Category: Elementary Deadline

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 1, 2019 to March 31, 2020.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by April 30, 2020.

Progress Report, School LAND Trust Plans, Council Membership and Signature Forms will now be due on April 3, 2020. Please work with your Administrator of Schools if you have extenuating circumstances. Please follow the guidelines listed below:

• In keeping with the Governor’s directive to facilitate the ability of public bodies to conduct meetings electronically, we have given approval for all School Community Councils to hold electronic meetings. 
  • The meetings must be noticed as usual including instructions for how the public may attend virtually. 
  • Meetings may be held via phone call or any digital platform such as Google Meet, Zoom, Canvas and others.
  • Minutes should be taken and posted in the usual manner. 
  • Keep a record of attendance, voting, and how people voted. 
  • Please update your council member list and how the council voted on the school plan so that the LAND Trust Plan and the “Council Membership and Signature Form 2019-20” will match the website.
  • Collect digital signatures (see next bullet point) by using the electronic signature form found on the State website. 
    • If you will send the emails while holding the electronic meeting, (when approving the Upcoming School LAND Trust Plan) you can ask members to let you know if they do not receive the emails. 
    • If a SCC member doesn’t receive the email the principal can troubleshoot with that person directly to get the problem fixed, such as an incorrect email. 
  • Please click the green “Send Emails” button to send the emails to the SCC members as soon as possible, as this step takes the longest time to complete. We must have an 80% response rate from voting members to mark this form completed.
  • Please be certain that budget numbers from the State website and your plan match. There can’t be any negative balances.
  • Check the JAM website for more information
    • • http://jam.jordandistrict.org/2020/02/2020-21-school-land-trust-upcoming-plan-due-date-march-27-2020/
  • Contact Nadine Page or Mike Anderson with questions on the process. 
  • Contact your Administrator of Schools if you have extenuating circumstances.

Appeal Hearings for Wednesday, April 15th has been changed to Thursday, April 16th. All paperwork must be in by 4:00 p.m. on Monday, April 13th.  Thank you!!

DATE: 
March 2, 2020

TO:  
Principals
Special Education Staff
School Secretaries

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Special Education Budget Closeout for the 2019-20 School Year

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Please note that Special Education purchase orders/requisitions for the 2019-20 school year must be received by Friday, April 17, 2020 @ 5:00 p.m. Please remember the following:

• Budgets are not carried over from one year to the next.
• Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
• Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 17th deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through March 2, 2020.
• When ordering supplies, follow Skyward procedures.
• Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

1. All purchase orders/requisitions, should be routed to Debbie Fairbourn in the Special Education Department.
2. Use the following codes for Purchase Orders/Requisitions, NPOs, P-Cards, and ECHECKS, submitted through the year.

Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:

FUND	TYPE	LOCATION	PROGRAM	FUNCTION	OBJECT
10	E	(School #)	1295	1090	Use object code

 

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

Please see the document below for instructions and the link to the grant application. Remember, the application is due by March 14, 2020.

Principals:  Please take note – The State LAND Trust office adjusted their date that plans are due to them because of the planned update for their website. We are leaving our original date for plans to be completed. Please know that the March 27th date needs to be adhered too in order to get the plans to the State by their deadline. Thanks! Nadine

 

Due Friday, March 27, 2020

• 2019-20 Midyear Progress Report – this needs to be opened and completed first. Once you open it you can see the allocation for 2020-21.
• 2020-21 School Land Trust Plan -
  • Please take note: one of the things JSD Board members looked at last year was the members listed on the website as being on your SCC compared to the numbers stated under "Council Plan Approvals", found at the bottom of the plan. Please have those numbers match. Update the website so it is correct. Please make sure you send the emails out to the SCC members early so they have time to respond back confirming they participated in creating your plan.
  • The use of the following wording is highly recommended under Additional Funding. This will help so that you won't need to do an amendment. You are welcome to use school specific wording in addition to this wording.
    • "Additional funding will be used for teacher grants and/or to provide collaborative time for teachers to team, develop assessments, curriculum mapping and for teachers to participate in conferences and/or professional development. Substitutes and assistants to support student learning and the PLC process. Purchase additional classroom technology, such as; software, Chromebooks, computers, etc. Offer extra courses/classes to reduce class sizes. Provide travel costs for national conferences. Excess funds will be used for after school enrichment and academic support. Student incentives up to $2 per student to improve behavior.
• 2020-21 School Community Council Membership & Signature Form - See notes above.

