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Category: Elementary Deadline

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Dear Principals:

It is time to order student Math Expressions workbooks for the 2022-2023 school year. Student consumables for K-5th grade were included in the 2019 math adoption. Each school site has already pre-paid for 5 years of these materials.  We are currently in year 3 and the orders placed will be for year 4 of the 5 year purchase. In order to be ready to start the 2022-2023 school year, Mtn. States has asked that we submit the refill orders now with expected delivery prior to the end of the year.  They have given us a firm deadline of March 31.  

An administrative assistant from the Teaching and Learning Department will reach out to you next week to confirm your refill orders and student numbers for each grade level. They will have the total number of books ordered for your school for 2021-2022 year and the expected enrollment for 2022-2023. We realize these numbers are projected numbers. Please account for growth, understanding that orders surpassing the initial order will still need to be paid for. If you had significant changes to your school population please work with your area administrator to determine how your school budget will reflect those changes.

6th Grade textbooks will not be purchased by the district, so 6th grade numbers are not necessary.  Teachers have access to PDFs and Word docs for all student materials in the Open Up Resources Program, including Spanish resources.  Additionally, there is a robust Canvas course, including MasteryConnect practice problems, Cool Downs, videos and slideshows for every lesson.  Many lessons also include Desmos, Geogebra, and Nearpod tasks that teachers can adapt and use as they like.  If your school would still like to order student workbooks for 6th grade, we can share the order information with your administrative assistant and your school can handle that order directly.

In order to facilitate this process, please work with your school administrative assistant to ensure that the numbers are ready to report.  When contacted, each school will need to provide:

  • The number of student workbooks needed for each grade K-5 (please account for expected growth). The refill orders will be submitted at the district level based on the numbers you provide and will be delivered to your school prior to the end of the year.
  • If new teacher orders for K-5 need to be placed, T&L will prepare a buy guide for you that will need to be submitted to purchasing at the school level. 

Thank you for your support as we work to have all materials in place for the beginning of the school year.

Sincerely,

Elementary Mathematics Specialists

Melissa Garber
melissa.garber@jordandistrict.org 801-567-8170

Orla Ryan Davis
orla.ryandavis@jordandistrict.org 801-567-8668

 

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Please take note of the following MANDATORY deadline:

2022-23 School LAND Trust Upcoming School Plan
Completion Deadline: March 25, 2022
Your school's 2022-23 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2022-2023" can be found in the box "Funding Estimates" on the 6th line down. This is your actual distribution.

  • Do not end up with a negative estimated carry-over to 2023-2024.
  • Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
  • Add in what you will do if you have "Funding Changes". Remember that if it's listed here you won't need to do an amendment if you have extra money that you need to spend. (See tips and hints below for some suggested wording.)
  • REMEMBER THE LAST STEP, go into Council Membership & Signature Form and click to send the emails to your SCC members.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2022-23 TSSA Plan will also be due on March 25, 2022. Your TSSA Plan Link can be found HERE.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Spring Break for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Spring Recess                     (All 242, 245 Contracts) April 15 and 18, 2022 Mar. 1 – Mar. 11, 2022
Spring Recess                      (180, 184, 187, 207, 206 Contracts) April 15 - 22, 2022 Mar. 1 – Mar. 11, 2022

https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-21-22-updated-1.pdf

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The final version of the 2022-23 TSSA Plan is due to be completed in your School Planning folder by March 25, 2022. Your budget allocation can be found on the "TSSA Plan" tab.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2022-2023 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2022-2023 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2021-2022 TSSA Plan. (Focus on implementation and growth if limited data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2022-2023.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.
  • Add in your approximate carry-over in the correct spot.

Reminder that both your School LAND Trust and the TSSA Plan needs to be completed by this date of March 25, 2022.

If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Nadine Page 801-567-8182 or Chris Westra at 801-567-8657.

