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Category: Elementary Deadline

Published on

DATE:
April 24, 2025

TO:
All Principals
Department Directors
School Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources

SUBJECT:
Requests for 2025-2026 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2025-2026 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.

A list of licensed employees at your school/department location who are currently on a special calendar for the 2024-2025 contract year will be emailed to you for review on Monday, April 28, 2025. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the week (i.e., .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees- employees split between two or more locations.
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 2, 2025 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

  • Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
  • Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.

AG/bb

Published on

TO:
Administrators
Administrative Assistants

FROM:
Bonnie Brennan, Director of Insurance Services

We have a new process to report your volunteer hours.  You will click on the link below to start the process. Use your district email address as your account. You will need to answer each of the questions before it will let you submit your report. If you don't have any hours to report in one of the categories you must enter a "0".  We have listed many of the common programs that the amazing volunteers have taken on in the past. If there is another activity that is not listed, please click on "other" and provide more details.

Once you have all of the information added to the form, click "Submit" at the bottom and you are done. This report is due by Friday, May 2nd.

VOLUNTEER GOOGLE FORM

We hope this process makes your job a little easier. If you have any questions, please contact Bonnie Brennan (801) 567-8285, bonnie.brennan@jordandistrict.org.

Published on

TO:
Principals and Department Heads

FROM:
Mike Haynes - Director, Jordan Education Foundation

Outstanding ESP nominations are open! Is there someone in your school or department who goes the extra mile? Someone who works behind the scenes making everyone else's job easier? Nominate them today for Jordan Education Foundation's annual ESP Awards. To submit a nomination, go to our website: Education Support Professional Recognition

Nominations close on April 30th, so get your nominations in today!

Published on

DATE:
April 14, 2025

TO:
All Principals
All Budget Directors

FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets & Audits
April Gaydosh, Administrator, Human Resources
Steffany Ellsworth, Manager, Information Systems
Bonnie Brennan, Director of Insurance Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-End Processing Deadlines

Please observe the attached critical deadlines regarding the financial year-end processes for the 2024-25 year. Please review these dates as they could have a major effect on your location’s ability to operate.

Published on

DATE:
April 7, 2025

TO:
Principals
All Certified Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
End of Year SCRAM Detail Report

All Special Education providers will receive a copy of this memo to review for year-end SCRAM procedures. Please read it carefully as several items have been modified/updated to include new procedures implemented with our Embrace program. The SCRAM report will be sent to the team leader for each school via District Mail. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. Scram reports and corrections are due no later than Friday, May 2, 2025.

Please work together as a team and only return one copy of the report with all corrections for each school.

NEW PROCEDURE AS OF APRIL 2025:
For the remainder of this school year and going forward our procedure will be to submit SCRAM electronically through Embrace only. It is no longer required to continue to submit the paper version. If there are inconsistencies in the submission of Embrace SCRAM we will once again need to implement the paper SCRAM.

Please read the attached Memo and tip sheet for more information before you proceed with the SCRAM report.

Submit all SCRAM changes and/or corrections AND the signed SCRAM report to Jen Warkentine at the District Office.

If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207 or jen.warkentine@jordandistrict.org.

All SCRAM reports and SCRAM document changes must be received by the Special Education Office no later than Friday, May 2, 2025.

 

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources

If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Impacted Days Window
Memorial Day May 26, 2025 May 23 and 27, 2025 April 12 – April 22, 2025

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

TO:
Principals

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Michelle Lovell, Consultant, Elementary Language Arts
Mandy Thurman, Consultant, Elementary Language Arts

As a reminder from the principal meeting on March 4th, we need to start ordering materials for the coming year. In order to help us gather this needed information, please complete this form indicating your choice for the 2025-26 school year to either continue using Really Great Reading or to switch to UFLI. Please complete this form by Friday, March 21st. If you have questions, please contact Michelle Lovell or Mandy Thurman. 

Published on

DATE:
March 13, 2025

TO: 
Principals
Assistant Principals
Kindergarten Teachers

FROM:
Anthony Godfrey, Superintendent
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
Meredith Doleac, Administrator of Schools
Odette Desmarais, Administrator of Schools

SUBJECT:
Additional Preparation Days for Kindergarten Teachers

The Jordan School District Board of Education has approved up to 3 additional preparation days per session taught for each kindergarten teacher. Teachers will receive a stipend of $500 per day worked up to the maximum allowed. These days may be used any time before the start of the 2025-2026 school year to meet with parents and students and make preparations for a child’s entry into kindergarten.

Principals should meet with kindergarten teachers to inform them the preparation days are available and make a plan for how best to utilize the time.

Each principal will need to submit a group timesheet for the days worked. Please make a copy of this Google payroll sheet, share the completed sheet with Shannel Hooper, and send her a hard copy with teacher and administrator signatures by Friday, August 29, 2025, for payment on the September paycheck.

Published on

DATE:
March 5, 2025

TO:
All Administrators
Administrative Assistants

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2025-26
Special Education Support Class Instructional Assistants for 2025-26

 

This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2025-26 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs. Please follow the attached directions carefully and have the needed information returned to your teacher specialist by the due date.

Critical Needs Requests due to your teacher specialist by Friday, March 28, 2025.

