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Category: Elementary Deadline

Published on

DATE:   
August 1, 2025

TO:  
Principals
All Special Educators and Service Providers

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:     
SCRAM for 2025-26 School Year- October 1 Count

Special Education Team Leaders will be receiving a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the beginning of the 2025-26 school year. Please read this Memo carefully as several items have been modified/updated to include new procedures implemented with our new Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Each team member must initial the report confirming they reviewed it.

SCRAM reports with corrections are due no later than Friday, September 5, 2025.

Published on

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have 11 assignments:

  1. Assign a designated person to oversee this program. Add their name to the google sheet.
  2. Make sure the plans are turned in on or before September 30, 2025.
  3. All plans must be logged (with the date received), by the designated person, no later than October 31, 2025 on the provided google sheet.
  4. Provide time for eligible staff to complete the plan.
  5. Gather and track the timesheets as licensed employees complete them.
  6. Make sure teachers follow through.
  7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee) after you receive the timesheet.
  8. Verify that all employees, that are eligible, have turned in their timesheet on or before April 10, 2026.
  9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
  10. If an employee changes locations during the school year, the administrative assistant for the new location must collect the timesheet and log it by the April 10, 2026 deadline.
  11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2025.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2025-26) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form. 

    • Administrative assistants, or other designed person will add 
      • the school location, 
      • names of the employees, 
      • employee ID (six digit #), 
      • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours,
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school, 
    • date that you received the plan, 
    • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

Published on

TO:
All School and Department Administrative Assistants

FROM:
Jeri Gamble, Information Systems Support Services

Please be mindful of the finance year-end deadlines. Click here to see deadlines for July 3-10, along with Skyward rollover information.

Important note: Do not enter any student receipts in Skyward Student Fee Management beginning midnight Monday, July 7, through July 8. Thank you.

Published on

TO:
All School and Department Administrative Assistants

FROM:
Jeri Gamble, Information Systems Support Services

Please be mindful of the finance year-end deadlines. Click here to see deadlines for June 26 - July 3, along with online fee payment and Skyward rollover information.

Published on

TO:
All School and Department Administrative Assistants

FROM:
Jeri Gamble, Information Systems Support Services

Please be mindful of the finance year-end deadlines. Click here to see deadlines for June 19-26, along with Skyward rollover and eFunds web payment information.

Published on

TO:
Principals
Assistant Principals

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Michelle Lovell, Consultant, Elementary Language Arts
Mandy Thurman, Consultant, Elementary Language Arts

We have the opportunity to host Kelly Stewart, our Wit & Wisdom trainer, for a special professional development designed specifically for principals and assistant principals on July 22nd, with the option of a morning session or an afternoon session. Kelly will share practical insights and proven strategies to help school leaders ensure successful implementation in their schools. Please complete the attached form with your availability by Friday, June 13th.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

We hope you found the new way to report volunteer hours a little easier. Because of the delay on the last request, it is already that time again.

I have included the instructions again for quick access. You will click on the link below to start the process. Use your district email address as your account. You will need to answer each of the questions before it will let you submit your report. If you don't have any hours to report in one of the categories you must enter a "0". We have listed many of the common programs that the amazing volunteers have taken on in the past. If there is another activity that is not listed, please click on "other" and provide more details.

Once you have all of the information added to the form, click "Submit" at the bottom and you are done. This report is due by Friday, June 20th.

VOLUNTEER GOOGLE FORM

If you have any questions, please contact Bonnie Brennan (801) 567-8285, bonnie.brennan@jordandistrict.org.

Published on

TO:
Elementary Administrators

FROM:
Michelle Lovell, Consultant in Teaching & Learning

We are pleased to announce that we have secured funding from the literacy software grant for the upcoming year. To ensure your school receives its portion of the funds, please complete the attached form by May 30th. Please keep in mind that schools are not obligated to use a literacy software program.

Early Intervention Software Program Link

Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

With generous support from the Community Foundation of Utah, ISTE+ASCD will provide Utah educators with world class professional learning on computer science, computational thinking, artificial intelligence, and innovative strategies for using technology to transform learning at no cost to the district, school, or educator.

ISTE+ASCD is seeking Utah district and school partners to nominate cohorts of educators to participate in one of our incredible professional learning experiences in Fall 2025.

Transform Computer Science is an amazing opportunity for districts and schools to engage in paradigm-shifting professional learning at scale. ISTE+ASCD is excited to be a catalyst for transforming learning experiences in your school or district through technology and impactful pedagogy to support educator growth.

ISTE Certification
Internationally recognized credential for educators who have demonstrated mastery of the ISTE Standards and implemented innovative uses of technology to transform learning.

The Utah State Board of Education recognizes ISTE Certification as a competency pathway for the Educational Technology Endorsement. More information can be found here (https://www.schools.utah.gov/licensing/endorsements#item-d26e279) and here (https://www.schools.utah.gov/licensing/endorsements/Educational%20Technology%20Endorsement%20Specs.pdf).
To earn certification, educators complete 40 hours live, instructor-led professional learning over 10 weeks, then 40 hours to assemble an e-portfolio that includes artifacts and reflections on their learning over six months.

$1,000 stipend for successful completion ($500 upon completion of professional learning, $500 upon submission of e-portfolio)
Program Dates: 9/24/2025 - 12/5/2025 (professional learning course), 1/15/2026 - 7/31/2026 (portfolio)
Districts and schools may nominate cohorts of 5-15 educators to participate in Certification

If you are interested in being considered for the ISTE Certified Educator group from Jordan, please complete the following form by May 30th.

Transform Computer Science Interest Form

Published on

DATE:
May 8, 2025

TO:
Administrators of Locations with Employees Paid with Federal Dollars

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

SUBJECT:
Federal Program Work Certification

Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 8, 2025. Certifications are due Friday, May 30, 2025.

Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312

Published on

DATE:
May 5, 2025

TO:
Principals
School Administrative Assistants

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

SUBJECT:
Legislative Supply Envelope Review SY2024-2025

The District Accounting office will be reviewing 100% of schools this year because of the increased amounts distributed to educators through the legislative teacher supply program. Please see the attached memo outlining required documentation and deadlines.

 

Thanks for reading JAM! Be the first person to let Nadine Page (nadine.page@jordandistrict.org) know that you found this hidden message and your office wins a prize. - Prize has been claimed for this week. Try again next week. 

Published on

DATE:
April 24, 2025

TO:
All Principals
Department Directors
School Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources

SUBJECT:
Requests for 2025-2026 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2025-2026 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.

A list of licensed employees at your school/department location who are currently on a special calendar for the 2024-2025 contract year will be emailed to you for review on Monday, April 28, 2025. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the week (i.e., .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees- employees split between two or more locations.
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 2, 2025 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

  • Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
  • Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.

AG/bb

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

We have a new process to report your volunteer hours.  You will click on the link below to start the process. Use your district email address as your account. You will need to answer each of the questions before it will let you submit your report. If you don't have any hours to report in one of the categories you must enter a "0".  We have listed many of the common programs that the amazing volunteers have taken on in the past. If there is another activity that is not listed, please click on "other" and provide more details.

Once you have all of the information added to the form, click "Submit" at the bottom and you are done. This report is due by Friday, May 2nd.

VOLUNTEER GOOGLE FORM

We hope this process makes your job a little easier. If you have any questions, please contact Bonnie Brennan (801) 567-8285, bonnie.brennan@jordandistrict.org.