Jordan School District
DATE:
March 2, 2020
TO:
All Principals
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant of Planning and Enrollment
Scott Festin, Consultant of Planning and Enrollment
SUBJECT:
Student Enrollment for February 2020
Please see document below.
Please see document below.
DATE:
March 4, 2020
TO:
All School Administrators
All School Lead Administrative Assistants
FROM:
John Larsen, Business Administrator
Kurt Prusse, Director of Purchasing
Dan Ellis, Director of Accounting
SUBJECT:
School P-Card Authorization and Distribution
With more and more schools transitioning away from checkbooks to the consolidated financial system, we are pleased to expand the P-Card (procurement or purchasing card) option to more positions at schools.
The next page lists all school positions now authorized to have a P-Card and the allotted number of cards per school. The Principal, in consultation with the Lead Administrative Assistant, should determine who receives the allotment of cards among the positions listed. Just because a position is listed does not mean the person should receive a P-Card.
Although many would like to have P-Cards, it is simply not prudent to distribute large quantities of them. Therefore, we are targeting those positions we feel will benefit everyone the most (i.e. those making large numbers of small purchases throughout a year). Purchase Orders, NPOs, and reimbursing employees remains the better option instead of infrequent, irregular use of a P-Card.
This remains an optional program. If these positions do not need or want a P-Card, that is fine. Additionally, receiving a P-Card is a privilege not a right. If a supervisor, Accounting, or Purchasing feel the P-Card is being misused or that P-Card rules are not being followed, it can be revoked.
Thank you for your support, understanding, and assistance in this effort. If you have any questions or concerns, please call Kurt (x88701), Dan (x88389) or John (x88148).
DATE:
Thursday, February 20, 2020
TO:
Elementary Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
MOY Acadience Reading Dashboards
A new series of dashboards containing an analysis of district and school BOY and MOY Acadience Reading data have been released to elementary school administrator Tableau Viewer accounts. These dashboards may be found at the following location in your Tableau Viewer account:
Explore > 2020 BOY and MOY Acadience Reading Analysis > 2020 Acadience Reading MOY Analysis
This dashboard contains data related to proficiency and growth for both the BOY and MOY benchmark periods at the school and district levels. In addition, school administrators may view data by grade level measure. An achievement gap analysis is also available for the following student groups: students with a disability, economically disadvantaged, ELL, gender and race/minority.
Explore > 2020 BOY and MOY Acadience Reading Analysis > 2020 Acadience Reading Goals for District and Schools
This dashboard contains a progress report for the district and each school on how close they are to meeting the state goals. In addition, there is a very interesting dashboard that compares district and school growth to the national average for each composite score level.
Explore > 2020 BOY and MOY Acadience Reading Analysis > [Your School’s Name] – Teacher and Student Level MOY Acadience Reading Data > Teacher and Student Level Data
This dashboard contains BOY and MOY data by teacher and student. chool administrators may filter down to teacher and class as well as student groups to see both proficiency and growth scores. Using the student group filters, school administrators may also identify students who are in need of extra time and support. In addition, school administrators may view a proficiency movement dashboard (similar to the Correlation Report on Amplify).
Please contact Ben Jameson in the Evaluation, Research & Accountability Department with any questions about these dashboards or if you would like to schedule a time to explore your data together.
DATE:
Thursday, February 20, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
School Administrator Exploration of JPAS Data
We are excited to announce the availability of a series of Tableau dashboards that contain JPAS data for the past three school years at the district, school and teacher levels. These dashboards may be found in the following location in your Tableau Viewer account:
For School-Level Aggregate Data:
Explore > JPAS Analysis, 2017-2019 > JPAS Analysis Dashboard, 2017-2019
For Teacher-Level Data:
Explore > JPAS Analysis, 2017-2019 > [Your School’s Name] JPAS Analysis – Teacher Level
Because school administrators have never had access to JPAS data like this before, the Evaluation, Research & Accountability Department is offering data exploration sessions to principals and assistant principals to assist them in better understanding the data and its implications for instruction and professional development. All school administrators are strongly encouraged to attend a session.
School administrators need only attend one session:
| Date | Time | Level | Comments |
| Tuesday, Mar. 24, 2020 | 8:00 - 11:00 am | Elementary | All sessions will be held at the ASB in PDC 103.
Register on JPLS using course # 101544.
School Administrators need attend only one session.
Bring a device and your Tableau login information. |
| 12:30 – 3:30 pm | Elementary | ||
| Wednesday, Mar. 25, 2020 | 8:00 - 11:00 am | Elementary | |
| 12:30 – 3:30 pm | Secondary | ||
| Thursday, Mar. 26, 2020 | 8:00 - 11:00 am | Secondary | |
| 12:30 – 3:30 pm | Secondary |
All Schools are invited to attend a training on the Milestone surveillance software. Principals, hall monitors, school resource officers, or the appropriate designee are welcome. Anyone who needs training on how to access the camera system, pull recordings, setting up views, and any additional questions you may have, please invite them.
Training will be approximately 60 minutes and will be held in the Presentation Room at the Auxiliary Services Building. Please use Entrance C.
Tuesday, March 3, 2020, 10:00 a.m.
