TO:
School Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Please see this flyer for our 2024-25 compliance workshops. Principals and admin over compliance can select one to attend.
TO:
School Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Please see this flyer for our 2024-25 compliance workshops. Principals and admin over compliance can select one to attend.
TO:
School Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Your ELD lead will have four meetings this year. The two Task force meetings are for a school team, including the administrator over compliance to also attend.
Our department will only pay for one sub for the ELD lead.
Administrators, the two ELD meetings are optional for you, but please encourage and support your ELD lead in coming and providing time in your faculty meetings after for your ELD lead to share the information.
ELD Lead
Task Force
The sub code is 7628 for half-day sub only. For additional information or questions, please reach out to your Language Teacher Specialist at lcs.jordandistrict.org/language.
TO:
Administrators
Administrative Assistants
FROM:
Katie Bastian, Director of Nutrition Services
After many years of successful Pan Sales, Nutrition Services is saying goodbye to our annual Pan Sale. Unfortunately the kitchen supply company that we have worked with will no longer be able to provide us equipment to sell to the public. We want to thank you and we appreciate all the support to our Pan Sale over years!
TO:
Administrators
Administrative Assistants
FROM:
Spencer Campbell, Principal of Kelsey Peak Virtual
Thanks for the opportunity to help train the administrators and admin assistants. The average Zoom attendance was 35 people per session, and attendees were administrators and administrative assistants throughout the district, including building-level employees, HR, the district office, teaching and learning, and other auxiliary offices. It was helpful on multiple levels. I sent out PD certificates to those who attended for re-licensure. Again, thanks for the opportunity.
TO:
All Administrators
FROM:
Brad Sorensen, Administrator of Schools
Mike Haynes, Director of Jordan Education Foundation
The Jordan Education Foundation would like to thank all of the administrators that helped with the service project on August 8, 2024. Everything turned out amazing. Here are the winners for the drawing. Look for your prizes to be delivered via district mail or in person.
VCBO Backpack | Derek Winder | West Jordan High |
Glenmoor Golf Hat | Denise White | Majestic Elementary |
Glenmoor Golf Hat | Mike Glenn | Mountain Creek Middle |
Glenmoor Golf Hat | Daniel Call | Copper Hills High |
Glenmoor Golf Hat | Mike Farnsworth | Copper Hills High |
Beach Towel | Josh Sullivan | Fox Hollow Elementary |
Beach Towel | Jared Covili | Teaching & Learning |
Beach Towel | Jennifer Ludlow | Oquirrh Elementary |
Beach Towel | Ivie Erickson | Bingham High |
Bose Speaker | Karen Egan | Rose Creek Elementary |
Golf Socks | Adrienne Yancey | South Jordan Elementary |
Golf Socks | Andrew Blanchard | Herriman High |
$100 Top Golf Certificate | Lauren Peacock | Copper Mountain Middle |
Golf Balls | Tim Heumann | Fort Herriman Middle |
Bose Headphones | Kasey Dahl | Bastian Elementary |
Ferrero Rocher Chocolate | Brady Bartholomew | Riverton High |
Fairfield by Marriott - 1 night stay | Kimberly Ranney | Copper Canyon Elementary |
Staybridge Suites - 1 night stay | Tyler Jones | Hidden Valley Middle |
Embassy Suites - 1 night stay | Meredith Doleac | Ridge View Elementary |
Home 2 Suites - 1 night stay | Amy Kinder | Teaching & Learning |
Hampton Inn - 1 night stay | Jeramie Velarde | ISS/Mail |
DATE:
August 15, 2024
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
McKinley Withers, Health and Wellness Consultant
SUBJECT:
Suicide Prevention & PBIS Funds Update
Administrators,
For the 2024-25 school year, funding for each school’s positive behavior plan has been renewed through the State’s E-cigarette and Nicotine Prevention Fund. As a reminder these funds can be used for the following purposes:
In addition to this, the State’s suicide prevention fund that has been previously allocated ($1000 per school) has NOT been renewed. These funds are not available for the 24-25 school year. Additional funds may become available through pending grants at which point schools will be notified.
TO:
Administrators
FROM:
Natalie Grange, Accountant/CPA
The 2024-2025 School allocations have been provided for your review. See attached file for allocations, your carryover balances, and estimated headcounts.
School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budgets will not be adjusted for the virtual schools.
Budget adjustments can be submitted, using the attached form, to Natalie.Grange@jordandistrict.org.
If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.
DATE:
Thursday, August 15, 2024
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Assessing Administrators’ Perspectives of Trauma-Informed Care in Utah Schools
Applicant: Rebecca Winters and Meagan Coalwell
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
School administrators will be asked to complete a 15-minute questionnaire.
Thank you for your assistance.
