DATE:
October 27, 2015
TO:
School Principals
FROM:
John Larsen, Business Administrator
SUBJECT:
Donation Acknowledgments
As a reminder, the District has a procedure for acknowledging receipt of funds from individuals or groups who donate money to benefit various school programs (see pages 44-47 of the Financial Accounting Manual). When a school receives a monetary donation of $250 or more, please notify me so that a letter can be prepared and sent to the individual or group to acknowledge receipt of the funds. A copy of the acknowledgement letter will be sent to you for your files.
To help with the preparation of the letter, please provide me with the following:
- A copy of the check.
- A copy of the school receipt.
- If the letter should be addressed to someone other than the name(s) on the check, please provide that information.
- Purpose of the donation (i.e., the name of the school club or group benefiting from the donation).
- State whether or not goods or services were provided to the donor as a result of the donation (i.e., did the donor benefit?).
Thank you for your assistance.