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Category: Elementary Deadline

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2021-22 Crucial Concerns Annual Policy Review

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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DATE:  
October 27, 2021

TO:  
Department Directors/Administrators

FROM:   
HR Administrators

SUBJECT:     
FTE Audit Report 2021-22

Electronic FTE Audit Process:

  • November 1, 2021 – HR will share with directors and department administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • November 8, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR.

Thank you for your time and assistance.

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School LAND Trust Items Due by October 1

Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites

Online Council Membership Form
From the LAND Trust State Office: Consistent with Utah Code and State Board rule, the Council Membership is due to be submitted on the website by October 1. To the extent possible, please complete that entry as soon as possible. The Principal Assurance statement is required but not by October 1. It is not working and is not saving data. Please let that go for a later entry. We expect that it could be submitted with the Final Report after the Winter Break.

Link to 2021 Fall School LAND Trust Timeline and Deadlines - previous JAM

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Reminder:

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.

Verify that at least three of the people listed will still be certified by the end of the 2021-22 school year. The certifications need to stay current for the entire school year.

Information regarding the CPR/First Aid certification process can be found here.

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DATE:   
September 14, 2021

TO:
Elementary School Principals

FROM:
Paul Bergera, Director of Transportation
Kathy S. Jones, Trainer/Risk Coordinator of Transportation

SUBJECT:
“Safety in the Schools” – Bus Safety Video

Utah State Standards for school buses require students to receive annual bus safety instruction.

This year, bus safety instruction and awareness for students in grades K-6 will come in the form of a video. The video is available at the following link for each individual teacher to present to his or her class.

https://www.youtube.com/watch?v=w-xtDcfE5sw&feature=emb_logo

In addition, please require all teachers in grades K-1 to have their students watch the Winnie the Pooh video at the link provided below.

https://www.youtube.com/watch?v=UF_3MrYXDw4

When every teacher in grades K-6 has shown the video(s) to his or her class, please send a quick email confirmation to tammy.spearman@jordandistrict.org indicating that your school has completed this process.

Feel free to contact Denise Dallin in the Transportation Training Department at (801) 567-8856 with any questions you may have.

We would like to have this completed and turned into the Utah State Office by September 30, 2021.

Thank you for helping Jordan School District achieve “Safety in the Schools”.

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DATE:  
September 14, 2021

TO: 
All Principals

FROM:   
Dr. Anthony Godfrey, Superintendent of Schools

SUBJECT: 
Licensed Employee Advisory Committee for the Board

The Board of Education has an advisory committee made up of licensed employees from every school in the District. The purpose of this committee is to advise the Board regarding issues that affect licensed employees (salaries, grants, leave, etc.). Representatives will meet four times during the year and will be compensated at their hourly rate for participation. The first meeting will be held October 7, 2021 at the JATC-S from 4:00-6:00 p.m.

Elementary and special schools, Valley High, and JATCs (North and South) will send one representative; middle schools two; and high schools three. Help us in selecting the assigned number of representatives from your school by using the following process. Please adhere to these procedures exactly as outlined.

Nomination

Elementary and special schools, Valley High, and JATCs (North and South) will need a minimum of two nominees; middle schools a minimum of three; and high schools a minimum of four. Additional nominees are at your discretion.

  1. Invite licensed employees to nominate, by secret ballot, the name of the licensed employee they would like to represent your school. Administrators are not eligible to serve on this committee.
  2. Ask those nominated if they would be willing to serve. Serving as a committee member is not mandatory. If a licensed employee is unwilling or unable to serve, ask the next highest vote receiver, until you have the desired number of nominees.

Voting

  1. Prepare a secret ballot for each licensed employee (including administrators) with the names of the nominees. The Board would prefer this be done by secret ballot to ensure that no employee feels pressure to vote for a particular nominee.
  2. All licensed employees at elementary and special schools, Valley High, and JATCs (North and South) should be encouraged to vote for one nominee; middle school licensed employees two; and high school licensed employees three.
  3. Tally the results.
  4. For elementary and special schools, Valley High, and JATCs (North and South) the top vote receiver is the representative and the next highest will serve as an alternate.
  5. For middle schools, the top two vote receivers are the representatives and the next highest will serve as an alternate.
  6. For high schools, the top three vote receivers are the representatives and the next highest will serve as an alternate.
  7. Keep all ballots on file that are turned in.

Please inform the representatives, the alternate, your faculty, and send a copy of the results to Roxane Siggard (roxane.siggard@jordandistrict.org) by September 24, 2021.

Representatives will be contacted with meeting dates, times, and location. The first meeting will be held on Thursday, October 7, 2021 from 4:00-6:00 p.m. at the JATC-S.

Thank you for your help with this matter. We are confident that this advisory committee will have a positive impact on the lives of our educators.

 

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As we continue on our JELL journey this year, we are excited to start looking at which Power Standards schools have in common. Please forward this link to one member of each grade level team, and ask them to mark each standard that their team has selected as a Power Standard this year. Assuming they already have all of their Power Standards selected, this survey should only take a few minutes.

Our goal is to have a response from one teacher from each grade level per school by Friday, September 10th.

2021-2022 Power Standard Survey Link:
https://forms.gle/q3aqYCr7xEuqVhdw6

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School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • September 20, 2021 – HR will share with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 1, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR administrators to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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Principals: Please take note of the new deadline of October 1, 2021 to have all required items on your school website. Other due dates for the 2021-22 school year are also listed.

