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Category: Elementary Info

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The final sessions for Unit 8 training are now available on MIDAS. Please note that this is the last training that will be offered for those who are taking their training through USBE. USBE has set September 15th as the date that everything should be completed by. If there are teachers who have missed previous units, it is recommended to complete the training for unit 8 at this time. Units can be completed out of order if necessary. Below is the registration information:

Unit 8, MIDAS #60790 (General Registration) March 2023 through September 2023

No additional unit 8 sections will be added after this unit has ended.

MIDAS enrollment link

Please note that educators are responsible for ensuring that their MIDAS transcripts are accurate. Any inquiries pertaining to transcripts that are missing USBE credit for the LETRS state initiative, must be emailed to norma.mata@schools.utah.gov and must include the following information:

Educators full name (no abbreviations or nick names please)
CACTUS ID number
LETRS Unit they are missing credit for
Date of training
Copy of the email that includes their Certificate of Attendance

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DATE:  
Thursday, August 17, 2023

TO: 
Elementary School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title: Exploring the Role of Qualitative Methods in the Implementation of Evidence-based Practices in Public Schools

Applicant: Tyler Christopulos, University of Utah

The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.

The study will involve your kindergarten teachers and speech language pathologist who will participate in a 10-minute online survey.

Thank you for your assistance.

 

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The following are new administrative assignments:

  • New Assignments effective immediately:
    • Brooke Anderson, teacher specialist in Evaluation, Research & Accountability appointed Data Scientist in the Evaluation, Research & Accountability Department.
    • John Sassman, assistant principal at Copper Canyon Elementary assigned assistant principal at Herriman Elementary, replacing Shana Mondragon who resigned.
    • Kimberly Ranney, assistant principal at Bluffdale Elementary assigned assistant principal at Copper Canyon Elementary.
    • Sharra Palmer, administrative intern at Copper Mountain Middle and Mountain Creek Middle assigned administrative intern at Bluffdale Elementary.
    • Jody Long, assistant principal previously at Joel P Jensen Middle assigned assistant principal at Copper Mountain Middle and Mountain Creek Middle.

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Administrators,

As a reminder, the New Educator Induction is tomorrow! Please join us on the West Jordan Middle School patio to take part in celebrating and welcoming our new educators as they arrive.

Please Note:

Parking is limited, so to ensure that the new educators receive the best parking we are asking that you carpool and park in the LDS church parking lot located at 1899 W 7600 S, West Jordan, UT 84084 or Majestic Arts Academy located at: 7430 S Redwood Road, West Jordan, Utah 84084.

CLAP IN (7:10 am-8:15 am) 

  • The "clap in" will take place in front of West Jordan Middle School
  • Teachers will begin arriving around 7:10 and the program will begin at 8:00 so any time within this window would be appropriate to be present
  • Wear your school or JSD attire and come help cheer on our new teachers
  • Everyone is welcome, but it is not required

If you are unable to attend the Clap In, you are welcome to join us at the end of the day:

CLAP OUT (1:45 pm-2:15 pm)

  • The "clap out" will also take place in front of West Jordan Middle School
  • Wear your school or JSD attire and come help cheer out our new teachers
  • Everyone is welcome, but it is not required

Published on

DATE: 
July 27, 2023

TO:
All Elementary Principals

FROM:     
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT:   
Utah Symphony Performance at Riverton High School for 4th Grade Students

We are pleased to announce Utah Symphony concerts for your 4th grade students at Riverton High School. The performance dates are November 6 and 7, 2023 at 10:00 and 11:30 a.m. Your school’s date and time to attend the performance are provided on the attached spreadsheet. School groups will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony prior to the performance.

Please have your administrative assistant complete a transportation request on Skyward (your school's date and time shown on spreadsheet). The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on other transportation requests for these dates.

 

Published on

DATE:   
July 27, 2023

TO: 
All Elementary Principals

FROM:  
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 5th Grade Students

We are pleased to announce Utah Symphony concerts for the 5th grade students at Abravanel Hall. The performance dates are February 26 and 27, 2024 at 10:00 and 11:30 a.m. Your school’s date and time are provided on the attached spreadsheet. Please note that there are no assigned seats. School groups will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony prior to the performance.