TO:
Administrators
FROM:
Steffany Ellsworth, Support Services Manager, Information Systems
Drumroll, please… Our district is using ParentSquare, the communication superhero your parents have been clamoring for! This tool is your new sidekick for connecting with families, sending a quick text, sharing epic student moments (think adorable pics), and rallying the troops through creative newsletters and posts. It’s already set up - so get ready to level up your parent engagement game, including texting parents in their preferred language!
How Do I Get There from Here?
Getting started is simple - Just visit ParentSquare.com/signin/, login using your Jordan District Google account and you’re officially connected to awesome classroom communication. ParentSquare works its magic on any device, so whether you’re a phone wiz, a laptop lover or tablet-trained, you’re good to go! Download the free mobile app for iOS or Android, or use ParentSquare from a web browser at ParentSquare.com/signin/.
What Can I Do with ParentSquare?
As a teacher, you have the ability to send both Posts and Direct Messages to your classroom’s families. Both options can be sent through email or text and can be translated to the parent’s preferred language. You can include calendar events to a post, allowing parents to quickly add events to their personal calendar, and even rsvp to your events. Parents can access messages via the ParentSquare app, however, those who do not register their account will still receive a text and email with your messages. Parents who do create an account can interact with your classroom by viewing photos, leaving comments on posts (only visible by you), messaging teachers, and managing their communication preferences.
Where Can I Learn More?
Transform yourself into a ParentSquare Pro! Access Teacher Training 101, self-paced modules, that can be completed in under 30 minutes. Be sure to select “Start Course.” After completing this course, you’ll be able to:
In addition, you can click on the question mark in the upper right corner within ParentSquare to search comprehensive help articles, see what’s new, or connect with ParentSquare’s amazing support team. If you find that your account, classroom, or parent contact data is incorrect, please reach out to the Information Systems help desk at 801-567-8737.
TO:
All Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
See attached for this week's reminder and additional information.
TO:
All Principals
All Assistant Principals
FROM:
Becky Gerber, Administrator of Schools
Please share the attached flyer with the future school leaders in your building. Applications are due soon.
The BYU School Leadership Program invites educators to learn from current school, district, state, and university leaders about becoming a principal. The Academy is a great way to get a taste of school leadership and learn best practices for applying to principal preparation programs and future leadership positions. The district will cover the cost of your substitute teacher, and BYU will award a $1,000 scholarship to any participants who are accepted to and attend BYU’s Masters of School Leadership Program.
APPLY BY AUGUST 29, 2024 - APPLICATION LINK
DATE:
August 5, 2024
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Ph.D., Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator
SUBJECT:
Mandatory DLM Training for Self-Contained Teachers
There will be two dates for the mandatory DLM training for all self-contained teachers. Teachers need only attend one of the two days. A link to sign up for the training will be sent to each self-contained teacher.
Option 1:
Date/Time: August 16 8:30 am - 11:30 am
Location: ASB Presentation Room (Room C-100)
Option 2:
Date/Time: August 30 12:00 pm - 3:00 pm
Location: ASB Presentation Room (Room C-100)
Please note that if teachers cannot attend the August 16th PD, they will need to get a substitute for August 30th. The Special Education Department will cover the costs of substitutes for licensed special education teachers who attend the August 30th training. Please use budget code 1292.
TO:
All Administrators
FROM:
Bonnie Brennan, Director of Insurance Services
For information regarding legal liability protection for school district employees, please review the following:
Legal Liability Protection for Public School Employees
You and your public school have broad liability coverage through the State Risk Management Fund, hereinafter the “Fund.”
Lawsuits are defended by the Litigation Division of the Utah Attorney General’s Office.
FUND COVERAGE SUMMARY
You have coverage through the Fund if a civil claim or a civil lawsuit for damages is brought against you for acts or omissions occurring:
You may have the following rights under the Governmental Immunity Act of Utah:
SECURING COVERAGE
To secure these rights you must:
WHAT IS NOT COVERED?
Your rights to defense and payment of claims or judgments do not cover acts or omissions involving:
Criminal and Occupational Defense Protection
The Fund does NOT provide an attorney or pay for attorneys’ fees incurred in defending a criminal case; or occupational licensing matter (i.e. Utah Professional Practices Advisory Commission); nor does it cover or pay for any fines, fees, or any other costs assessed in a criminal case or occupational licensing matter.