Published on

DATE: 
March 3, 2025

TO: 
Applicable School Principals and Administrative Assistants
All Area Administrators of Schools and Administrative Assistants

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Natalie Grange, Accounting Administrator

SUBJECT:
School External Auditor Visits March 17-24, 2025

The external auditors (Squire & Company, PC) will be visiting the following schools on the dates indicated. They will be reviewing school fees (appropriate amount charged, waivers, etc.) and financial information. Once finished, the auditors will want a few minutes with the Principal. If the Principal is unavailable, an Assistant Principal may meet with them. The auditors are planning on coming to the schools in the order listed. Exact times of arrival will vary depending on length of stay at earlier schools and travel time. If you have any questions or if your administrative assistant will not be available, please call Natalie Grange at (801) 567-8312.

Published on

DATE:  
March 6, 2025

TO: 
Principals
Administrative Assistants

FROM:  
Odette Desmarais, Administrator of Schools
Meredith Doleac, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools

SUBJECT: 
Parking Lot Duty Guidelines for Elementary Schools 2024-25

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. The stipend will be paid out on April paychecks. The following are additional details and clarifications for the implementation of this payment.

  • Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while maintaining necessary coverage.
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • All elementary school Special Education cluster teachers and preschool teachers are eligible for an $800 stipend.
  • Licensed educators (psychologists, BTS teachers, etc.) who have not previously been assigned parking lot duty may choose to participate and be paid a stipend but should not be required to do so.
  • Administrators and classified staff are not eligible for a stipend.
  • The stipend will be paid out on April paychecks.
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
  • Special Education cluster teachers and preschool teachers cannot give up their parking lot duty assignment.
  • Stipends for parking lot duty are included in retirement pay calculations.

A Google sheet will be shared with elementary administrative assistants and principals in March. Please complete the payroll sheet by April 2, 2025, so that teachers can be paid the stipend on their April 25th check. The elementary AOS administrative assistants will verify the payroll sheet and submit it to payroll. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, $400, or increments of $400, or $800) the teacher should be paid.

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131

Please contact your Administrator of Schools with any questions.

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

Reminder! This deadline is approaching.

The LOG/TIMESHEET must be turned in to the school no later than April 11, 2025 so that amounts may be paid in the May 2025 paycheck. Hours must be completed before turning in the log/timesheet. Payroll will take the information for payment from the Google Sheet.

Please make sure to total the hours listed on the Log/Timesheet and put this number on the Google Sheet. Double check to make sure ALL employees to be paid are listed and that their hours worked are correct. If you have questions please reach out to Nadine Page at x88182 or nadine.page@jordandistrict.org.

Below you will find the original documents sent out at the beginning of the school year with all the guidelines. Here is the LINK to the original JAM that was sent with all instructions.

 

 

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources

If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Spring Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
 Spring Recess
Licensed		 April 1-4, 2025 March 28 and April 7, 2025 Feb. 16 – Feb. 26, 2025
Spring Recess

ESP

 April 3-4, 2025 March 28 and April 7, 2025 Feb. 18 – Feb. 28, 2025

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

Published on

DATE:  
February 1, 2025

TO:
Principals
Special Education Staff
School Secretaries

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Special Education Budget Closeout for the 2024-25 School Year

Please note that Special Education purchase orders/requisitions/reimbursement requests for the 2024-25 school year must be received by Thursday, March 6, 2025 @ 5:00 p.m. Remember that the SLPs/SLTs who received their legislative funds through the SpEd department this year are under these same guidelines and deadlines for those funds as well.

Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 6th deadline.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.
  • Any purchases that were inadvertently charged to the Special Ed budget or do not qualify using the guidelines should be removed from the budget using a journal entry form prior to March 6th.

Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until late July.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions, should be routed through Amanda Hamblin in the Special Education Department.
  2. Use the following codes for Purchase Orders/Requisitions, P-Cards, and ECHECKS submitted through the year.

Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

If you have questions regarding your Special Education budget, please contact Amanda Hamblin at
(801) 567-8177.

Published on

TO:
Directors
Administrators
Administrative Assistants

FROM:
April Gaydosh, Administrator, Human Resources

Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSED EARLY NOTIFICATION (Resignation or Retirement)

Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2025  $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

Published on

TO:
Elementary Principals
Elementary Administrative Assistants

FROM:
Odette Desmarais, Administrator of Schools
Meredith Doleac, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools

Please find your school tab in this Google sheet and complete the Elementary Parent/Teacher Conference Reporting Form within two weeks of your conferences. If you have any questions, please contact Shannel Hooper.

Published on

TO:
Principals

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

Please take note of the following timeline items:

Watch the video below to prepare for reviewing the School LAND Trust program requirements.

Mar. 21 – 2025-26 Upcoming LAND Trust Plan and 2025-26 TSSA Plans are due to be completed and submitted. This date is necessary in order to get all of the approvals done and the Plans approved by the Board in order to receive funding for the 2025-26 school year.

Don't forget to add a Backup Plan to each goal. A sample Backup Plan can be seen HERE. School LAND Trust Plans submitted without the Backup Plans will be sent back for revision.

Send your SCC Signature Form to Nadine Page. Keep the original in the school for three (3) years.

Click on this LINK to access the file with the timeline, examples of level specific goals, how to add a Backup Plan, and the council signature form.

  • Hints and Tips:
    • Plans need to be student-centered
    • Be specific in action steps and expenditures
    • Have your SCC sign the signature form at your final meeting when you approve your plan (see the link above for the signature forms we've provided). Send a copy to Nadine Page when your plan is completed and submitted, no later than March 21, 2025. Keep the original in your school for three (3) years.
    • I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Please see the links below for everything you need to know about “Land Trust” and "TSSA".

School Land Trust Program

TSSA Program