Jordan School District
TO:
All School and Department Administrative Assistants
FROM:
Jeri Gamble, Information Systems Support Services
Please be mindful of the finance year-end deadlines. Click here to see deadlines for May 29-June 5, along with Skyward rollover information.
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
We hope you found the new way to report volunteer hours a little easier. Because of the delay on the last request, it is already that time again.
I have included the instructions again for quick access. You will click on the link below to start the process. Use your district email address as your account. You will need to answer each of the questions before it will let you submit your report. If you don't have any hours to report in one of the categories you must enter a "0". We have listed many of the common programs that the amazing volunteers have taken on in the past. If there is another activity that is not listed, please click on "other" and provide more details.
Once you have all of the information added to the form, click "Submit" at the bottom and you are done. This report is due by Friday, June 20th.
If you have any questions, please contact Bonnie Brennan (801) 567-8285, bonnie.brennan@jordandistrict.org.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
With generous support from the Community Foundation of Utah, ISTE+ASCD will provide Utah educators with world class professional learning on computer science, computational thinking, artificial intelligence, and innovative strategies for using technology to transform learning at no cost to the district, school, or educator.
ISTE+ASCD is seeking Utah district and school partners to nominate cohorts of educators to participate in one of our incredible professional learning experiences in Fall 2025.
Transform Computer Science is an amazing opportunity for districts and schools to engage in paradigm-shifting professional learning at scale. ISTE+ASCD is excited to be a catalyst for transforming learning experiences in your school or district through technology and impactful pedagogy to support educator growth.
ISTE Certification
Internationally recognized credential for educators who have demonstrated mastery of the ISTE Standards and implemented innovative uses of technology to transform learning.
The Utah State Board of Education recognizes ISTE Certification as a competency pathway for the Educational Technology Endorsement. More information can be found here (https://www.schools.utah.gov/licensing/endorsements#item-d26e279) and here (https://www.schools.utah.gov/licensing/endorsements/Educational%20Technology%20Endorsement%20Specs.pdf).
To earn certification, educators complete 40 hours live, instructor-led professional learning over 10 weeks, then 40 hours to assemble an e-portfolio that includes artifacts and reflections on their learning over six months.
$1,000 stipend for successful completion ($500 upon completion of professional learning, $500 upon submission of e-portfolio)
Program Dates: 9/24/2025 - 12/5/2025 (professional learning course), 1/15/2026 - 7/31/2026 (portfolio)
Districts and schools may nominate cohorts of 5-15 educators to participate in Certification
If you are interested in being considered for the ISTE Certified Educator group from Jordan, please complete the following form by May 30th.
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Information Systems Support Services
Please be mindful of the Finance year end deadlines. Click here to see deadlines and information for May 15-22.
DATE:
May 8, 2025
TO:
Administrators of Locations with Employees Paid with Federal Dollars
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
SUBJECT:
Federal Program Work Certification
Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 8, 2025. Certifications are due Friday, May 30, 2025.
Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Information Systems Support Services
Please be mindful of the Finance year end deadlines. Click here to see deadlines and student fee information for May 8-15.
DATE:
May 5, 2025
TO:
Principals
School Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
SUBJECT:
Legislative Supply Envelope Review SY2024-2025
The District Accounting office will be reviewing 100% of schools this year because of the increased amounts distributed to educators through the legislative teacher supply program. Please see the attached memo outlining required documentation and deadlines.
Thanks for reading JAM! Be the first person to let Nadine Page (nadine.page@jordandistrict.org) know that you found this hidden message and your office wins a prize. - Prize has been claimed for this week. Try again next week.
TO:
School Principals
Administrative Assistants
FROM:
Katie Bastian, Director of Nutrition Services
The State Office of Education and Utah Workforce Services has asked that we share the included flyers with our district. Additional Utah SUN Bucks (Summer EBT) information is available on our Nutrition Services Website.
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Information Systems Support Services
Please be mindful of the Finance year-end deadlines. Click here to see deadlines for May 1-8.
DATE:
April 24, 2025
TO:
All Principals
Department Directors
School Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
SUBJECT:
Requests for 2025-2026 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2025-2026 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2024-2025 contract year will be emailed to you for review on Monday, April 28, 2025. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.
AG/bb
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
We have a new process to report your volunteer hours. You will click on the link below to start the process. Use your district email address as your account. You will need to answer each of the questions before it will let you submit your report. If you don't have any hours to report in one of the categories you must enter a "0". We have listed many of the common programs that the amazing volunteers have taken on in the past. If there is another activity that is not listed, please click on "other" and provide more details.
Once you have all of the information added to the form, click "Submit" at the bottom and you are done. This report is due by Friday, May 2nd.
We hope this process makes your job a little easier. If you have any questions, please contact Bonnie Brennan (801) 567-8285, bonnie.brennan@jordandistrict.org.