Please have your administrative assistant complete a transportation request on Skyward (your school's date and time are shown on spreadsheet). The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that are needed for the Symphony concerts, there will be a moratorium on other transportation requests for these dates.

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DATE:   
August 10, 2023

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Panorama Survey Windows 2023-24

The Panorama SEL Survey window dates for the 2023-24 school year are as follows:

  • Fall Survey:          September 4 – September 29, 2023
  • Winter Survey:     January 22 – February 16, 2024
  • Spring Survey:     April 15 – May 17, 2023

It is recommended that schools inform patrons regarding the administration of any survey prior to its administration. The survey conducted within Panorama is to assist schools in providing accurate student and school-wide interventions when needed as well as to inform schools regarding student perception regarding their wellness. These surveys may not be a part of any grade and are never required and always optional for parents/students to take.

The following information is being provided to assist you in your preparations and administration of the survey:

Accessing Surveys:

Student Surveys: 

    • Students will use their Student ID numbers as their Access Codes.
    • Students will use their codes to access surveys at panoramaed.com/utahjordanThe surveys connected to this link will go live in the morning on the first date of the survey window.
    • If a student has trouble accessing their survey, have the survey administrator/proctor contact the Support team with the name of the student, their school, their grade level and their ID number at support+utahjordan@panoramaed.com

Administering Surveys:

    • The Survey Coordinator Training deck has been updated for you including the new survey window dates. Jordan Survey Coordinator Slide Deck
    • Survey questions may be shared with anyone interested and are found on slide 11 in the Coordinator Slide Deck (above).

Tracking Response Rates:

    • You may view your school’s response rates in real-time. You can also download the completion lists to see who has and hasn't completed the surveys. Here's a walkthrough video to teach you how: Completion List Video.

 

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The 2023-2024 School allocations have been provided for your review. See attached file for allocations and your carryover balances. See JAM for explanation of changes to allocations this school year.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budget adjustments can be submitted using the attached form to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

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Did you know the most common type of auto claim is also the most avoidable? From FY2014 - FY2020, the Risk Fund had 2,150 claims reported where the driver carelessly struck a stationary object or vehicle. This accounts for roughly 28% of all auto claims reported to Risk Management! All of these are avoidable accidents that typically happen because the driver is in a hurry or distracted. The attached flyer outline some tips to help avoid them.

 

Published on

DATE:    
March 28, 2023

TO: 
All Principals and All Counselors

FROM:   
Travis Hamblin, Director of Student Services
Stacee Worthen, Secondary Counselor Consultant

SUBJECT:  
2023-2024 Comprehensive School Counseling Program (CSCP) Calendar

CSCP dates are planned in advance so that individual counseling teams will include them in their school and CSCP calendars. It is essential that counselors are allowed to prioritize CSCP meetings as they work to perform their other duties and tasks assigned to them.

Please see the memo below for all dates.

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DATE:  
July 27, 2023

TO:  
Elementary Principals
Elementary Media Assistants

FROM: 
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services Consultant

SUBJECT: 
Quarterly Training Meetings for Elementary Media Assistants

In order to prepare and train elementary library media assistants to effectively provide services to elementary schools and to build consistency across elementary library programs, several training meetings have been scheduled for the 2023-24 school year. The participation of both of your library assistants in these meetings is appreciated and expected. The meetings are to be included in the assistants' allotted 17 hours. With the exception of August 21, 2023, the meetings have been scheduled on Fridays.

The meetings will be held at the venues shown below from 8:30-10:30 a.m.:

  • August 21, 2023 - ASB Auditorium
  • October 13, 2023 - Elk Ridge Middle School
  • January 26, 2024 - Viridian Event Center
  • April 26, 2024 - JATC South

Please share this information with your school’s elementary media assistants.

Please feel free to contact Norman Emerson (801-567-8364) if further information is needed. Thank you for your continued support of the library media program in Jordan District.

