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Category: Elementary Deadline

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The Utah State Board of Education has announced the 2022-23 Teacher Salary Supplement Program (TSSP) qualifications and application deadlines. The application deadlines are printed below. Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:

Educator Incentive Programs (TSSP)

Application Term Dates

An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:

Term # of Payments Application Available & Accepted Application Deadline
Annual 1 Saturday, October 1, 2022 6:00 AM Sunday, April 30, 2023 11:59 PM
Semester 2 Saturday, October 1, 2022 6:00 AM Tuesday, January 31, 2023 11:59 AM
Trimester 3 Saturday, October 1, 2022 6:00 AM Tuesday, November 15, 2022 11:59 PM

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DATE:   
October 7, 2022

TO: 
Principals
All Special Educators and Related Service Providers

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 7, 202
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Resource and Cluster Team Leaders will soon receive a SCRAM report via district mail that includes all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted. 

All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 7, 2022
to Jen Warkentine at the Special Ed Office

Special Education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.

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State LAND Trust
October 20, 2022 Deadline:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

The State Office will begin looking on October 20th to see if Jordan School District has completed these items. Please make sure everything is updated and completed, both on your school website and the State LAND Trust website.

Thank you!

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Utah State Senate Bill 150 requires schools to assess students three times per school year (fall, winter, & spring) and inform first, second, and third grade parents/guardians of whether or not their child is reading on grade level. Please use the attached letter templates to send information home to all parents/guardians of students in first, second, and third grades by October 31, 2022.

Acadience (English On-Level)

Acadience (English-Below Level)

Acadience (Spanish-On Level)

Acadience (Spanish-Below Level)

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School Administrators:

You now have access to your 2022-23 FTE Audit. Please review the report with your staff. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.

  • October 3, 2022 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.

Any corrections made on the FTE Audit Report will be made by HR. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.

If you are interested in meeting with HR to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents to schedule a time to meet. You are welcome to invite your administrative assistant and/or Assistant Principal to the meeting. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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This is the most recent training materials for the School LAND Trust Program. Please take note of important information and training dates.

Important Take-Aways from this information:
October 20, 2022 Deadlines:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

Information from the State LAND Trust Office:

  1. What's New Video: this 6-minute video goes through the minor changes to our program and includes important reminders as the year begins. It will be uploaded to our YouTube channel over the week and will include subtitles at that time. But in the meantime, you can use this link: https://www.canva.com/design/DAFMI6taHi0/jK3iNqCa8eQctd-rwM50Ng/watch?utm_content=DAFMI6taHi0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink
  2. Timelines: Attached are the suggested timelines. Remember, districts must set district-wide deadlines ahead of the March and May state deadlines to allow for school board review before submission. The timelines are attached to this email and will also be uploaded to the website within the week.
  3. Creating a Website Log-In: Many administrators are new to our program this year and will need a login to the website. The attached instructions should walk them through the process of signing up for a username and password. Please share as needed.
  4. Live online council training: save the date! Our annual online council member training will be held on the following dates. Email invites will be sent out to all council members on October 21st (following the Oct. 20th deadlines)
    1. Nov. 9 (12 pm)
    2. Nov. 9 (7 pm)
    3. Nov. 14th (12 pm)
    4. Nov. 14th (7 pm)
  1. Book a Training: If your school/district/charter is in need of live training, use the following link to book a training. If you are looking for in-person training, please wait for a confirmation email. Book a Training

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DATE:   
September 14, 2022

TO: 
All Principals, Jordan School District

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2022.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Fall Recess

(All 242, 245 Contracts)

 October 27-28, 2022 Sept. 12 – Sept. 22, 2022
Fall Recess

(180, 184, 187, 207, 206 Contracts)

 October 24-28, 2022 Sept. 9 – Sept. 19, 2022

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

 

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School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • September 19, 2022 – HR will share with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 3, 2022 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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As outlined in the August 10, 2022 JAM, all employees, with the exception of minor students, are required to complete the Crucial Policy Review by November 1, 2022.  We ask for your continued assistance in notifying employees who have yet to complete the required training.

Please review August 17, 2022, JEM for instructions on how to complete the training.

Please review the August 10, 2022 JAM for assistance in running employee completion reports in Skyward. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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Principals received both an email and an announcement in the New Teacher Induction (NTI) CANVAS course. This access allows you the ability to preview what your new teachers will view tomorrow, August 12, 2022, which contains important information regarding their employment.

Please remind your new teachers that the NTI CANVAS course is to be completed prior to the start of school for students.

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Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2022.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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Licensed and Education Support Professionals,

Welcome to the 2022-2023 contract year! An annual reminder, in accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must annually complete the appropriate online form in Employee Access no later than September 1st for current employees and October 1st for first-year employees, including administrators. This opt out request must be submitted annually.

*First year Education Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable). Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Education Support Professionals (DP326 NEG) employees are different. These and other District policies are available for review at https://policy.jordandistrict.org/.

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Special Education Resource and Self-Contained Team Leaders will soon receive a SCRAM report via Move-It of all students who should be receiving services through your school’s special education program(s) at the start of the 2022-23 school year. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information.

Please have your SCRAM Reports and corrected SCRAM returned to the District Office by
Wednesday, September 7, 2022

If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.

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Elementary Principals:

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. Following are additional details and clarification for the implementation of this payment.

  • Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage.
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • All elementary school Special Education cluster teachers and Pre-school teachers are eligible for an $800 stipend.
  • Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend but should not be required to do so.
  • Administrators and classified staff are not eligible for a stipend.
  • The stipend will be paid out on September paychecks.
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
  • Special Education cluster teachers and Pre-school teachers cannot give up their parking lot duty assignment.
  • Stipends for parking lot duty are included in retirement pay calculations.

In order to streamline payment, please ask your administrative assistant to complete the attached Excel workbook. Please scan the completed submission sheet and send with your regular September payroll to the Payroll Department by September 2, 2022 so that teachers can be paid the stipend on their September 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, $400 or increments of $400, or $800) the teacher should be paid.

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131

Please contact your Administrator of Schools with any questions.