Thanks for all you do to keep us in compliance with our Land Trust! Attached are the guidelines to help you with accounting codes. Please take note of which codes NOT to use.

 

Dear Administrators,

Here is a link to the USTAR 2020-2021 Extended Pay Application, that has generally been used by schools to request funding for additional periods for Math and Science. The applications are due Friday, May 8, 2020.

The following information will be going out to all Math and Science teachers.

2020-2021 Applications

• Applications for Courses to be offered Summer 2020 – due date is Friday February 21, 2020
  • Gearing Up for 7^th Grade Mathematics
  • Gearing Up for 8^th Grade Mathematics
  • Gearing Up for 8^th Grade Honors Mathematics
  • Gearing Up for Secondary Math 1
  • Summer Math or Science Core Course
  • Summer Short Math or Science Course

 

• Applications for Courses to be offered during 20-2021 school year – due date is Friday March 27, 2020
  • AP Course Review or Lab
  • Math Counts
  • School Year Short Course
  • Science Olympiad Team
  • STEM Fair Mentoring

If you have any questions, please contact Jane Harward or Noelani Ioane.

Thank you for all that you do for our students.

T&L Math and Science Departments

All Appeal Hearing packets for February 19, 2020 must be into Mary Ann by 4:00 p.m. on Friday, February 14th since there is no school on Monday. Please remember to call Mary Ann (88187) whenever you are planning to bring a hearing to the District Appeal Hearing to review the situation ahead of time. Thank you!

Principals: JEF Outstanding Educator nominations are due Monday, February 3rd. Please nominate one teacher from your school (as of Wednesday afternoon only 6 applications have been received) by submitting an electronic nomination form through the JEF website. See full instructions below.

 

2020 Outstanding Educator Nominations Open!

 

APPLICATION PROCESS:
Applications open Wednesday, Jan. 1, 2020 and are due by 11:59 pm Monday, Feb. 3, 2020

1. Go to jordaneducationfoundation.org

• • Click on PRINCIPALS NOMINATE HERE link on front page

2. At the bottom of the page you will see (4) buttons:
   • Past Recipients List
     **Review Past Recipients - they are not eligible**
   • Scoring Rubric
     **Review the Scoring Rubric** 
   • Nomination Examples
     **Review the Application Examples**
   • Application

3. Select candidate (Approved by Principal)
4. Write application:

• • Principal’s may delegate writing the nomination to a member of school staff, or a committee but the nomination must be approved by Principal.
  • A well-written application should be 3-5 pages in length, include anecdotal examples and comments from co-workers, students, parents, and/or community members as well as data appropriate to Rubric with its relevance explained. (See examples on the JEF website)
  • Please make sure nomination is no longer than 5 pages
  • Please make sure nominee has not received this award in the past. (See Past Recipients List.)

5. Review nomination using Rubric. (Application will be scored using Rubric)
6. Submit – Applications should be submitted no later than Monday, February 3^rd

School Administrators:

Our District was awarded suicide prevention funds through a USBE Grant for the 2019-20 school year.

Each secondary school was awarded $1,000 for suicide prevention and each elementary school was awarded $500. Schools that requested funds in the beginning of the school year will be reimbursed in the amount requested if it was in excess of these amounts. Please read the reimbursement instructions.

Suicide Prevention Grant Reimbursement Instructions:

1. Schools should spend the money out of their school budget (including reimbursing teachers or counselors) prior to seeking reimbursement from the District. Each school will then seek reimbursement from Carmen Corvarrubias (carmen.covarrubias@jordandistrict.org, ext: 88183), with copies of all NPO's, Purchase Orders, P-Card summaries, check copies, and receipts (anything that validates the expenditures(s)).
2. Carmen will reimburse each school's qualified expenses so long as the money is spent and reimbursement documents are sent by 4/3/2020.
3. Prior to seeking reimbursement, ensure that expenditures meet the grant funding criteria:
   • "Funding is to be used for educational curricula and/or professional development for staff that enhance understanding of suicide prevention. It may not be used for food, drinks, gift cards, or incentives."
   • If you have questions about what may or may not qualify for funding, please contact McKinley Withers (mckinley.withers@jordandistrict.org, ext: 88245) PRIOR to seeking reimbursement.