 

Published on

DATE:
August 3, 2023

TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
Initial Enrollment Without Birth Certificate

Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify the enroller in writing that within 30 days the enroller shall provide to the school either: (a) a certified copy of the student's birth certificate; or (b) (i) other reliable proof of the student's: (A) identity; (B) biological age; and (C) relationship to the student's legally responsible individual; and (ii) an affidavit explaining the enroller's inability to produce a copy of the student's birth certificate.

The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.

When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:

  • The student is enrolled and allowed to attend school.
  • The parent/guardian is immediately given the 30-day grace period letter. This should be provided in-person at the time of registration.
  • If a birth certificate has not been provided within 30 calendar days, the 10-day warning letter should be provided. If it cannot be provided in person, it should be sent via certified mail. An additional copy of the letter may be sent to the email provided by the parent at registration if delivered via MoveIt.
  • If a birth certificate has not been provided by the end of the 10-day window, the student should remain enrolled and allowed to attend. School staff should notify law enforcement by certified letter. Once notification has been sent, the school’s statutory obligation has been met.

In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:

  • The student is enrolled and allowed to attend school.
  • The 30-day and 10-day letters should be provided as explained above.
  • If other reliable proof is brought to the school, the “Affidavit of Birth” document must be completed and notarized. A copy of the documentation and the affidavit should be placed in the student’s cumulative folder.
  • Law enforcement should be notified if documentation is not provided by the end of the 10-day warning window.

Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.

The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website in the School Resources section under the “Resources & Forms” tab.

If no documentation is available, code requires the school to assemble a review team to work with the enroller to determine the student’s biological age. Administrators should contact Planning & Enrollment for assistance with this process.

Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.

Published on

DATE: 
August 3, 2023

TO:  
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT: 
New Student Grade Level Placement

When a student enrolls in Jordan School District they should be placed according to their age (see “Appropriate Age Chart” in online Planning & Enrollment Manual). This would include students that enroll from another state or country. Exceptions include:

  • A military child who does not meet the deadline but has previously attended kindergarten or a higher grade as a resident in another state. (53G-4-402 and 53E-3-902)
  • A student who was accelerated or retained in a previous school or district within the state of Utah. Jordan District will honor the acceleration or retention and continue to place the student in the next consecutive grade.
  • A student who was home schooled should be placed based on the parent’s request. Examples include, but are not limited to:
    • The student attended a public school in the 7th grade but was in home school for the 8th grade. The parent(s) or guardian(s) requests placement in the 8th grade. The school would place the student according to the request.
    • The student attended public school in the 7th grade but was in home school for the 8th grade. The parent(s) or guardian(s) states that the student completed both the 8th and 9th grade during the past school year, and requests placement in the 10th grade. The school would place the student according to the request.
  • A student who has never been in an educational setting should be placed according to their age.
  • A student may be enrolled in the first grade even though the child did not meet the entry date for kindergarten the previous year, provided a full year of kindergarten was successfully completed in another state or private school (not daycare or preschool). The parent(s) or guardian(s) shall provide convincing evidence that the child has the academic, social and emotional skills necessary to succeed in first grade AND provide a statement from the previous school that verifies the student’s successful completion of the kindergarten curriculum.

Jordan School District does NOT enroll:

  • Any student who has previously received a diploma.
  • Any student who is not five (5) years of age before September 2nd of the year they will be entering school (R277-419-2).

If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see “Accelerations and Retentions” in online Planning & Enrollment Manual).

Please contact Planning & Enrollment (801-567-8183) with any questions you may have.

Published on

DATE:    
August 3, 2023

TO: 
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT: 
Third Party Information Release Opt-Out

Please see the attached memo.

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The Leadership in Personalized and Digital Learning (LPDL) Academy is designed specifically for administrators to lead schools toward personalized and digital learning through research-based content and job-embedded experiences. Sign up today for the 2023-2024 cohort. Open to principals and assistant principals. For questions contact Jared Covili, 801-567-8191.

Cohort 5 Leadership in Personalized and Digital Learning - Link to Register

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Due to an increase in the rate of fuel costs as determined by USBE and an increase to this year's salary schedule, there has been a slight revision to the mileage fee and a revised labor fee. This will take effect August 1, 2023. Please plan accordingly.