TO:
Directors
Principals
FROM:
June LeMaster, Administrator of Human Resources
Special scholarship opportunity from WGM. Valued at up to $2,500. Apply by December 15, 2024.
TO:
Directors
Principals
FROM:
June LeMaster, Administrator of Human Resources
Special scholarship opportunity from WGM. Valued at up to $2,500. Apply by December 15, 2024.
DATE:
October 10, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 Thanksgiving Critical Day Annual/Personal Leave Lottery Request
If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
School Holiday | Date of Holiday | Critical Days | Window |
Thanksgiving Recess
(Licensed) |
Nov. 27-29, 2024 | Nov. 26 and Dec. 2, 2024 | Oct. 14 – Oct. 24, 2024 |
Thanksgiving Recess
(ESP) |
Nov. 28-29, 2024 | Nov. 26 and Dec. 2, 2024 | Oct. 15 – Oct. 25, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
DATE:
October 10, 2024
TO:
Principals
All Special Educators and Related Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 8, 2024
Updating SCRAM for December 1 Funding Count
Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail with all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student.
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.
All Corrections and SCRAM reports are Due: By 5:00 p.m. on Friday, November 8, 2024. Please see the attached Memo for information and instructions.
TO:
School & District Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Helping Students Thrive, Not Just Survive: Keynote speakers include Kenneth Ginsburg and Vijay Gupta - content is aimed at supporting students. Registration is $75. Reserve your spot today!
TO:
Directors
Administrators
FROM:
June LeMaster, Administrator, Human Resources
Please see the flyer below.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
Department Administrators:
The FTE Audit process is critical in ensuring employees are paid accurately and from the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:
Electronic FTE Audit Process:
Reminder to all School Administrators:
FTE Audits will transition to the HR Dashboard districtwide following the FTE audits and by October 15th.
TO:
Elementary Principals
Elementary Administrative Assistants
FROM:
Jill Durrant, Administrator of Schools
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
Please find your school tab in this Google sheet and complete the Elementary Parent/Teacher Conference Reporting Form within two weeks of your conferences. If you have any questions, please contact Cherice Thomson or Shannel Hooper.
TO:
All School and District Administrators
FROM:
June LeMaster, Administrator Human Resources
Current JSD administrators are eligible for principal assignment consideration at any time, however Cabinet will conduct an optional interest interview every four years for current administrators in the district.
DATE: December 3rd
TIME: To Be Determined
LOCATION: Executive Conference Room, District Office
Application Window Closes November 15th
See the flyer below for all the details on how to apply.
DATE:
September 5, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 Fall Recess Annual-Personal Leave before-after Critical Day
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
School Holiday | Date of Holiday | Critical Days | Window |
Fall Recess Licensed |
October 21-25, 2024 | Oct. 18 and 29, 2024 | Sept. 7 – Sept. 17, 2024 |
Fall Recess ESP |
October 24-25, 2024 | Oct. 18 and 29, 2024 | Sept. 10 – Sept. 20, 2024 |
DATE:
August 22, 2024
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register at Jordan Digital Learning under CPR Alert Course. All skill checks must be completed within 90 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 15, 2024.
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
All items can be found in the 2024-25 Beginning of Year Documents
DATE:
August 1, 2024
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2024-25 School Year - October 1 Count
Please read this Memo carefully as several items have been modified/updated to include new procedures implemented with our new Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Scram reports and corrections are due no later than Monday, September 9, 2024.
Please work together as a team and only return one copy of the report with all corrections for each school. For the 2024-25 school year our procedure will be to submit SCRAM electronically through Embrace AND continue to submit the paper version as we have been doing. This will ensure that our system is consistent and our reporting is correct. By working together through this process, we should be able to ensure we have enough data to determine if we can just use the Embrace SCRAM system the following year.
Please be sure to submit SCRAM within one week of holding an IEP meeting or making changes. If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist
Welcome to the 2024-2025 contract year! As an annual reminder, in accordance with DP326 NEG I. 1. and 2. and DP324 NEG I. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires a contract employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Each year, contract employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies. See the Opt Out Tutorial below.
TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.
Thank you for your help in making sure all eligible employees receive the correct pay.
TO:
Administrators
Administrative Assistants
FROM:
Kurt Prusse, Director of Central Warehouse
Brandon Sax, Warehouse Coordinator
The Central Warehouse is disposing of all its expired hand sanitizer. If any school has expired hand sanitizer, whether it originally came from the warehouse or if you purchased it during the Covid-19 era, the Central Warehouse will dispose of it for you.
