Category: Elementary Deadline

TO:
Directors
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator, Human Resources

Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION

Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

• December 15, 2024  $500.00
• January 15, 2025    $300.00
• February 15, 2025  $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

Licensed Early Notification

DATE:    
November 7, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Winter Recess Critical Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

TO:
Directors
Principals

FROM:
June LeMaster, Administrator of Human Resources

Special scholarship opportunity from WGM. Valued at up to $2,500. Apply by December 15, 2024.

WGU Scholarship Opportunity

DATE:    
October 10, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Thanksgiving Critical Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025

ESP Annual/Personal Leave Taken on a Critical Day 2024-2025

DATE:  
October 10, 2024

TO: 
Principals
All Special Educators and Related Service Providers

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 8, 2024
Updating SCRAM for December 1 Funding Count

Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail with all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student.

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.

All Corrections and SCRAM reports are Due: By 5:00 p.m. on Friday, November 8, 2024. Please see the attached Memo for information and instructions.

December 1 2024-2025 SCRAM

TO:
School & District Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

Helping Students Thrive, Not Just Survive: Keynote speakers include Kenneth Ginsburg and Vijay Gupta - content is aimed at supporting students. Registration is $75. Reserve your spot today!

LE Flyer 2024

TO:
Directors
Administrators

FROM:
June LeMaster, Administrator, Human Resources

Please see the flyer below.

JPAS Due Date Flyer

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

Department Administrators:

The FTE Audit process is critical in ensuring employees are paid accurately and from the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

• October 1, 2024 – HR will share with directors and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
• October 14, 2024 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
• THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
• If you are interested in meeting with HR to review/assist with your audit, please contact Brent Burge (88224) to schedule an appointment. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Reminder to all School Administrators:
FTE Audits will transition to the HR Dashboard districtwide following the FTE audits and by October 15th.

TO:
All School and District Administrators

FROM:
June LeMaster, Administrator Human Resources

Current JSD administrators are eligible for principal assignment consideration at any time, however Cabinet will conduct an optional interest interview every four years for current administrators in the district.

DATE:  December 3rd
TIME:  To Be Determined
LOCATION:  Executive Conference Room, District Office

Application Window Closes November 15th

See the flyer below for all the details on how to apply.

Interviews for Principal Positions

DATE:    
September 5, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
2024 Fall Recess Annual-Personal Leave before-after Critical Day

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

PersonalLeaveBeforeAfterHoliday-24-25-Licensed

PersonalLeaveBeforeAfterHoliday-24-25-ESP

DATE:
August 22, 2024

TO:
All Principals, Jordan School District
Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register at Jordan Digital Learning under CPR Alert Course. All skill checks must be completed within 90 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 15, 2024.

CPR First Aid AED Certification 2024-25

(Send this form to Nadine) School CPR Verification Form Due 11.15.24 (Fillable)

CPR List to POST IN THE SCHOOL (Fillable)

CPR Alert & Dates for Classes 2024-25

CPR sign up instructions 9_17 (updated)

DATE:
August 1, 2024

TO:
Principals
All Special Educators and Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
SCRAM for 2024-25 School Year - October 1 Count

Please read this Memo carefully as several items have been modified/updated to include new procedures implemented with our new Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Scram reports and corrections are due no later than Monday, September 9, 2024.

Please work together as a team and only return one copy of the report with all corrections for each school. For the 2024-25 school year our procedure will be to submit SCRAM electronically through Embrace AND continue to submit the paper version as we have been doing. This will ensure that our system is consistent and our reporting is correct. By working together through this process, we should be able to ensure we have enough data to determine if we can just use the Embrace SCRAM system the following year.

Please be sure to submit SCRAM within one week of holding an IEP meeting or making changes. If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.

Beginning of Year SCRAM 2024-25

TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist

Welcome to the 2024-2025 contract year! As an annual reminder, in accordance with DP326 NEG I. 1. and 2. and DP324 NEG I. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires a contract employee to annually donate one day of accumulated annual leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, contract employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies. See the Opt Out Tutorial below.

Corrected Sick Bank Opt Out Tutorial 2024-25

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have 11 assignments:

1. Assign a designated person to oversee this program. Add their name to the google sheet.
2. Make sure the plans are turned in on or before September 30, 2024.
3. All plans must be logged (with the date received), by the designated person, no later than Oct 31st on the provided google sheet.
4. Provide time for eligible staff to complete the plan.
5. Gather and track the timesheets as licensed employees complete them.
6. Make sure teachers follow through.
7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee) after you receive the timesheet.
8. Verify that all employees, that are eligible, have turned in their timesheet on or before April 11, 2025.
9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
10. If an employee changes locations during the school year, the administrative assistant for the new location must collect the timesheet and log it by the April 11 deadline.
11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form. 

• • Administrative assistants, or other designed person will add 
    • the school location, 
    • names of the employees, 
    • employee ID (six digit #), 
    • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours,

• ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school, 

• • date that you received the plan, 
  • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

Educator Directed Paid Hours Plan 2024-25

Educator Directed 32 Hours Instructions for Prin Admin Asst 2024-25

TO:
Administrators
Administrative Assistants

FROM:
Kurt Prusse, Director of Central Warehouse
Brandon Sax, Warehouse Coordinator

The Central Warehouse is disposing of all its expired hand sanitizer. If any school has expired hand sanitizer, whether it originally came from the warehouse or if you purchased it during the Covid-19 era, the Central Warehouse will dispose of it for you.

After August 7 we will no longer be accepting old hand sanitizer and schools will have to dispose of the rest on their own. We need a final count so we can get quotes from hazardous waste disposal companies that can remove this for us. We are compiling a list of schools so we can coordinate pickup before August 7. Please call Lisa Costanza at x88899 or email her, lisa.costanza@jordandistrict.org, if you have sanitizer you would like picked up.

We would greatly appreciate your cooperation in this effort. If you have any questions please let us know.

TO:
All Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

The HR and Finance year end process was completed successfully on Monday, July 1.

Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.

21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.

JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JULY 3
Payroll: Begin entering 2023-24 time off.

JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.

JULY 7
Payroll: True Time 1st approvals due.

JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.