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Month: March 2017

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Utah State Risk Management Annual Facility Self-inspection Survey - Now Closed

Due to technical issues that Utah State Risk Management has encountered with the Self-Inspection Survey System, they have had to shut it down early.  As a result, Jordan School District is not required to submit any additional surveys for 2016-2017.  If your school's survey has not already been submitted, you do not have to complete it for this school year.  USRM appreciates all of the effort that many of you have already made and sincerely apologizes for every inconvenience.

USRM hopes to have a new version available to you for next year.  The new system will be similar in design and they hope to include all prior data.

If you have any further questions, please contact JSD Risk Management Coordinator Ron Boshard: 801-567-8876, or ron.boshard@jordandistrict.org

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Principals:

A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017.  The survey will be open from April 3 – 17.  The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital.  Thank you in advance for completing the survey!

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2017 Outstanding Classified Employee Nomination Form is Available Online

https://docs.google.com/a/jordandistrict.org/forms/d/e/1FAIpQLScYg2G8_o7AB5JaPvlCNMp5cIYhScG1kRUD3BL4ZCNXFuDhoA/viewform?c=0&w=1

Submission Deadline: Monday, April 24, 2017

See attached flyer.

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Ten JSD social studies teachers will have an opportunity to participate in the Jordan/Granite Civics Academy this summer, June 5-9, 8:30-3:00.  Participants will receive a stipend of $750 for successful participation and completion of the Academy.  There will be readings pre-Academy and a project of the teachers choice with students during the 2017-18 school year.

To apply, please send an email to Pam Su’a at pamela.sua@jordandistrict.org giving your name, the school and grade taught.

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DATE: 
March 28, 2017

TO:  
All Middle and High School Principals

FROM: 
Laura Finlinson, Administrator, Curriculum and Staff Development
Lisa Robinson, Director, Special Education

SUBJECT:  
Invitation to Attend Math Co-Teaching Information and Showcase

Several of your colleagues have been working hard this year to develop best practices around Co-Teaching in Math instruction. We would like to invite you to attend a Co-Teaching information discussion for administrators on April 20, from 12:00 – 2:00 p.m., District Office Room 129.

If you are considering co-teaching for the coming school year, or in the near future, we invite you to attend and learn from administrators and staff who have already implemented co-teaching. During this meeting we will share feedback we have gathered from teachers, identifying what works and what doesn’t, and have open discussion about how to best move forward.

In conjunction with this, we will hold a co-teaching showcase that morning from 8:00-11:00 a.m., District Office Room 129, and invite you to attend to hear from the teachers about their experiences with co-teaching. You are welcome to come to all or part of this session.

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DATE:
March 27, 2017

TO: 
Principals
Speech-Language Pathologists
Speech-Language Technicians

FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT: 
SLP Caseload Survey for 2016-17

Attached is the 2016-17 Speech-Language Caseload Survey. This information is necessary to make staffing decisions for the 2017-18 school year. You are required to complete and return the requested information to Kristin Norris at the District Office by Wednesday, April 26, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms/ on the Special Education website. You may complete the attached form or submit it online to kristin.norris@jordandistrict.org.

INSTRUCTIONS

Please complete only one Caseload Survey per school. If more than one SLP is assigned to a school, you must submit your data as a team. However, if you are assigned to more than one school, you must submit a separate Caseload Survey for each school. Preschool SLPs do not need to complete a Caseload Survey. Information submitted without a principal’s signature, will be returned to you. Information will be verified through current SCRAM reports.

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DATE:
April 1, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workman’s Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 2016 to March 31, 2017.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2017.

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DATE: 
March 21, 2017

TO:
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:  
April School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, April 7, 2017, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Jennifer Slade, Director of Special Education in Park City School District and former Section 504 Specialist from the Utah State Board of Education (USBE), will be providing us with a training on Section 504.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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Principals:  Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html

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High schools will no longer be required to deliver their payroll to the District Office. By April 4th, school technicians will begin programming a specific copier or scanner to transmit payroll.

Here is a breakdown of the Payroll changes effective April 2017:

  1. All Payroll documents will be scanned directly to Payroll by the second working day of the month.
  2. Sort payroll by department/budget, and then alphabetize.
  3. Payroll will distribute to the applicable departments for approval using the District’s encrypted email called MoveIt.
  4. Scan all payroll in one continuous stream.
  5. If additional payroll comes to your office, after the payroll deadline, please scan to Payroll.
  6. Do not send in originals or distribute to departments, as this could cause duplicate pay. Schools may keep originals for their records.
  7. Coach applications and pay information should be sent through District mail to Cari Minnesota in the Bingham Feeder/District Office.  For further clarification contact Cari at 801-567-8173.
  8. The process for District Excused forms remains the same. Send original forms to Administrators of Schools through District mail.

