TO:
Administrators
FROM:
April Gaydosh, Administrator, Human Resources
Rebecca Lee, Administrator, Evaluations
Due Dates:
March 31st ALL Full Evaluations
May 31st ALL Interims & ESP Evaluations
Category: High School Deadline
Critical Needs Requests for Additional Instructional Assistants for 2025-26
DATE:
March 5, 2025
TO:
All Administrators
Administrative Assistants
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2025-26
Special Education Support Class Instructional Assistants for 2025-26
This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2025-26 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs. Please follow the attached directions carefully and have the needed information returned to your teacher specialist by the due date.
Critical Needs Requests due to your teacher specialist by Friday, March 28, 2025.
School External Auditor Visits March 17-24, 2025
DATE:
March 3, 2025
TO:
Applicable School Principals and Administrative Assistants
All Area Administrators of Schools and Administrative Assistants
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Natalie Grange, Accounting Administrator
SUBJECT:
School External Auditor Visits March 17-24, 2025
The external auditors (Squire & Company, PC) will be visiting the following schools on the dates indicated. They will be reviewing school fees (appropriate amount charged, waivers, etc.) and financial information. Once finished, the auditors will want a few minutes with the Principal. If the Principal is unavailable, an Assistant Principal may meet with them. The auditors are planning on coming to the schools in the order listed. Exact times of arrival will vary depending on length of stay at earlier schools and travel time. If you have any questions or if your administrative assistant will not be available, please call Natalie Grange at (801) 567-8312.
2024-25 Educator Directed 32 Paid Hours Plan – Log/Timesheet Due by April 11, 2025
TO:
All Administrators
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
Reminder! This deadline is approaching.
The LOG/TIMESHEET must be turned in to the school no later than April 11, 2025 so that amounts may be paid in the May 2025 paycheck. Hours must be completed before turning in the log/timesheet. Payroll will take the information for payment from the Google Sheet.
Please make sure to total the hours listed on the Log/Timesheet and put this number on the Google Sheet. Double check to make sure ALL employees to be paid are listed and that their hours worked are correct. If you have questions please reach out to Nadine Page at x88182 or nadine.page@jordandistrict.org.
Below you will find the original documents sent out at the beginning of the school year with all the guidelines. Here is the LINK to the original JAM that was sent with all instructions.
2025 Spring Recess Critical Day Annual/Personal Leave Lottery Request
TO:
All Administrators
All Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Spring Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Spring Recess Licensed |
April 1-4, 2025 | March 28 and April 7, 2025 | Feb. 16 – Feb. 26, 2025 |
| Spring Recess
ESP |
April 3-4, 2025 | March 28 and April 7, 2025 | Feb. 18 – Feb. 28, 2025 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
Special Education Budget Closeout for the 2024-25 School Year
DATE:
February 1, 2025
TO:
Principals
Special Education Staff
School Secretaries
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Closeout for the 2024-25 School Year
Please note that Special Education purchase orders/requisitions/reimbursement requests for the 2024-25 school year must be received by Thursday, March 6, 2025 @ 5:00 p.m. Remember that the SLPs/SLTs who received their legislative funds through the SpEd department this year are under these same guidelines and deadlines for those funds as well.
Please remember the following:
- Budgets are not carried over from one year to the next.
- Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
- Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 6th deadline.
- When ordering supplies, follow Skyward procedures.
- Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.
- Any purchases that were inadvertently charged to the Special Ed budget or do not qualify using the guidelines should be removed from the budget using a journal entry form prior to March 6th.
Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until late July.
As you close out your budgets for the current school year, please note the following:
- All purchase orders/requisitions, should be routed through Amanda Hamblin in the Special Education Department.
- Use the following codes for Purchase Orders/Requisitions, P-Cards, and ECHECKS submitted through the year.
Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:
| FUND | TYPE | LOCATION | PROGRAM | FUNCTION | OBJECT |
| 10 | E | (School #) | 1295 | 1090 | Use object code |
If you have questions regarding your Special Education budget, please contact Amanda Hamblin at
(801) 567-8177.
Licensed Early Notification Incentive – Final Tiered Deadline, February 15, 2025
TO:
Directors
Administrators
Administrative Assistants
FROM:
April Gaydosh, Administrator, Human Resources
Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.
LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:
- February 15, 2025 $200.00
The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.
Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.
School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.
2025-26 School LAND Trust & TSSA Plans – Due by March 21, 2025
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
Please take note of the following timeline items:
Watch the video below to prepare for reviewing the School LAND Trust program requirements.
Mar. 21 – 2025-26 Upcoming LAND Trust Plan and 2025-26 TSSA Plans are due to be completed and submitted. This date is necessary in order to get all of the approvals done and the Plans approved by the Board in order to receive funding for the 2025-26 school year.
Don't forget to add a Backup Plan to each goal. A sample Backup Plan can be seen HERE. School LAND Trust Plans submitted without the Backup Plans will be sent back for revision.
Send your SCC Signature Form to Nadine Page. Keep the original in the school for three (3) years.
