operations Manager Lance Everill for assistance: lance.everill@jordandistrict.org, office 801-567-8623.
Attached are the special education budget allocations for Resource, Cluster Teachers and Speech-Language Pathologists for the 2021-22 school year. (Cluster Leaders do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance. It will be up to you, your team, and your school principal/financial secretary to keep track of how much of your budget you have spent individually.
Please note equipment purchases, electronic games and/or any materials that are not instructional in nature must be pre-approved from the Special Education Department. Equipment purchases that are not pre-approved will not be reimbursed. Requests must include the approval from your teacher specialist.
When submitting requisitions, follow Skyward procedures and guidelines. Requisitions for the 2021-22 school year can be submitted anytime between July 1, 2021 and March 1, 2022. The final deadline for all purchasing requests, reimbursement requests, E-checks and P-Card purchases is March 1, 2022. This is a different deadline than we have previously had and will not be extended.
If you have questions regarding your Special Education budget, please call Amanda Hamblin at (801) 567-8177 or the Teacher Specialist assigned to your school.
Please see the attached flyer regarding the 2021-22 Friday schedules for all levels.
Principals, please take note that all schools will serve free meals in the school cafeteria for the 2021-22 school year.
Click Here for more information
Secondary virtual students who attend some classes at Hidden Valley Middle or Majestic Elementary:
Secondary totally virtual students:
Elementary virtual students:
DATE:
July 29, 2021
TO:
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Registrars
School Counselors
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Stacee Worthen, Consultant, School Counseling
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Enrolling Students at Part-Time
Each student must have an enrollment percentage in Skyward that matches the number of courses they are enrolled in during the day. If a student is part-time, they must not be given a full-time, 100% enrolled schedule using filler classes such as “Ed Release” or similar.
When a student switches from full-time to part-time enrollment, the appropriate school staff member (a principal or administrative assistant at elementary; a school counselor at secondary) must complete the Student Release Form and have it signed by a parent (the form should print double-sided or as two pages). This form ensures that the parent is aware of and approves of the change and understands their obligations for having the student leave or return to campus. Parents must also understand that a reduced schedule at the secondary level will leave the student credit deficient and at risk of not graduating.
When signed, the form can be processed by the appropriate school staff member (typically an elementary administrative assistant or secondary registrar) and the enrollment percentage changed to the percentage given on the form (rounded to the nearest whole number). Information Systems has prepared documentation on changing a student’s enrollment percentage in Skyward. That documentation can be found at this link. The original form is placed in the student’s cumulative folder; copies are given to the parent and sent to Planning & Enrollment at the District Office.
At the secondary level, the student should only be enrolled in the number of classes recorded on the form. If the student will not be instructed by a Jordan District teacher for one or more periods, they should not have a class on their schedule for those periods. “Ed Release” or similar courses may only be used as temporary placeholders while SEATS courses are processed and added to the student’s schedule; they may not be used long-term or to keep a student enrolled at 100%. For secondary students, one period per day (or per A/B cycle) of religious release time may be counted towards school enrollment.
The form remains in effect until superseded. “Superseded” will mean at the end date listed on the Student Release Form, the next school year (when the student would likely return to full-time status), or when a new form further adjusting enrollment is completed. The copy of the Student Release Form in the cumulative folder may be destroyed when it has been superseded.
Please contact Planning & Enrollment with questions or concerns (x88183).
Payroll is offering training to all administrative assistants throughout the year.
If interested, please call Pauli Young @ 801/567-8156 or email pauli.young@jordandistrict.org to schedule an appointment.
Please see flyer below.
Beginning this fall, JSD elementary administrators, teachers, and school psychs will partner with USBE to participate in LETRS (Language Essentials for Teachers of Reading and Spelling) training.
For administrators, there will be an online component (10-16 hours) along with 2 face-to-face days of professional learning. School psychs will follow the administrator schedule. Teachers will have a total of 8 units with a combination of online, application in the classroom, and in person learning per unit. USBE credit will be given to all participants upon completion.