DATE:
February 12, 2020
TO:
School Psychologists, Elementary Counselors, and School Social Workers
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
February School Psychologist, Elementary Counselor, and School Social Workers Meeting
A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, February 28, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Gayle Threet, JSD Project AWARE counselor, will provide us with training for working with children and youth whose parents are incarcerated, and Valerie Hale, Ph.D., a psychologist in private practice, will provide us with training on working with children and youth in high conflict divorce situations.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
The following is a new administrative assignment:
SECONDARY
As discussed in principals’ meeting, Jordan District has formed a contracted partnership with 13 community mental health providers. This is an exciting opportunity for our students and families! Schools will be able to refer students who have mental health needs to one of these providers through our mental health access program. These providers have agreed to see all of our District's referrals within 10 calendar days. Jordan District will pay for $800 of mental health services per student referred.
Please review the attached PowerPoint slides that explain the program. Referral forms are also attached for your reference and can be found at wellness.jordandistrict.org/educators.
If you have questions please contact McKinley Withers, mckinley.withers@jordandistrict.org, 801-567-8245, or Kevin Mossel, kevin.mossel@jordandistrict.org, 385-249-7932, or a member of the Health and Wellness Team.
If you'd like to have someone come to your school to explain the MHAP Process, please contact McKinley for a brief visit.
See flyer below for details. This is a makeup for the meeting that was cancelled due to the snow day.
February 19
10:00-11:00 or 2:00-3:00
ASB PDC Room 102
DATE:
Thursday, February 12, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Updated District and School Demographics Dashboard on Tableau
An updated dashboard containing October 1, 2019, enrollment counts for all schools has been pushed out to your Tableau Viewer accounts. This dashboard contains demographic data for each school from 2016 to 2020, including race, special education status, ELL status, and economically disadvantaged status.
Any questions regarding this demographic dashboard may be directed to Ben Jameson.
DATE:
February 13, 2020
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Elementary, Middle and High School Non-Transferred Student Files Retention Schedule
Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows (refer to “Cumulative Permanent Records Guidelines” and “Records Retention” in the Planning & Enrollment Manual).
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level. (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June). Once at the feeder high school the record shall be retained three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record. If you do not have a UTREX username/password, one may be requested from Information Systems at the principals written (e-mail) request.
Please contact Planning & Enrollment in Student Services at 801-567-8183 with any questions.
DATE:
February 13, 2020
TO:
Principals and Administrative Assistants
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Student Services
SUBJECT:
Residency Determinations
Please see attached memo.
DATE:
Thursday, February 13, 2020
TO:
Elementary Principals
FROM:
Shelley Nordick, Ph. D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Acadience Reading Training for Classroom Aides – Winter 2020
With the growing importance of progress monitoring students between Acadience Reading benchmark periods, we realize that many schools are utilizing classroom aides to progress monitor students who are Below and Well Below Benchmark. To lighten the burden on schools to provide the necessary test administration training to these classroom aides, the Evaluation, Research & Accountability Department will provide a three-hour hands-on training to school personnel responsible for administering Acadience Reading progress monitoring. While this is not a mandatory training, we encourage schools to send aides that are new to progress monitoring or have never been formally trained.
Classroom aides may attend the training as part of their normal contracted hours. There is no funding to pay them outside of their contracted hours, though schools may use their allotted testing pool hours to cover these extra hours for training. Classroom teachers may also attend the training, but schools will be responsible to cover the cost of a substitute or pay for off-track year-round teachers. It is not recommended that schools use their testing pool hours to cover the cost of training for teachers.
Training participants may register for one of the sessions listed below on JPLS (course #101543):
| Date | Location | Time | Comments |
| Tuesday, Feb. 18 | ASB PDC 101 | 8:00 – 11:00 am | All of the sessions are the same. Participants need attend only one session.
Register on JPLS using course #101543.
Sections are capped at 25 participants. |
| Wednesday, Feb. 19 | ASB PDC 101 | 8:00 – 11:00 am | |
| 12:00 – 3:00 pm | |||
| Thursday, Feb. 20 | ASB PDC 101 | 8:00 – 11:00 am |
Please contact Shannon Johnson (801-567-8873 or shannon.johnson@jordandistrict.org) or Ben Jameson with any questions.
DATE:
Thursday, February 13, 2020
TO:
Elementary School Principals
FROM:
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: cHIE-Based Shared-Care Collaborative Pediatrict Patient Summary
Applicant: Teresa Taft, University of Utah Department of Biomedical Informatics & Pediatrics
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve focus group discussions involving school personnel filling diverse roles (i.e., principal, nurse, psychologist, counselor, teacher, etc.).
Thank you for your assistance.
DATE:
February 4, 2020
TO:
All Principals
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant of Planning and Enrollment
Scott Festin, Consultant of Planning and Enrollment
SUBJECT:
Student Enrollment for January 2020
Please see document below.
Please see document below.
February 22, 2020
8:30 AM - 4:00 PM
Utah Valley University: Clarke Building
800 W University Parkway, Orem
Registration fee of $55 covers a light breakfast, lunch, and conference materials.
See flyer below for details. Click HERE to go directly to the registration page.
Please see the updated list of supervisory assignments as of January 14, 2020.
DATE:
January 15, 2020
TO:
School Psychologists, Elementary Counselors, and School Social Workers
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
January School Psychologist, Elementary Counselor, and School Social Workers Meeting
A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, January 31, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Glenn Williams, 504 Teacher Specialist, will provide us with 504 Training—Part Two.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
