Jordan School District
High school administrators:
Please support your students by visiting the Jordan District Art Show at the West Jordan Library/Viridian Center from April 6-17, 2020. Also, your students would love to see you at the awards ceremony on April 16, 2020 at 6:00 p.m. See flyer below for details.
DATE:
March 4, 2020
TO:
All School Administrators
All School Lead Administrative Assistants
FROM:
John Larsen, Business Administrator
Kurt Prusse, Director of Purchasing
Dan Ellis, Director of Accounting
SUBJECT:
School P-Card Authorization and Distribution
With more and more schools transitioning away from checkbooks to the consolidated financial system, we are pleased to expand the P-Card (procurement or purchasing card) option to more positions at schools.
The next page lists all school positions now authorized to have a P-Card and the allotted number of cards per school. The Principal, in consultation with the Lead Administrative Assistant, should determine who receives the allotment of cards among the positions listed. Just because a position is listed does not mean the person should receive a P-Card.
Although many would like to have P-Cards, it is simply not prudent to distribute large quantities of them. Therefore, we are targeting those positions we feel will benefit everyone the most (i.e. those making large numbers of small purchases throughout a year). Purchase Orders, NPOs, and reimbursing employees remains the better option instead of infrequent, irregular use of a P-Card.
This remains an optional program. If these positions do not need or want a P-Card, that is fine. Additionally, receiving a P-Card is a privilege not a right. If a supervisor, Accounting, or Purchasing feel the P-Card is being misused or that P-Card rules are not being followed, it can be revoked.
Thank you for your support, understanding, and assistance in this effort. If you have any questions or concerns, please call Kurt (x88701), Dan (x88389) or John (x88148).
DATE:
Thursday, February 20, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
School Administrator Exploration of JPAS Data
We are excited to announce the availability of a series of Tableau dashboards that contain JPAS data for the past three school years at the district, school and teacher levels. These dashboards may be found in the following location in your Tableau Viewer account:
For School-Level Aggregate Data:
Explore > JPAS Analysis, 2017-2019 > JPAS Analysis Dashboard, 2017-2019
For Teacher-Level Data:
Explore > JPAS Analysis, 2017-2019 > [Your School’s Name] JPAS Analysis – Teacher Level
Because school administrators have never had access to JPAS data like this before, the Evaluation, Research & Accountability Department is offering data exploration sessions to principals and assistant principals to assist them in better understanding the data and its implications for instruction and professional development. All school administrators are strongly encouraged to attend a session.
School administrators need only attend one session:
| Date | Time | Level | Comments |
| Tuesday, Mar. 24, 2020 | 8:00 - 11:00 am | Elementary | All sessions will be held at the ASB in PDC 103.
Register on JPLS using course # 101544.
School Administrators need attend only one session.
Bring a device and your Tableau login information. |
| 12:30 – 3:30 pm | Elementary | ||
| Wednesday, Mar. 25, 2020 | 8:00 - 11:00 am | Elementary | |
| 12:30 – 3:30 pm | Secondary | ||
| Thursday, Mar. 26, 2020 | 8:00 - 11:00 am | Secondary | |
| 12:30 – 3:30 pm | Secondary |
All Schools are invited to attend a training on the Milestone surveillance software. Principals, hall monitors, school resource officers, or the appropriate designee are welcome. Anyone who needs training on how to access the camera system, pull recordings, setting up views, and any additional questions you may have, please invite them.
Training will be approximately 60 minutes and will be held in the Presentation Room at the Auxiliary Services Building. Please use Entrance C.
Tuesday, March 3, 2020, 10:00 a.m.
DATE:
February 12, 2020
TO:
School Psychologists, Elementary Counselors, and School Social Workers
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
February School Psychologist, Elementary Counselor, and School Social Workers Meeting
A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, February 28, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Gayle Threet, JSD Project AWARE counselor, will provide us with training for working with children and youth whose parents are incarcerated, and Valerie Hale, Ph.D., a psychologist in private practice, will provide us with training on working with children and youth in high conflict divorce situations.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
The following is a new administrative assignment:
SECONDARY
As discussed in principals’ meeting, Jordan District has formed a contracted partnership with 13 community mental health providers. This is an exciting opportunity for our students and families! Schools will be able to refer students who have mental health needs to one of these providers through our mental health access program. These providers have agreed to see all of our District's referrals within 10 calendar days. Jordan District will pay for $800 of mental health services per student referred.
Please review the attached PowerPoint slides that explain the program. Referral forms are also attached for your reference and can be found at wellness.jordandistrict.org/educators.
If you have questions please contact McKinley Withers, mckinley.withers@jordandistrict.org, 801-567-8245, or Kevin Mossel, kevin.mossel@jordandistrict.org, 385-249-7932, or a member of the Health and Wellness Team.
