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Category: Middle School Deadline

Published on

DATE:
February 1, 2023

TO:
Principals
Special Education Staff
School Secretaries

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Budget Closeout for the 2022-23 School Year

Please note that Special Education purchase orders/requisitions for the 2022-23 school year must be received by Monday, March 6, 2023 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 6th deadline. We will soon be providing each school secretary with a sheet of currently recorded purchase/reimbursement totals for the special education department at your school up through January 31, 2023.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until late July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions, should be routed through Amanda Hamblin in the Special Education Department.
  2. Use the following codes for Purchase Orders/Requisitions, P-Cards, and ECHECKS submitted through the year.

Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

If you have questions regarding your Special Education budget, please contact Amanda Hamblin at (801) 567-8177.

Please review the Special Education Budget information that is attached below.

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Prior to the TEACHER TRANSFER FAIR on February 13th, principals may post available positions for the 2023-24 school year on a Google Form. Please fill out the Teacher Transfer Fair link to advertise your transfer openings for teachers and other licensed employees. This will allow teachers to view your postings prior to the Teacher Transfer Fair.

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Each year, the Utah Association of Elementary School Principals (UAESP) gives the Jordan Association of Elementary School Principals (JAESP) the opportunity to celebrate elementary principals for the great work they are doing in their schools. Principals may be nominated for awards in the following categories:

  • Rookie of the Year
  • Innovator of the Year
  • Community Leader of the Year
  • Student Advocate Principal of the Year
  • Instructional Leader of the Year
  • Principal Mentor of the Year

Recipients of the National Distinguished Principal of the Year and Assistant Principal of the Year have already been chosen and will be recognized soon.

If you feel that a principal has done exceptional work in one of these areas, we invite you to nominate them for an award through this survey.

All nominations are due Feb. 10, 2023. Please remember this is for elementary principals only.

The following principals are ineligible to be nominated because they have received an award during the last three school years:
Garett York, Theresa Christensen, Tiffany Smith, Ross Menlove, Megan Cox, Cherie Wilson, Odette Desmarais, Buddy Alger, Shauna Worthington, Courtney Titus, Bobbie Nixon, Jennifer Ludlow, Ann Pessetto, Laurie Goodsell, Suzie Williams, Ken Westwood, Aaron Ichimura, Amanda Edwards, Nick Hansen, Joel Pullan, Ronna Hoffman

After all nominations have been received, the JAESP board will present the awards to each recipient at their own school. Recipients will then be eligible for state-level awards in the same category through UAESP.

Thank you for taking the time to nominate exceptional elementary principals!

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The Conference will be held on March 23 & 24, 2023 at Utah Valley Convention Center in Provo. Registration fees for 1 administrator and up to 2 teachers per school will be provided by filling out this form by Tuesday, March 7, 2023. Please contact LeAnn Nelson for questions.

District office administrators and teacher specialists interested in attending may also sign up by filling out this form.

The 2023 Instructional Leadership Conference has an incredible line-up of speakers! See the attached information.

Published on

DATE:
January 26, 2023

TO:
Principals
Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please review the Attached ESY Memo,  ESY Eligibility Facts, Tips and Documentation Guidelines carefully. IEP teams (including the parents) must consider all students for ESY services each year at the annual IEP. In order to afford parents the opportunity to exercise their due process rights, the process outlined is to be followed beginning January, 2023 to March 22, 2023.

  • Please read the entire memo to ensure proper implementation of all existing and new procedures.
  • Some procedures and documentation requirements have changed
  • Data for ESY should be current from this school year and reflect ongoing needs of the student.

The 2023 ESY Memo and forms will be available on the Special Education Forms website by 1/27/23.

If you have questions you can talk with your Teacher Specialist or reach out to Kristin Norris at kristin.norris@jordandistrict.org.

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District Special Education Staff,

Due to technical difficulties that we have experienced with EdPlan in addition to a meeting with the EdPlan group, it has been decided that  it would be in our best interest to switch back to Goalview for the time being. This switch will take place on Tuesday, January 17th. Please note the following:

  1. Progress Reports: Continue moving forward with progress reports for this quarter as previously planned. Click here for the template

  1. If possible, you should reschedule any meeting planned for Friday, January 13th until after the switch takes place. If you are unable to reschedule please make sure to download a hard copy of any generated documents from the meeting so that it can be uploaded to Goalview.

  1. Anything that has been created in EdPlan will be migrated over to Goalview in the next few weeks. This will be done at the district level.

  1. Both EdPlan and Goalview will be unavailable over the weekend. Goalview will be  available starting on the 17th.

  1. You will still be able to access EasyTrac as you did before using the link in Goalview. Everything that has been entered up to this point will still be there. You will not need to re-enter any information.

  1. New teachers will receive a condensed training in Goalview in the near future. Date and times will be forthcoming.

  1. For Kauri Sue Hamilton School and South Valley School please see your administrators for your process.

Thank you for your patience as we work on upgrading this system. We recognize that everyone has worked very hard to make this transition. Unfortunately, there are still some modifications that EdPlan needs to correct before the platform can meet the needs of our district.