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Please take note of the following MANDATORY deadlines:

2020-21 School LAND Trust Final Report
Completion Deadline: February 28, 2022
Note: The column labeled "Amended Expenditures (entered by the school)" CANNOT be changed. Please ignore this column. The actual expenditures were provided by our Accounting Office to the State according to what you spent during the 2020-21 school year. Please complete this report, by the listed deadline, so the plans can be approved in a timely manner. After which you will be able to submit the 2022-23 Upcoming Plan.

Principal Assurance for 2021-22
Completion Deadline: February 28, 2022
This wasn't working in the fall so some of you may have completed this back in October, others have not. Please go into the "Council Membership & Signature Form" and check to see if you selected the date when the training was completed and then did the digital signature. If yours is not finished, please add in the date and your digital signature.

2022-23 School LAND Trust Upcoming School Plan
Completion Deadline: March 25, 2022
Your school's 2022-23 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2022-2023" can be found in the box "Funding Estimates" on the 6th line down. This is your actual distribution.

New Information: You cannot submit your 2022-23 School LAND Trust plan until after your 2020-21 Final Report has been finalized. The final reports will be finalized as quickly as possible to enable you to get the 2022-23 Upcoming School Plan submitted. 

  • Do not end up with a negative estimated carry-over to 2023-2024.
  • Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
  • Add in what you will do if you have "Funding Changes". Remember that if it's listed here you won't need to do an amendment if you have extra money that you need to spend. (See tips and hints below for some suggested wording.)
  • REMEMBER THE LAST STEP, go into Council Membership & Signature Form and click to send the emails to your SCC members.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2022-23 TSSA Plan will also be due on March 25, 2022. Your TSSA Plan Link can be found HERE.

 

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Please note that Special Education purchase orders/requisitions for the 2021-22 school year must be received by Tuesday, March 1, 2022 @ 5:00 p.m. See the attached memo for details.

Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 1st deadline. We will soon be providing each school secretary with a sheet of currently recorded purchase/reimbursement totals for the special education department at your school up through January 31, 2022.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

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JSD Triennial Wellness Policy Assessment

Administrators, please fill out this triennial wellness survey that is required by USBE and Federal Mandate. The survey is in regards to Jordan School District’s Wellness Policy and its implementation throughout the district. For additional information, please refer to https://policy.jordandistrict.org/?s=AA446. JSD policy AA446 - Wellness Through Nutrition and Fitness. Online survey responses are due by February 28th, 2022.

Click Here: Wellness Survey Form

 

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Teachers in grades K-3 are required to complete all training modules for Really Great Reading before the end of the school year. Teacher training links are active for 1 year from the date of the first log in. The first two modules should have been completed prior to the start of the school year. Teachers were paid the full stipend once these two modules were completed, however the expectation was that they would continue to complete the remaining modules throughout the year. The remaining modules were designed to become available as they were needed in the curriculum. This requirement was stated in Literacy Launch and in a JEM on August 25th. Please remind all teachers in grades K-3 to check their training status and complete all modules before their links expire.

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DATE:
January 7. 2022

TO:
Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please read the attached memo and qualifying document for updates and current information.
Data for ESY should be current from this school year and reflect ongoing needs of the student.
The 2022 ESY Memo and forms are now available on the Special Education Forms website.

If you have questions you can talk with your Teacher Specialist or reach out to Kristin Norris at kristin.norris@jordandistrict.org

We are looking for both teachers and paras that would be interested in working our ESY program to make it successful for our students who attend. Please share the Employee application found on the forms page with the paras you work with and contact Kristin with questions.

Thank you.

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DATE:  
January 5, 2022

TO: 
All Elementary, Middle, and Traditional High School Principals

FROM:  
Daniel Ellis, Director of Accounting, Budgets, and Audits

SUBJECT:  
January 2022 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the form below, sign and return to Natalie Grange in Accounting by January 31, 2022. If Accounting does not receive this back from you by January 31, 2022, we will assume no transfer is requested. The next opportunity to make such a transfer is July 2022.