FAQ - Answers from the State LAND Trust Office

  1. The prior and current School LAND Trust reports, current and prior council members, along with the school’s funding for five years are available when you go to the login page. Choose Public Reports on the right column before you login. Choosing School Plan will produce a Final Report if one has been submitted.
  2. Current School Plans may now be amended online, as needed. You will see a link at the top and side menu on the school page when you are logged in.
  3. You may want to wait until September 23rdto enter the Council Membership and Principal Assurance. We have encountered a bug in the system that should be resolved by then. (The principal assurance is still not working. Please complete the council membership for right now.)
  4. Parent_Licensed on Council Membership Form under Parent Type. This indicates a parent in your school, on your School Community Council, that is employed at a different school within the District. When employed at a different school they can count as a parent on your SCC.

October 1 (Prior due date was October 20)

Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites

Note:  Website compliance review (by the State) will be conducted beginning October 4, 2021.

Online Council Membership Form that now includes an Assurance Statement by the principal. You only need to add in your council members. You don't send the form to them. That happens in the spring. Then sign for the principal assurance and this part is done.

February 11, 2022 - Online 2020-21 Final Report Due

Date for online Final Report on 2020-2021 School Plan Implementation
Available on the State website January 15, 2022. School LAND Trust Final Report for 2020-21 must be completed by February 11, 2022.

March 25, 2022 - School LAND Trust and TSSA Plan for 2022-23 Due

Date for Upcoming School Plan 2022-2023 and Completed Council Signature Form - due online by March 25, 2022.
Available to submit when Final Report review is complete.

 

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If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Fall Recess

(All 242, 245 Contracts)

 October 21-22, 2021 Sept. 6 – Sept. 16, 2021
Fall Recess

(180, 184, 187, 207, 206 Contracts)

 October 18-22, 2021 Sept. 3 – Sept. 13, 2021

https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-21-22-updated-1.pdf

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DATE: 
August 25, 2021

TO: 
All administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:   
Last Chance! Educator Wellness Representative Opportunity

During the 2020-21 school year, Health and Wellness began a new initiative that allowed schools to select an “Educator Wellness Representative.” Almost all of our District’s schools selected a representative. This group of wellness reps met monthly throughout the school year and collaborated with PEHP, Blomquist Hale, and others to offer opportunities to enhance individual wellness for employees. Wellness reps led efforts across the District that were tailored to their school and several schools secured additional grant funds through this initiative to support their fellow educators.

For the 2021-22 school year we will be able to offer this again!

The purpose of the Educator Wellness Representative initiative is to increase educator wellness by enhancing wellness education and mental health awareness among the school’s adult staff. As part of the initiative, each school may nominate one or two adult staff members (non-administrative) per school as “Educator Wellness Representatives.” Review the information below if you would like to take advantage of this opportunity:

-Each school will receive up to $500 in stipends paid directly to their wellness reps (each wellness representative will receive $250).

-Your wellness representatives do not need to have a background in mental health, it’s best to choose someone who is excited about adult wellness and would take initiative at your school.

-Each school that selects wellness representatives will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings beginning with a virtual kick-off on September 8th from 4:00-4:30. Wellness reps can split meetings/trainings as their schedule requires if there are two per school.

-It will be expected that your school's wellness representatives will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness throughout the school year.

To select your wellness representative(s), please fill out this short Google Form by September 3rd. If you have questions, please contact McKinley Withers, 801-567-8245.

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DATE:  
August 19, 2021

TO:  
All Principals, Jordan School District

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $22.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.

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Elementary Principals:

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. Following are additional details and clarification for the implementation of this payment.

  • Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage.
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • All elementary school Special Education cluster teachers are eligible for an $800 stipend.
  • Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend but should not be required to do so.
  • Administrators and classified staff are not eligible for a stipend.
  • The stipend will be paid out on September paychecks.
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
  • Special Education cluster teachers cannot give up their parking lot duty assignment.
  • Stipends for parking lot duty are included in retirement pay calculations.

In order to streamline payment, please ask your administrative assistant to complete the attached Excel workbook. Please scan the completed submission sheet and send with your regular September payroll to the Payroll Department by September 2, 2021 so that teachers can be paid the stipend on their September 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, or increments of $400) the teacher should be paid.

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131

Please contact your Administrator of Schools with any questions.

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Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1 through October 31, 2021.

JEF funding will be awarded through Monday, November 19, 2021 – as long as funds are available. The funding period will end before November 19 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!

We are again using DONORS CHOOSE this year to increase the number of grants awarded to Jordan District teachers. For the past 3 years, our donated funds have been doubled and in some cases tripled using DONORS CHOOSE. This year we hope to do the same or better by capturing additional funds from more matching programs. Historically there are various major foundations (Gates, Chevron, Twitter and others) that pick out a random day or period of time to match projects that are listed with Donors Choose. JEF would like to contribute to these match's so APPLY EARLY IN AUGUST.

2021-22 Classroom Grant Application Process:

Step 1 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 2 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 3 Provide contact and project-specific information and the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5 Submit application to JEF

JEF will fund UP TO $500 per applicant or $1500 per team of three (3) or more (or department application) to maximize use of the matching funds. Please limit grant requests to $500 per application (or $1500 per team or department).

Restrictions: The following categories are not eligible for funding: Salaries, honorariums, stipends, educator travel, field trips, incentive awards, and food.

We are excited to read your applications and discover projects JSD teachers use to educate our students! We love to fund CLASSROOM GRANTS!

If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.

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Last Call ~ Get your registration completed by July 26th!

We are excited to hold the first (and maybe last) cornhole tournament at our Administrative Leadership Conference on Wednesday, August 4th, at Mountain Ridge High School. Whether you are familiar with cornhole or this is the first you've heard about it, we want everyone to participate!

Click Here to go to the registration form! Please complete the form by July 26th!