If you'd like to have someone come to your school to explain the MHAP Process, please contact McKinley for a brief visit.
DATE:
Thursday, February 12, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Updated District and School Demographics Dashboard on Tableau
An updated dashboard containing October 1, 2019, enrollment counts for all schools has been pushed out to your Tableau Viewer accounts. This dashboard contains demographic data for each school from 2016 to 2020, including race, special education status, ELL status, and economically disadvantaged status.
Any questions regarding this demographic dashboard may be directed to Ben Jameson.
DATE:
February 13, 2020
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Elementary, Middle and High School Non-Transferred Student Files Retention Schedule
Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows (refer to “Cumulative Permanent Records Guidelines” and “Records Retention” in the Planning & Enrollment Manual).
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level. (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June). Once at the feeder high school the record shall be retained three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record. If you do not have a UTREX username/password, one may be requested from Information Systems at the principals written (e-mail) request.
Please contact Planning & Enrollment in Student Services at 801-567-8183 with any questions.
DATE:
February 13, 2020
TO:
Principals and Administrative Assistants
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Student Services
SUBJECT:
Residency Determinations
Please see attached memo.
DATE:
February 4, 2020
TO:
Middle and High School Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Textbook Transfers
This is a reminder that textbook fees need to be transferred out of the activity fee account and into the 9080 textbook account. The Financial Accounting Manual states on page 30:
“Because textbook fees are part of the registration fee, a journal entry must be made to transfer revenue from the activity account (program 2160) to the textbook account (program 9080) by debiting 21 R xxx 2160 1800 999 and crediting 21 R xxx 9080 1805 999 for the amount of the textbook fee times the finalized October 1 enrollment. In May, the accounting department will generate a memo to indicate the total dollar amount of textbook fees to be sent to the district by multiplying the textbook fee by the October 1 enrollment count. For convenience purposes, this amount is offset by fee waivers to be reimbursed by the district. Typically, the school will issue a check to the district for the net amount of these items. Any remaining balance (positive or negative) should be moved to the general account (program 2000).”
Also, attached are instructions to issue a check for the textbook fees when the billing statements are sent out in May. If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
DATE:
February 4, 2020
TO:
All Principals
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant of Planning and Enrollment
Scott Festin, Consultant of Planning and Enrollment
SUBJECT:
Student Enrollment for January 2020
Please see document below.
Please see document below.
February 22, 2020
8:30 AM - 4:00 PM
Utah Valley University: Clarke Building
800 W University Parkway, Orem
Registration fee of $55 covers a light breakfast, lunch, and conference materials.
See flyer below for details. Click HERE to go directly to the registration page.
Please see the updated list of supervisory assignments as of January 14, 2020.
DATE:
January 15, 2020
TO:
School Psychologists, Elementary Counselors, and School Social Workers
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
January School Psychologist, Elementary Counselor, and School Social Workers Meeting
A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, January 31, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Glenn Williams, 504 Teacher Specialist, will provide us with 504 Training—Part Two.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
DATE:
January 24, 2020
TO:
District Administration
FROM:
Shelley Nordick, PhD, Administrator, Teaching and Learning
SUBJECT:
Temporary Offices for Hidden Valley Middle School and the New West Jordan Elementary School
Arrangements have been made to accommodate Principal Shawn McLeod, Assistant Principal Amber Zdunich and Brenda Landeen, administrative assistant for Hidden Valley Middle School; and Tami Bird and her administrative assistant, Peggy Bawden, for the new West Jordan elementary school. They will be temporarily assigned to offices in the Auxiliary Services Building in Teaching and Learning area of the building.
Telephone numbers are as follows:
Shawn McLeod, Principal #41051
Amber Zdunich, Asst. Principal #41056
Brenda Landeen, Admin. Assistant #41052
Tami Bird, Principal #17470
Peggy Bawden, Admin. Assistant #17471
We know that every effort will be made to assist them all through this transition and facilitate the successful openings of these new schools.
Please see the document below for updated procedures.
The goal of this training will be to outline the hiring process from job posting to onboarding. Additional time will be provided to answer questions and offer support. All current Administrators are invited to attend. Please use this link to RSVP.
See flyer below for more details.
DATE:
January 16, 2020
TO:
Principals
Administrative Assistants
Registrars
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Planning and Enrollment Consultant
SUBJECT:
New Student Grade Level Placement
When a student enrolls in Jordan School District they should be placed according to their age (see “Appropriate Age Chart” in online Planning & Student Services Manual). This would include students that enroll from another state or country. Exceptions include:
Jordan School District does NOT enroll:
If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see “Accelerations and Retentions” in online Planning & Student Services Manual).
Please contact Student Services (801-567-8183) with any questions you may have.