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Licensed employees resigning/retiring at the end of the current contract year, that give official early notification of resignation/retirement, will be eligible for a tiered incentive. To qualify, notification must be submitted online on or before the following dates:

  • January 15, 2022     $300.00
  • February 15, 2022     $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under “Employee Access”. Please see District policy DP318 or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

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All provisional first full evaluations are to be completed and submitted on Perform no later than December 17, 2021. 

Beginning of the year interims are now past due. Please make sure to have teachers who have not completed this requirement get them done no later than December 17, 2021. 

If you need assistance regarding these deadlines, please contact Susy Peterson at (801) 567-8296 or susanlyn.peterson@jordandistrict.org.

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Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2021 to November 30, 2021.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by December 22, 2021.

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Reminder: Due date is today, December 2, 2021!

The central warehouse currently has 16 oz. and 64 oz. bottles of hand sanitizer available.

If your location or department would like some, please contact Lisa LeStarge at 801-567-8120 or lisa.lestarge@jordandistrict.org by December 2, 2021.

All requests will be evaluated December 3, and it will be determined how many can be sent out to each location. The hand sanitizer will then be distributed by the warehouse in December.

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It is time to develop the 2022-23 Safe Routes to School (SRTS) Plans for all elementary and middle schools, as required by Utah State Law, to be implemented at the beginning of next school year.

NEW Form
This year, the official Jordan School District (JSD) SRTS Plan Form will be managed as a digitally PDF form-fill file delivered through email, not in printed, hard copy format.

2022-23 Safe Routes to School Plan Form NEW DIGITAL FORM-FILL PDF attached
*Download and save the form, before you begin working on the plan*

Utah Department of Transportation (UDOT) Map Online
All school walk route maps and route text descriptions must be developed/updated and submitted annually using the UDOT online mapping Website. See plan form for details.
www.saferoutesutahmap.com

SRTS Plan Development Team
The school's administration and community council should collaborate on plan development and are encouraged to invite/include the respective city’s engineering office and police department in the process as needed.
Contact information is attached

DUE DATE
Plans are due to Risk Management at Auxiliary Services NO LATER THAN FRIDAY, JANUARY 21, 2022. See plan form for details.

City Review Meetings - SAVE THE DATE
A virtual review meeting date has been set with each city. School appointments will be scheduled in alphabetical order by city. You will be notified soon of the appointment time. Please save the date, and/or invite your designee.

  • South Jordan City, Wednesday, February 23, 2022
  • Riverton City, Thursday, February 24, 2022
  • West Jordan City, Friday, February 25, 2022
  • Bluffdale City, Wednesday, March 2, 2022
  • Herriman City, Thursday, March 3, 2022

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DATE:
November 15, 2021

TO: 
Principals
Special Education Teachers (Resource & Cluster)

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2021-2022 school year. Please complete the required training and items from the checklist. Please return a copy of your certificate that indicates you have completed the online training as well as your checklist to the District Office by Friday, January 28, 2022. This form is also available online at Forms for Special Education Staff on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school. If you are new to Jordan District and previously have administered the DLM in a different district please let me know so that we can get your user name moved over to Jordan School District.

NEW ADMINISTRATORS OF THE DLM : There will be a half day training to teach you how to administer the DLM.  Friday, December 3, beginning at 1:30-3:30 p.m. This will be held virtually. I will send a link to those of you who need to attend this training.  Look for emails from me with directions of things to do prior to our December 3rd training.

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org.

Elementary teams submit your information to Jen Birrell
Secondary teams submit your information to Lucia Evans

 

 

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Attention Administrators That Signed Up for Administrator Interviews

Please contact Angela by noon tomorrow, 11/12/21 if you completed a request form and have not been contacted with a time for your scheduled interview on Monday, 11/15/21.

angela.montague@jordandistrict.org

Thank you.