TO:
Principals and Department Heads
FROM:
Mike Haynes - Director, Jordan Education Foundation
Outstanding ESP nominations are open! Is there someone in your school or department who goes the extra mile? Someone who works behind the scenes making everyone else's job easier? Nominate them today for Jordan Education Foundation's annual ESP Awards. To submit a nomination, go to our website: Education Support Professional Recognition
Nominations close on April 30th, so get your nominations in today!
DATE:
April 14, 2025
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets & Audits
April Gaydosh, Administrator, Human Resources
Steffany Ellsworth, Manager, Information Systems
Bonnie Brennan, Director of Insurance Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the attached critical deadlines regarding the financial year-end processes for the 2024-25 year. Please review these dates as they could have a major effect on your location’s ability to operate.
DATE:
April 2025
TO:
High School Principals, Assistant Principals, Counselors and Registrars
FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Specialist
Jacinto Peterson, Principal, Valley High School
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School
Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:
May 12, 2025
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.
All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.
May 19, 2025
Deadline for official transfer of student to Valley High School. All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted, and student is withdrawn from their boundary school. Valley High School registrar will complete all transfers on May 22nd.
May 28, 2025
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m. or 3:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
June 3, 2025
Valley High School Graduation Ceremony 9:00 a.m.
Real Salt Lake Training Academy
Zion’s Bank Stadium, REAL Academy (14787 Academy Parkway, Herriman, UT)
June 4, 2025
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
*Attached are instructions and the application for a 24-credit diploma through Valley High School.
DATE:
April 7, 2025
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
End of Year SCRAM Detail Report
All Special Education providers will receive a copy of this memo to review for year-end SCRAM procedures. Please read it carefully as several items have been modified/updated to include new procedures implemented with our Embrace program. The SCRAM report will be sent to the team leader for each school via District Mail. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. Scram reports and corrections are due no later than Friday, May 2, 2025.
Please work together as a team and only return one copy of the report with all corrections for each school.
NEW PROCEDURE AS OF APRIL 2025:
For the remainder of this school year and going forward our procedure will be to submit SCRAM electronically through Embrace only. It is no longer required to continue to submit the paper version. If there are inconsistencies in the submission of Embrace SCRAM we will once again need to implement the paper SCRAM.
Please read the attached Memo and tip sheet for more information before you proceed with the SCRAM report.
Submit all SCRAM changes and/or corrections AND the signed SCRAM report to Jen Warkentine at the District Office.
If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207 or jen.warkentine@jordandistrict.org.
All SCRAM reports and SCRAM document changes must be received by the Special Education Office no later than Friday, May 2, 2025.
TO:
All Administrators
All Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Impacted Days | Window |
| Memorial Day | May 26, 2025 | May 23 and 27, 2025 | April 12 – April 22, 2025 |
Licensed Annual/Personal Leave Taken on a Critical Day 2024-2025
TO:
Administrators
FROM:
April Gaydosh, Administrator, Human Resources
Rebecca Lee, Administrator, Evaluations
Due Dates:
March 31st ALL Full Evaluations
May 31st ALL Interims & ESP Evaluations
DATE:
March 5, 2025
TO:
All Administrators
Administrative Assistants
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2025-26
Special Education Support Class Instructional Assistants for 2025-26
This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2025-26 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs. Please follow the attached directions carefully and have the needed information returned to your teacher specialist by the due date.
Critical Needs Requests due to your teacher specialist by Friday, March 28, 2025.
DATE:
March 3, 2025
TO:
Applicable School Principals and Administrative Assistants
All Area Administrators of Schools and Administrative Assistants
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Natalie Grange, Accounting Administrator
SUBJECT:
School External Auditor Visits March 17-24, 2025
The external auditors (Squire & Company, PC) will be visiting the following schools on the dates indicated. They will be reviewing school fees (appropriate amount charged, waivers, etc.) and financial information. Once finished, the auditors will want a few minutes with the Principal. If the Principal is unavailable, an Assistant Principal may meet with them. The auditors are planning on coming to the schools in the order listed. Exact times of arrival will vary depending on length of stay at earlier schools and travel time. If you have any questions or if your administrative assistant will not be available, please call Natalie Grange at (801) 567-8312.
TO:
All Administrators
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
The LOG/TIMESHEET must be turned in to the school no later than April 11, 2025 so that amounts may be paid in the May 2025 paycheck. Hours must be completed before turning in the log/timesheet. Payroll will take the information for payment from the Google Sheet.
Please make sure to total the hours listed on the Log/Timesheet and put this number on the Google Sheet. Double check to make sure ALL employees to be paid are listed and that their hours worked are correct. If you have questions please reach out to Nadine Page at x88182 or nadine.page@jordandistrict.org.
Below you will find the original documents sent out at the beginning of the school year with all the guidelines. Here is the LINK to the original JAM that was sent with all instructions.