However, as a public-school employee, you may have the right under Utah Code 52-6 to recover reasonable attorneys’ fees and court costs from your employing school if the indictment or information is quashed, dismissed or results in an acquittal, unless it is quashed or dismissed on motion of the prosecuting attorney. This statute applies if the criminal charges are filed against you for acts or omissions occurring during the performance of your duties, within the scope of your employment, or under color of authority,
Additional Insurance Options
Civil Liability Coverages | Civil coverage not provided by Governmental Immunity Act Fund | Criminal Defense Coverages | |
---|---|---|---|
State Risk Fund |
Coverage for employees is generally consistent with the Utah Governmental Immunity Act and the statutory limitations of liability. Primary coverage includes General Liability; Auto Liability; Employment Practices Liability; Errors & Omissions; Directors & Officers; and Faithful Performance, generally with limits of $10 Million per occurrence. |
N/A | No criminal defense coverage. |
For additional information about your rights please see the following: The Utah Governmental Immunity Act, Utah Code 63G-7; Reimbursement of Criminal Defense Costs, Utah Code 52-6; Your Risk Manager or Business Official; or The Utah State Division of Risk Management 4315 S 2700 W Taylorsville, Utah 84129 (801) 957-7170
If you have any questions, please contact Bonnie Brennan, Director of Insurance Services, 801-567-8285 or bonnie.brennan@jordandistrict.org
DATE:
August 5, 2024
TO:
All School Administrators
FROM:
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
2024-2024 Clinical Support Specialist Calendar
Please be aware of the Clinical Support Specialist (CSS) meeting dates listed below. It is essential that school-based clinicians are allowed to prioritize these meetings to be current on best-practices relevant to their role.
CSTAG Level One and Two
CSS Team Trainings (1pm-3pm)
PLC Meetings (730am-830am)
Purpose of PLC’s: Case staffing and professional consultation
Should you have any questions please reach out to McKinley Withers at mckinley.withers@jordandistrict.org
DATE:
August 8, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Third Party Information Release Opt-Out
Parents (and students over the age of 18) have the right to opt-out of the release of their student’s directory information to third parties. This right is communicated to parents annually in the FERPA, PPRA, and Directory Information notices in the online “Registration for Schools” process.
Please see the memo below for all the details.
See flyer below for suggestions for ways to be more active and involved in improving the safety of our workplace.
DATE:
August 8, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
New Student Grade Level Placement
Age-Appropriate Chart” in the online Planning & Enrollment Manual). This would include students that enroll from another state or country. Exceptions include:
Jordan School District does NOT enroll:
If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see “Accelerations and Retentions” in the online Planning & Enrollment Manual).
Please contact Planning & Enrollment (801-567-8183) with any questions you may have.
DATE:
August 8, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Initial Enrollment Without Birth Certificate
Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify the enroller in writing that within 30 days the enroller shall provide to the school either: (a) a certified copy of the student's birth certificate; or (b) (i) other reliable proof of the student's: (A) identity; (B) biological age; and (C) relationship to the student's legally responsible individual; and (ii) an affidavit explaining the enroller's inability to produce a copy of the student's birth certificate.
The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.
When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:
In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:
Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.
The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website (http://planning.jordandistrict.org) in the School Resources section under the “Resources & Forms” tab.
If no documentation is available, code requires the school to assemble a review team to work with the enroller to determine the student’s biological age. Administrators should contact Planning & Enrollment for assistance with this process.
Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.
TO:
All School Administrators
FROM:
Travis Hamblin, Director of Student Services
ParentSquare, the communication suite that has replaced Skylert for the District, allows for a connection with Google Calendar (additional in-person and virtual trainings on ParentSquare are available through the beginning of the school year; see this JAM for more information). A single schoolwide calendar can be linked to ParentSquare for each entity to allow users to see school events from the ParentSquare dashboard.
Only one calendar can be linked from Google Calendar to ParentSquare, and this calendar should be a publicly accessible calendar of school events. In order for district events (such as school recesses) to appear in ParentSquare, they will need to be added to each school’s public Google Calendar.
There are two options for adding these events to your school’s public Google Calendar:
If any of the events in the files already exist on your calendar, a duplicate entry will be created that can be deleted later.
For directions on importing a file of events to Google Calendar, please follow the process outlined in “Step 2: Import events into Google Calendar” at this link: https://support.google.com/calendar/answer/37118. The calendar you select in Step 5 MUST be the public facing school calendar. Events will be added to whatever calendar you select and there is no easy way to “undo” this action.
Once the events have been imported into your school’s Google Calendar, an individual with administrator access rights to ParentSquare should follow the instructions below to connect the public Google calendar to ParentSquare:
Specific questions about ParentSquare should be directed to the Information Systems Help Desk at 88737. Questions about calendar dates should be directed to Caleb Olson at 88251.
TO:
Building & District Administrators
Administrative Assistants
FROM:
Caleb Olson, Consultant, Planning & Enrollment
The "Assistant Principal Directory" has been updated for 2024-25 and can be downloaded at the links below. These links will remain valid for the entire school year; if changes occur at your school, please communicate them to me so that I can make updates and upload the directory. The date of the last update is located at the bottom of each directory page.