Click on this LINK to access the file with the timeline, examples of level specific goals, how to add a Backup Plan, and the council signature form.
- Hints and Tips:
- Plans need to be student-centered
- Be specific in action steps and expenditures
- Have your SCC sign the signature form at your final meeting when you approve your plan (see the link above for the signature forms we've provided). Send a copy to Nadine Page when your plan is completed and submitted, no later than March 21, 2025. Keep the original in your school for three (3) years.
- I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under.
Please see the links below for everything you need to know about “Land Trust” and "TSSA".
2025 License Renewal Instructions
TO:
Administrators
FROM:
April Gaydosh, Administrator, Human Resources
Brittany Bauer, HR Recruiting
See the document below for license renewal instructions.
TSSP Application Deadlines
TO:
Directors
Administrators
Administrative Assistants
FROM:
April Gaydosh, Administrator, Human Resources
The Utah State Board of Education Teacher Salary Supplement Program (TSSP) qualifications and application deadlines are available for 2024-2025. The application deadlines are printed below. Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:
Application Term Dates
An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:
| Term | # of Payments | Application Available & Accepted | Application Deadline |
| Semester | 2 | Tuesday, October 1, 2024 6:00 AM | Friday, January 31, 2025 11:59 PM |
| Annual | 1 | Tuesday, October 1, 2024 6:00 AM | Wednesday, April 30, 2025 11:59 PM |
Please note that the 2024-2025 school year will be the final funding opportunity under the current TSSP. The Utah Legislature has approved the new Salary Supplement for Highly Needed Educators (SHiNE) Program in the 2024 session that will go into effect July 1, 2025.
Licensed Early Notification Incentive
TO:
Directors
Administrators
Administrative Assistants
FROM:
April Gaydosh, Administrator, Human Resources
Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.
LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:
- January 15, 2025 $300.00
- February 15, 2025 $200.00
The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.
Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.
School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.
Revised – 2025 President’s Day – Annual/Personal Leave Before/After a Critical Day
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| President’s Day (ESP & Licensed Elementary) |
February 17, 2025 | Feb. 14 and 18, 2025 | Jan. 4 – Jan. 14, 2025 |
| President’s Day (Licensed Secondary) |
February 17, 2025 | Feb. 13 and 18, 2025 | Jan. 4 – Jan. 14, 2025 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
Due Next Week – JEF Outstanding Educator Submission Form Submissions are due January 16, 2025
TO:
All Administrators
FROM:
Mike Haynes - Director, Jordan Education Foundation
The JEF Outstanding Educator Award Application is now open!
Nominations are due January 16, 2025.
Jordan Education Foundation recognizes and honors superior teachers with a track record of improving student achievement, using innovative instructional strategies and making a difference in the lives of their students.
One teacher from each school will be recognized with a crystal award and $500 cash prize. From these excellent candidates, the top 10-15 submissions will be selected by the JEF Awards Committee to attend a banquet in their honor and will receive an addition $500 cash prize ($1,000 total). Submissions received after January 16, will not be eligible for the banquet and additional cash award.
Guidelines and additional information can be found on the JEF Website: JEF Outstanding Educator Awards (PLEASE NOTE: THE 2024-2025 SUBMISSION FORM HAS BEEN REVISED)
Volunteer Hours – Due December 20, 2024
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
Volunteer reports need to be submitted to Insurance Services.
Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA Figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period August 1, 2024 to November 30, 2024.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 20, 2024.
If you have questions, I can be reached at bonnie.brennan@jordandistrict.org or (801) 567-8285.
Thank you.
2024-25 Full Evaluation Deadline
TO:
Administrators
FROM:
June LeMaster, Administrator, Human Resources
Rebecca Lee, Administrator, Evaluations
First Full Provisional/Probationary Evaluation Due Date
School Allocation Budget Transfers – Deadline January 31, 2025
TO:
Principals
Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2025.
Budget transfers for this school year cannot be made after January 31. The budget transfer form is attached.
2025 MLK Critical Day Annual/Personal Leave Before/After Critical Day
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after the MLK recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Martin Luther King
Licensed & ESP |
January 20, 2025 | Jan. 17 and 22, 2025 | Dec. 7 – Dec. 17, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
Payroll Certifications -Due December 6
DATE:
November 21, 2024
TO:
Administrators of Locations with Employees Paid with Federal Dollars
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
SUBJECT:
Federal Program Work Certification
Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of November 18, 2024. Certifications are due Friday, December 6, 2024.
Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312
2025-2026 Sabbatical and Educational Leave
TO:
Licensed Personnel
FROM:
Carolyn Gough, Administrator, Teaching and Learning
Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.
Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.
Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.
Applications for 2025-2026 Sabbatical and Educational Leaves are due February 1, 2025. Additional questions can be referred to Chris Westra, 801-567-8657.
2024-25 Licensed Early Notification Incentive
TO:
Directors
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Upcoming Events and Opportunities – LICENSED EARLY NOTIFICATION
Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.
LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:
- December 15, 2024 $500.00
- January 15, 2025 $300.00
- February 15, 2025 $200.00
The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.
Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.
School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.