After August 7 we will no longer be accepting old hand sanitizer and schools will have to dispose of the rest on their own. We need a final count so we can get quotes from hazardous waste disposal companies that can remove this for us. We are compiling a list of schools so we can coordinate pickup before August 7. Please call Lisa Costanza at x88899 or email her, lisa.costanza@jordandistrict.org, if you have sanitizer you would like picked up.
We would greatly appreciate your cooperation in this effort. If you have any questions please let us know.
TO:
All Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
SKYWARD STUDENT
Rollover and Pre-transfers
Rollover has been completed which means the new 2024-25 school year is now our “current” school year. Pre-transfers have been turned off, so marking a student inactive on the Entity tab or making changes to the School Path tab will not remove a student’s entry record at your school. See the 2024-25 No Show Guidelines to follow when you are notified a student will not be attending your school for the 2024-25 school year.
Please remember, when entering new students for the 2024-25 school year, use the entry date of 08/20/2024.
Family Access Tutorial in Spanish
Breaking News! There is now a Spanish tutorial available on jordandistrict.org for lunch and student fee web payments. It can be found by navigating to Parents & Students, Family Access (Skyward), Lunch and Fee Payments.
SKYWARD FINANCE
21 Fund Summary Budgetary Data Mining Report: If you run the 21 Fund Summary report during July, the balances will not be correct until after Accounting has rolled June balances over to 2023-24 later this month.
Cash Receipts and Journal Entries: Make sure you are selecting 2024-25 when you add cash receipts and journal entries. You will continue to see the option for 2023-24 until October, which is when we will close out the 2023-24 year. Please review your cash receipts and journal entries that are in batch or WIP status. If any cash receipts are in 2023-24, then please edit them and change the year to 2024-25. The fiscal year cannot be changed on journal entries, so you’ll need to delete the 2023-24 journal entries that are in batch, submitted or WIP status and re-enter them.
TO:
All Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
The HR and Finance year end process was completed successfully on Monday, July 1.
Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.
21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.
JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.
JULY 3
Payroll: Begin entering 2023-24 time off.
JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.
JULY 7
Payroll: True Time 1st approvals due.
JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
Reminders!!
Accounting Magicians: Please, for the love of all things numerical, **do not** enter any cash receipts, check requests, mileage, or electronic journal entries. The deadline was June 19. Yes, you read that right, JUNE 19. Everything should have been approved by June 20. Fear not, you can begin submitting your precious cash receipts, electronic journal entries, check requests, and mileage again on July 2, but make sure you select the year 2024-25. Time travel is tricky, folks.
SKYWARD FINANCE ROLLOVER: Brace Yourselves!
We will be performing the grand year-end processes on Monday, July 1. On Friday, June 28, I'll be donning my janitor hat for some serious cleanup. Here’s how you can assist:
Pro Tip: It’s best to stay out of Skyward Finance on July 1. If you must enter, please don’t touch anything. Seriously, just look, don't touch. We don't need any rollover mishaps.
SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER:
**Heads Up** The Skyward Student Rollover will occur on Tuesday, July 9. During this thrilling event, Skyward Student will be completely unavailable. It’s like it’s going on a digital vacation.
Our dear parents won’t be able to make any food service or student fee payments online from July 1 to July 9. The system needs some "me time" to complete the year-end processes and the rollover. Buckle up, everyone! It's going to be an exciting end-of-year ride!
Note: Chat GPT helped me spruce up this week’s email. 😊
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
JUNE 20
Accounting: Last day for principals, directors, and Administrator of Schools to approve check requests.
JUNE 24
Inventory: Last day for delivery of non-food 2023-24 Inventory orders
Reminders!!
Accounting: Do not enter any cash receipts, check requests, mileage and electronic journal entries. The last day for entering was June 19. Principals should approve check requests and mileage by June 20. You may begin submitting cash receipts, electronic journal entries, check requests and mileage on July 2, making sure you select 2024-25.
SKYWARD FINANCE ROLLOVER: All Schools and Departments
We will be doing Finance System year-end processes on Monday, July 1, so on Friday, June 28, I’ll be doing some cleanup. To assist us, please be aware of the following for Friday, June 28, after noon:
Don’t forget that if possible, it’s best to stay out of Skyward Finance while we do the rollover on the 1st. If you need to get in, do not make any changes since it may cause errors in the rollover process.
SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER
Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9, while we complete year-end processes and the rollover.
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
Volunteer reports need to be submitted to Insurance Services.
Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA Figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period April 1, 2024 to End of School Year.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by June 30, 2024.
If you have questions, I can be reached at bonnie.brennan@jordandistrict.org or (801) 567-8285.
Thank you.