TO:
Administrators
FROM:
June LeMaster, Administrator, Human Resources
Rebecca Lee, Administrator, Evaluations
First Full Provisional/Probationary Evaluation Due Date
Category: Elementary Deadline
School Allocation Budget Transfers – Deadline January 31, 2025
TO:
Principals
Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2025.
Budget transfers for this school year cannot be made after January 31. The budget transfer form is attached.
2025 MLK Critical Day Annual/Personal Leave Before/After Critical Day
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after the MLK recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Martin Luther King
Licensed & ESP |
January 20, 2025 | Jan. 17 and 22, 2025 | Dec. 7 – Dec. 17, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
Payroll Certifications -Due December 6
DATE:
November 21, 2024
TO:
Administrators of Locations with Employees Paid with Federal Dollars
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
SUBJECT:
Federal Program Work Certification
Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of November 18, 2024. Certifications are due Friday, December 6, 2024.
Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312
2025-2026 Sabbatical and Educational Leave
TO:
Licensed Personnel
FROM:
Carolyn Gough, Administrator, Teaching and Learning
Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.
Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.
Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.
Applications for 2025-2026 Sabbatical and Educational Leaves are due February 1, 2025. Additional questions can be referred to Chris Westra, 801-567-8657.
2024-25 Licensed Early Notification Incentive
TO:
Directors
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.
LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:
- December 15, 2024 $500.00
- January 15, 2025 $300.00
- February 15, 2025 $200.00
The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.
Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.
School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.
2024 Winter Recess – Annual/Personal Leave Before/After a Critical Day
DATE:
November 7, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 Winter Recess Critical Day Annual/Personal Leave Lottery Request
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Winter Recess (All Licensed) |
Dec. 23, 2024 - Jan. 3, 2025 | Dec. 20, 2024 and Jan. 6, 2025 | Nov. 9 – Nov. 19, 2024 |
| Winter Recess
(All ESP) |
Dec. 24, 2024 - Jan. 1, 2025 | Dec. 20, 2024 and Jan. 6, 2025
(245 works Dec 27, 30, 31) |
Nov. 10 – Nov. 20, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
2024-25 WGU Fund My Classroom Nomination Process
TO:
Principals
Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Nominate a deserving teacher. See the flyer below for details.
2024-25 WGU Scholarship Opportunity
TO:
Directors
Principals
FROM:
June LeMaster, Administrator of Human Resources
Special scholarship opportunity from WGM. Valued at up to $2,500. Apply by December 15, 2024.
2024 Thanksgiving Recess – Annual/Personal Leave Before/After Critical Day
DATE:
October 10, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 Thanksgiving Critical Day Annual/Personal Leave Lottery Request
If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Thanksgiving Recess
(Licensed) |
Nov. 27-29, 2024 | Nov. 26 and Dec. 2, 2024 | Oct. 14 – Oct. 24, 2024 |
| Thanksgiving Recess
(ESP) |
Nov. 28-29, 2024 | Nov. 26 and Dec. 2, 2024 | Oct. 15 – Oct. 25, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
Updating SCRAM for December 1, 2024 Special Ed Funding Count
DATE:
October 10, 2024
TO:
Principals
All Special Educators and Related Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 8, 2024
Updating SCRAM for December 1 Funding Count
Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail with all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student.
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.
All Corrections and SCRAM reports are Due: By 5:00 p.m. on Friday, November 8, 2024. Please see the attached Memo for information and instructions.
Learning Edge Conference at Provo Marriott Hotel & Conference Center – November 12, 2024
TO:
School & District Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Helping Students Thrive, Not Just Survive: Keynote speakers include Kenneth Ginsburg and Vijay Gupta - content is aimed at supporting students. Registration is $75. Reserve your spot today!
Interim JPAS Due Date – October 31, 2024
TO:
Directors
Administrators
FROM:
June LeMaster, Administrator, Human Resources
Please see the flyer below.
Department FTE Audit Process & Deadline Reminder
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
Department Administrators:
The FTE Audit process is critical in ensuring employees are paid accurately and from the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:
Electronic FTE Audit Process:
- October 1, 2024 – HR will share with directors and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
- October 14, 2024 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
- THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
- If you are interested in meeting with HR to review/assist with your audit, please contact Brent Burge (88224) to schedule an appointment. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.
