Each year, we are required to inform parents of their student’s Acadience testing results after each testing window closes. The included letters can be placed on school letterhead and signed by the school administrator. The letters, to parents, should be sent home with students by October 30. Letters may be sent home with students and do not need to be mailed.
Category: Elementary Deadline
Important Payroll Dates for October 2020
Please see document below for important dates and reminders.
School LAND Trust Fall Reports Due October 20, 2020
The State LAND Trust fall reports are due October 20, 2020. Please see information below regarding what reports are due and how to complete them. Due to the State website going offline for upgrades, the Final Report for 2019-2020 won't be due until February 5, 2021. The State website should be back up by January 15 for you to begin entering your Final Report. Please call Nadine Page with any questions you may have, 801.567.8186 (x88186).
Mountain America Credit Union Offers Grants to Educators – Due October 9, 2020
MACU is offering grants to educators. Please go to this LINK for more information. The deadline to apply is October 9, 2020.
2020-21 TSSA Plan Updates – Due October 1, 2020
Please update TSSA plans according to the 2020-2021 TSSA allocations provided in the August 20th JAM. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Updates should be completed by October 1 to meet USBE deadlines. Contact your AOS once your plan is updated.
10-Day Accounting and September 9, 2020 Count
DATE:
September 3, 2020
TO:
Principals
Administrative Assistants
Attendance Secretaries
Registrars
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
10-Day Accounting and September 9, 2020 Count
Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.
This year, USBE has required an official count on September 9, 2020 (in addition to the formal October 1 count). This means that all 10-day drops must be processed in a timely manner at the end of the 10th day (High Schools: Friday, September 4, 2020; Elementary and Middle Schools: Tuesday, September 8, 2020). The early timing of the September 9 count count does not allow for a delay in processing 10-day drops.
Please ensure that all staff members with responsibility for processing the drops are aware of the deadline and the need for accuracy and efficiency this year. More information on the 10-day drop process can be found on the Planning & Enrollment website by searching for “10-Day Accounting.”
Parking Lot Duty Guidelines for Elementary Schools 2020-21
Elementary Principals:
Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. Following are additional details and clarification for the implementation of this payment.
- Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
- Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage.
- All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
- All elementary school Special Education cluster teachers are eligible for an $800 stipend.
- Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend but should not be required to do so.
- Administrators and classified staff are not eligible for a stipend.
- The stipend will be paid out on September paychecks.
- Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
- Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
- Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
- Teachers can only give up or accept an entire assignment and an entire stipend.
- Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
- Special Education cluster teachers cannot give up their parking lot duty assignment.
- Stipends for parking lot duty are included in retirement pay calculations.
In order to streamline payment, please ask your administrative assistant to complete the attached Excel workbook. Please email the completed submission sheet to the Payroll Department by September 11, 2020 so that teachers can be paid the stipend on their September 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, or increments of $400) the teacher should be paid.
The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131
Please contact your Administrator of Schools with any questions.
Fall 2020 Acadience Reading Testing – In-person and Online Students
DATE:
Thursday, August 27, 2020
TO:
Elementary Principals
Elementary Administrative Assistants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Fall 2020 Acadience Reading Testing – In-person and Online Students
Acadience Reading Benchmarks are once again required this year by the state – both students receiving their instruction in-person and online. USBE has extended the testing window by two weeks to October 14, 2020. The memo below contains information on how the benchmark administration will be accomplished for both.
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees
DATE:
Thursday, August 27, 2020
TO:
All Principals and District Department Directors/Consultants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees
Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2020-21 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with state- or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing (including DLM testing), literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with state- or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2020-21 Principal’s Testing Ethics Checklist for Classified Employees” form, which is due to Evaluation, Research & Accountability by Friday, September 18, 2020.
As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2020-21 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
- 2020-21 Principal’s Testing Ethics Checklist – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 18, 2020.
- Testing Ethics Presentation, 2020-21 – This is the pdf slide deck if principals choose to present the training in-person.
- 2020-21 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
- ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may also be found at this link:
- Standard Test Administration and Testing Ethics Training Signature Form, 2020-21 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with state- or federally-mandated testing.
Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.
2020-21 Crucial Policy Review
Administrators: Please take note of the 2020-21 Crucial Policy Review. All employees , with the exception of minor students, will be required to complete the crucial policy review by November 1, 2020.
Please remind your employees to complete this review. CLICK HERE for more information.
Important Payroll Dates for September 2020
Please see document below for important dates and reminders.
JPAS (August 31) and JPLS (October 31) Deadlines 2020
JPAS: Delegation lists will be closed to all changes August 31st. Please make necessary changes by this date.
JPLS: Interim Beginning of the Year Activities (Self-eval, 3 required goals) need to be completed and approved by October 31st.
CPR/First Aid/AED Certification 2020-21
DATE:
August 19, 2020
TO:
All Principals, Jordan School District
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2020.
SCRAM for 2020-21 School Year – October 1 Count
DATE:
July 31, 2020
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2020-21 School Year - October 1 Count
Please see attached memo for guidelines and multiple deadlines.
Crucial Policy Review 2020-21
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. In addition to last year’s policies and procedures, the District is required to provide training to employees regarding human trafficking and Title IX. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2020.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Sick Bank Opt Out Tutorial 2020-21
Welcome to the 2020-2021 contract year! As an annual reminder, in accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. First year educators have until October 1st. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.
Please see instructions below.
Date for Viewing Schedules on Skyward Has Been Delayed
The date for which parents and students will be able to view schedules and teacher assignments in Skyward has been delayed.
The District will send a message tomorrow informing parents that the option to view schedules and teacher assignments will be delayed until later next week.
We will let principals and counselors know ahead of time when schedules and teacher assignments will be available for parents to view.
Health and Wellness Initiative – Representatives Needed – Fill Out Form by September 4, 2020
Health and Wellness has started a new initiative using funds from Project AWARE. The purpose of the initiative is to increase educator wellness by enhancing wellness education and mental health awareness among teachers. As part of the initiative, each school may nominate one teacher per school as a wellness representative. Review the information below if you would like to take advantage of this opportunity:
-Each wellness representative will receive a $500 stipend (paid in September) to be a resource for your school's staff.
-Each school that selects a wellness representative will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.
-Representatives will attend monthly meetings/trainings which will be held virtually with the Health and Wellness team on the second Wednesday of every month from 3:30-4:30 beginning on September 9th.
-It will be expected that your school's wellness representative will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.
We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness during this unique school year.
To select a wellness representative, please fill out this short Google Form by September 4th. If you have questions, please contact McKinley Withers, 801-567-8245.
Stem Classroom and Competition Grants – Due by September 30, 2020
Please see flyer below that includes a link to the grant applications. Share this information with your teachers.
Elementary - please complete this survey: Elementary Science PD Needs
BYU Aspiring Principals Academy – Deadline September 1, 2020
Reminder: This deadline of September 1, 2020 is approaching fast! We need your qualified people to apply. Please encourage them!
Do you know someone who should be an administrator? Have them apply by September 1, 2020.
See flyer for further information. Session 1 will be held on October 6, 2020 at the District Office.