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For those who don’t know about the UCET Conference, this is the annual, state-wide educational technology conference for teachers, coaches, and administrators. This fantastic conference is a wonderful opportunity to improve digital learning in your schools!

Digital Teaching and Learning (DTL) wants to ensure that one administrator, from each school, has the opportunity to attend the conference this March 14th and 15th. To that end, DTL is providing each school with a complimentary administrator registration. To apply for your complimentary registration, please fill out the form below. If you find you are unable to attend UCET, the registration may be transferred to another admin or educator in your building.

In addition to an administrator registration, DTL is also providing a complimentary registration for each digital coach (secondary)or instructional coach (elementary) in the district. For those in secondary, this also includes the required substitute for the days of the conference. Please use #5655 for the sub code. We are excited to have a huge presence at this year’s UCET Conference and can’t wait to strengthen the technology skills of our fantastic coaches!

You must apply by January 27, 2023 so we can secure your registration.

Apply for UCET 2023

Please contact Jared Covili, Digital Teaching and Learning Consultant, with any questions, jared.covili@jordandistrict.org.

UCET Flyer

 

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All elementary and middle school Safe Routes to School (SRTS) Plans are to be complete by Friday, January 20, 2023, to be implemented at the beginning of next school year.

An official Jordan School District SRTS Plan Form Google Doc has been created for each school and was shared with school administration in November 2022. Please manage the plan exclusively as a digital Google document. Please do not print and submit as a hardcopy if possible. The city engineering and police departments have been granted access to these same Google docs online.

Click HERE for the Utah Department of Transportation (UDOT) Online Map.

All school walk route maps and route text descriptions (under Public Notes tab) must be developed, updated and submitted each year on the UDOT online mapping Website.

See plan form for details.

If you change the username and password login information for your school, please notify us so that we can keep a record.

City Review Meetings
A virtual review meeting date is being scheduled with each city. School appointments with each city will be scheduled in alphabetical order by school name. You will be notified soon of the appointment date and time.

Please contact us with questions, or concerns:
Curtis Hagen, Staff Assistant of Auxiliary Services, 801-567-8752,
curtis.hagen@jordandistrict.org
Jeff Beesley, Risk Management Coordinator, 801-567-8876,
jeffrey.beesley@jordandistrict.org
Lance Everill, Emergency Operations Manager, 801-567-8623,
lance.everill@jordandistrict.org
Judy Bird, Administrative Assistant, 801-567-8625,
judy.bird@jordandistrict.org

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Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2023.  Budget transfers for this school year cannot be made after January 31.

The budget transfer form is attached.

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Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL
Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process starting February 1st by going to the USBE website.  You may begin reviewing the videos; however, license renewals cannot be submitted to the USBE before January 2023. The District HR Department will send you reminders in November, January, and March.  A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • Jan. 15, 2023: $300.00
  • Feb. 15, 2023: $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators. 

TEACHER TRANSFER FAIR
This year, the annual Teacher Transfer Fair is open to all CURRENT JSD teacher/educators AND student teachers, interns and those on a 1-year agreement.  This event is for current Jordan School District teachers/educators seeking a new teaching/assignment opportunity! The transfer fair will be combined for both elementary and secondary teachers/educators.

Please come prepared with:

  • Your JSD ID badge – required to gain entry, AND
  • Copies of your resume available to distribute.

Come explore your options in JORDAN SCHOOL DISTRICT!

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If you are a contracted employee and need to take Annual/Personal Leave before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
President’s Day February 20, 2023 Jan. 6 – Jan. 16, 2023

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Weather permitting, all locations are required to conduct a fire evacuation drill within the first 10 school days after the beginning of the new calendar year (after winter recess). If weather makes it difficult to conduct the drill within the first 10 days, please conduct it within a reasonably short period of time and document the reason for the delay when reporting the drill.

A fire drill in January may not be ideal due to winter weather. Try to select the best day according to the forecast. This is a great time to promote wearing coats and seasonal attire.

Notify the Jordan School District 24-hour Alarm Response 801-567-8865 a minimum of 30 minutes prior to the drill, so that the fire department is NOT dispatched unnecessarily.

Remember to record the drill using the Jordan School District report form on Google Drive, link:

2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Bookmark this form for future use. You can also use it to record related planning meetings before the drill, and debrief meetings afterward.

Contact Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

Published on

DATE:
December 6, 2022

TO:
Principals
Special Education Teachers (Resource & Cluster)

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2022-23 school year. You are required to complete and return the checklist to Jen Birrell for all Elementary teachers and Mikaylee Krebs for all Secondary teachers at the District Office by Friday, February 24, 2023. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school. 

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or Mikaylee Krebs 801-567-8356. jennifer.birrell@jordandistrict.org, mikaylee.krebs@jordandistrict.org 

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Volunteer reports need to be submitted to Insurance Services.

Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA Figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period August 1, 2022 to November 30, 2022.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2022.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Martin Luther King Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Martin Luther King January 16, 2023 Dec. 2 – Dec. 12, 2022

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

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Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.

Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.

Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.

Applications for 2023-2024 Sabbatical and Educational Leaves are due February 1, 2023. Additional questions can be referred to Chris Westra, 801-567-8657.