Because of these payroll changes and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.

We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month.  If you have any questions, please contact Payroll at 801-567-8154 or email sarah.palmer@jordandistrict.org.

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DATE:      
March 22, 2017

TO:  
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Heather Ellingson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Ron Bird, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-end Processing Deadlines

Please observe the following critical deadlines regarding the financial year-end processes for the 2016-17 year. Please review these dates as they could have a major effect on your location’s ability to operate.

See complete memo below.

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DATE: 
March 27, 2017

TO: 
Elementary Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT: 
Research Project

The Research Review Committee has reviewed a research project in which the parents of your kindergarten students may be asked to participate.

Project Title:     “Salt Lake County Preschool Study”

Applicant:     Jeremy Keele and/or William Powers, Sorenson Impact on behalf of Salt Lake County Human Services

The project has been approved by the District Research Review Committee.  It is not expected that you or your staff will be directly involved in this study.  Instead, the District’s Communications Department will be assisting the researcher in the distribution of email survey link invitations to parents of your kindergarten students.

If you have questions or concerns relating to this study, please contact Clyde Mason at 567-8243.

Thank you for your assistance.

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DATE: 
March 27, 2017

TO: 
Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT: 
Research Project

The Research Review Committee has reviewed a research project in which your school may be asked to participate.

Project Title:     “Students’ Social Interaction during Historical Reading and Writing”

Applicant:     Dr. Jeffery D. Nokes, History Department, BYU

The project has been approved by the District Research Review Committee.  The applicant will be working with Pam Sua to identify one 5th, 8th, and 11th grade history classroom to participate in this study.  If one of these classes is in your school, your approval will be required prior to beginning the study.  If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.

Thank you for your assistance.

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DATE:
March 22, 2017

TO: 
Principals

FROM:  
Laura Finlinson, Administrator of Evaluation, Research and Accountability
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT:  
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title:     “Who Cares about Digital Badges? An Examination of Employers’ Perceptions of the Usefulness of Open Badges”

Applicant:     Dan RANDALL, Department of Instructional Psychology and Technology, BYU

The project has been approved by the District Research Review Committee.  The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school.  If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.

Thank you for your assistance.

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DATE:
March 22, 2017

TO:  
High School Principals

FROM:  
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT: 
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title:     “Guardian Awareness of Post-High School Opportunities for Students with Disabilities”

Applicant:     Emily Ledingham CRANDALL

The project has been approved by the District Research Review Committee.  The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school.  If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.

Thank you for your assistance.

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Principals:

Please take note that the 2017-18 Upcoming Plan, Progress Report and Council Signature Form are due to be completed online no later than March 31, 2017. This due date is determined by the State Land Trust deadlines that we have been given.

Don't forget to send the emails to your SCC members under Council Signature Form. There has to be a majority accepting the plan before it can be finalized and sent to the AOS for review and the Board for approval.

Thank you for your support!

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Who: Elementary Media Assistants

What: Annual Training Meeting

Why:  New curriculum to support the Utah Core State Standards for Library Media

Where: ASB Auditorium

When: August 23, 2017, 9:30-11:30 a.m. (Note: This is the first day for schools on a traditional calendar.  Generally,  media centers are not open to students on this day, so it is hoped that scheduling the meeting on this day will minimize scheduling conflicts.)

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June 6-8th, Summer Conference in amazing Park City featuring:

  • Chris Weber- Professional Learning Communities and Response to Intervention
  • Dianna Suddreth USOE
  • Jennifer Gotkin – Gallop, Strenghths-Based Leadership in Education
  • Principals & Asst Principals of the year
  • PBIS & School Climate
  • Hybrid High School
  • Aaron Davis
  • Crater Springs Golf
  • More info to come!

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DATE:
March 21, 2017

TO:
All Principals
All Secondary Assistant Principals
All Attendance Secretaries

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum & Staff Development
G. Norma Villar, Consultant, Student Intervention Services

SUBJECT:
Policy AS90 Suspensions

District policy AS90 requires a suspension of 45 school days for students found guilty of a second offense possession or first offense distribution. As of March 23rd, 2017, there are 45 school days remaining in the 2016-17 school year. Students in violation of this policy should be suspended for the remainder of this year. Suspended students are not allowed to participate in any school activities, including end-of-the-year events. Seniors will not be allowed to participate in graduation ceremonies, but will be allowed to pick up their diploma the following day.

Please inform your students' parents that 45-day suspensions after March 23rd, 2017 will carry over into the 2017-18 school year. This office will send a list to all assistant principals next fall identifying students who have remaining days of suspension.

Questions regarding policy AS90 should be directed to:
G. Norma Villar, Consultant, Student Intervention Services, 801-567-8187.