Materials will be distributed to each school. More info will be coming closer to the delivery date.
Please the attached flyers for more information.
DATE:
Thursday, July 29, 2021
TO:
School and District Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021-22 Testing Bulletin Now Available
The testing bulletins for elementary, middle and high schools for the 2021-22 school year have been updated. They are updated throughout the year and may be found on the Evaluation, Research & Accountability website: https://assessments.jordandistrict.org/
For your convenience, individual level testing bulletins may also be accessed below:
Elementary School Testing Bulletin
Middle School Testing Bulletin
High School Testing Bulletin
Administrators will be notified if there is a change to any testing windows currently listed in the bulletins.
DATE:
July 22, 2021
TO:
All administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
Join our Wellness Center PLC
Are you interested in starting a wellness center at your school? Do you need some extra funds to jazz it up? Do you already have a room and would like to collaborate with other schools to make it better?
Health and Wellness is here to help! Please review these tips for wellness center implementation and consider joining our wellness center PLC!
During the 2021-22 school year there will be a quarterly PLC whose purpose will be to increase collaboration between schools who are implementing (or who are interested in implementing) wellness centers.
If you are interested in participating in this PLC or in sending a representative (or both!) please let McKinley Withers know (mckinley.withers@jordandistrict.org, 801-567-8245) as soon as possible and include the names of any individuals who you’d like to have participate. Dates and times will be coordinated according to the participant’s schedules. We look forward to working with you to enhance wellness in our District!
DATE:
July 22, 2021
TO:
Building Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Initial Enrollment Without Birth Certificate
Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify in writing the person enrolling the student (parent or legal guardian) that within 30 days they must provide either a certified copy of the student’s birth certificate, or other reliable proof of the student’s identity and age, together with an affidavit explaining the inability to produce a copy of the birth certificate.
The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.
When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:
In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:
Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.
The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website (http://planning.jordandistrict.org) in the School Resources section under the “Resources & Forms” tab.
Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.
DATE:
July 22, 2021
TO:
Elementary School Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
Select Health FREE Social and Emotional Learning Conference
On July 28th Select Health will be hosting a Social and Emotional Learning Conference that is free for those that are interested. Review this flyer for details. Please share with those that would benefit from participating.
Labor Day Annual/Personal Leave Lottery Request
If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to: licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to: classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
School Holiday:
Labor Day
Date of Holiday:
September 6, 2021
Window:
July 23 – Aug. 2, 2021
https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-
21-22-updated-1.pdf
The Teaching and Learning department has brought back 5 teacher specialists in the literacy department to support schools through the coming school year. Refer to the attached document to see which specialist has been assigned to your school. The specialists will be reaching out to principals to schedule a time to meet and go over a check list of items that will help schools have a successful literacy launch.
The Jordan Education Foundation has a STEM-Focused committee. The purpose of this committee is to strengthen STEM in Jordan District. A special emphasis of this committee is to assist the Middle Schools. Donna Hunter will be the liaison to the JEF STEM Committee representing the District Secondary schools.
Bruce Cutler, the chair of the STEM Advisory Committee, would like to visit with your school personnel who have a passion for STEM. The purpose of the visit is to determine what your needs are and how the Jordan Education Foundation can help. He will be reaching out to each middle school principal to set up a time to visit. You can also contact Bruce via email at bruce@brucecutler.org.
Principals, our Facility Services department could use your help by encouraging your staff to reduce our excessive energy usage this summer. Facility Services administration has recently performed an audit of the portable buildings throughout the District. It was discovered that 8 out of 10 portables were unoccupied, had lights on and air-conditioning running during the first week of July.
Please work directly with your custodians and other staff members to ensure that everyone is doing their part. The following directives are designed to reduce excessive energy usage as temperature continues to soar above 100 degrees.
Thank you for your help
Steve Peart
Director of Custodial / Energy Services