Reminder to all School Administrators:
FTE Audits will transition to the HR Dashboard districtwide following the FTE audits and by October 15th.
Elementary Parent Teacher Conference Report – Fall 2024
TO:
Elementary Principals
Elementary Administrative Assistants
FROM:
Jill Durrant, Administrator of Schools
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
Please find your school tab in this Google sheet and complete the Elementary Parent/Teacher Conference Reporting Form within two weeks of your conferences. If you have any questions, please contact Cherice Thomson or Shannel Hooper.
Current Administrator Interviews – Final Update
TO:
All School and District Administrators
FROM:
June LeMaster, Administrator Human Resources
Current JSD administrators are eligible for principal assignment consideration at any time, however Cabinet will conduct an optional interest interview every four years for current administrators in the district.
DATE: December 3rd
TIME: To Be Determined
LOCATION: Executive Conference Room, District Office
Application Window Closes November 15th
See the flyer below for all the details on how to apply.
2024 Fall Recess Annual-Personal Leave Before-After a Critical Day
DATE:
September 5, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 Fall Recess Annual-Personal Leave before-after Critical Day
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Fall Recess Licensed |
October 21-25, 2024 | Oct. 18 and 29, 2024 | Sept. 7 – Sept. 17, 2024 |
| Fall Recess ESP |
October 24-25, 2024 | Oct. 18 and 29, 2024 | Sept. 10 – Sept. 20, 2024 |
CPR/First Aid/AED Certification 2024-25
DATE:
August 22, 2024
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register at Jordan Digital Learning under CPR Alert Course. All skill checks must be completed within 90 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 15, 2024.
2024-25 School LAND Trust Timeline and Deadlines
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
October 20th is this week! Please make sure all items are completed before fall recess! Thank you!
Upcoming Timelines for School LAND Trust and SCC Items:
All items can be found in the 2024-25 Beginning of Year Documents
2024-2025 ALL CAPS ITEMS ARE REQUIRED
August & September
- CONDUCT FALL ELECTIONS (IF NOT HELD IN THE SPRING)
- Hold First Meeting
- Orientation for new members and schedule member training
- Collect member contact information and set meeting schedule for the year
- Assign review of required website information and Rules of Order & Procedure
- Elect a Chair and Vice-Chair
October 20, 2024
- Review the current School LAND Trust Plan, implementation of the Prior Year's Plan, and the Teacher and Student Success Act Plan (TSSA)
- OCTOBER 20TH- SUBMIT COUNCIL MEMBERS AND PRINCIPAL ASSURANCE ON THE SCHOOL LAND TRUST WEBSITE
- OCTOBER 20TH- UPDATE REQUIRED SCHOOL WEBSITE POSTINGS
August Items from the State LAND Trust Office:
Important Training
- Click on this LINK for a video (3 min) to complete important training on information regarding council membership, elections, and Rules of Order and Procedure.
- Click this LINK to access the School Community Council timeline for important due dates and program requirements. (This document is also attached below with JSD due dates listed)
Helpful Resources
- Click this article and checklist to review regulations regarding council elections. School council elections must done in compliance with Utah Code and Rule.
- Councils must review their Rules of Order and Procedure annually and update, as needed. Click this video and template to check for compliance.
Program Updates
- Amendments to current plans are getting an upgrade and are unavailable. We will send a notification when they are ready.
SCRAM for 2024-25 School Year – October 1 Count
DATE:
August 1, 2024
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2024-25 School Year - October 1 Count
Please read this Memo carefully as several items have been modified/updated to include new procedures implemented with our new Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Scram reports and corrections are due no later than Monday, September 9, 2024.
Please work together as a team and only return one copy of the report with all corrections for each school. For the 2024-25 school year our procedure will be to submit SCRAM electronically through Embrace AND continue to submit the paper version as we have been doing. This will ensure that our system is consistent and our reporting is correct. By working together through this process, we should be able to ensure we have enough data to determine if we can just use the Embrace SCRAM system the following year.
Please be sure to submit SCRAM within one week of holding an IEP meeting or making changes. If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.
